Occupant Services Coordinator

Requisition ID: 168142
Job Level: Mid Level
Home District/Group: DHO Legal Corporate
Department: Real Estate
Market: Corporate Home Office
Employment Type: Full Time
Position Overview
We are adding an Occupancy Services Coordinator, for our new Westlake Texas facility. In this role, you will ensure an efficient and functional work environment for 200-400 occupants at this location. This is a key role to ensure the facility has all the necessary services to ensure employees have the space and equipment they need to get their jobs accomplished. You will also provide remote support to Kiewit project offices in the area. You will interface with Kiewit employees, Kiewit management, building landlord, service providers and report to the Kiewit Real Estate Department.
District Overview
This role will report into our Real Estate and Asset Management team. At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals - they're the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people, and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won't find just anywhere. We're always pushing new limits. You can too.
Location
The position is based out of our Westlake office at 2050 Roanoke Road, Westlake, TX 76262. This is a corporate office in a professional office setting. This is not a remote position.
Responsibilities

• Administer safety & security protocol, communication and drills - manage Crisis Management Plan for the Facility
• Interface with landlord on maintenance and other building issues
• Manage third party service providers: food service, print production, security, etc.
• Address punch list items and initiate required warranty claims related to the new interior construction
• Develop annual operating budget in cooperation with the local Kiewit financial manager.
• Review and process invoices
• Coordinate any tenant directed repairs
• Provide backup coverage to the receptionist
• Manage internal signage program
• Order additional furniture and equipment as needed
• Administer interoffice moves (furniture vendors, IT & other)
• Organize, order & stock office supplies
• Receive and sort mail & other deliveries
• Manage office seating assignments and space plans
• Process user work requests/maintenance tickets
• Assist with setup of meetings & conferences
• Assist with catering and will facilitate employee events

Qualifications

• BA/BS or Associate Degree preferred or relevant experience
• Prefer experience working in commercial real estate or experience in a similar role, performing functions as outlined above, supporting internal services for a facility
• Detail-oriented, self-starter, possess a "can do" work attitude and a team player with strong time management and organizational skills
• Ability to work independently to meet goals, objectives and deadlines
• Ability to work collaboratively and to build strong Internal and external relationships
• Must have proficiency with Microsoft Office products (Word, Excel, Project, PowerPoint) and advanced skills in Excel
• Willingness and ability to travel up to 10% of the time
• Strong work ethic, willing to do what it takes to get the job done right the first time
• Passion for safety, with the ability to help us ensure that nobody gets hurt

Other Requirements:
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
There's no limit to what you'll do at Kiewit. Whether you're building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people's lives for generations to come.
Here you'll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.
We offer our full-time staff employees a comprehensive benefits package that's among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.
Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.
We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.