Obgyn Medical Assistant Patient Service Representative

UCSF Benioff Children’s Physicians (UBCP) is a multispecialty physician foundation, and an associated clinically integrated network. Our primary goal is to foster physician collaboration to deliver the most advanced maternal and pediatric care throughout Northern California and beyond. We are committed to valuing diversity and contributing to an inclusive working environment. We have Pediatric and Adolescent Care, After Hours Care, Ophthalmology, and OB-GYN clinics located throughout the San Francisco Bay area.

Under direct supervision of the Clinical Lead, this position provides clinical support for patients and physicians in the practice by performing a variety of front office and back office, patient-related tasks, and ensuring smooth patient and work flows within the department.

MAJOR JOB DUTIES AND RESPONSIBILITIES:

Service Standards: Demonstrated ability to remain professional, even when working through difficult situations, support the vision of the Care Center and the core values of UCSF Benioff Children’s Physicians.

• MA Related Functionality
• PSR Related Functionality – Productivity/Efficiency – when called to support
• Manages rooming and patient flow, including pre-visit preparation, assisting with the patient

• Escorts patient to the exam room within 5 minutes of his/her appointment time or within 5

• Follows all other rooming standards as established by UBCP.
• Assists the clinician as necessary as a team member when necessary.
• Employs lean techniques to support smooth patient work flows.
• Notifies patient of delays in accordance with UBCP standards, giving him/her the option of

• Informs provider of schedule changes that impact patient flow.
• Prepares patients for appropriate exams/procedures by reviewing EHR (Electronic Health Record)

• Gathers appropriate documents and signatures necessary to assist the Clinician in making

• Ensures that exam rooms are clean, stocked and appropriately set up each day prior to rooming

• Assists in patient education by providing informational pamphlets and after care instructions,

• Through Epic/Right-Fax, distributes incoming paperwork, lab results, and scans

• Helps maintain office supplies, equipment and general office systems.
• Attends to physician and practitioner needs to support patient care and practice

• Reports any and all practice workflow, scheduling, and incoming referral unresolved concerns

• Stays in daily communication with Patient Education Coordinator and Clinical Lead for staff

Clinical Support

• Washes or sanitizes hands per hand hygiene policy.
• Appropriately uses personal protective equipment (PPE).
• Maintains Sterile Technique at all times, as appropriate.
• Uses standard precautions, proper technique and always appropriately deploys safety devices on

• Performs tests, and collects/prepares specimens per written order specific electronic order of

Medication Management

• Follows the 6 rights of safe medication administration.
  
  • May administer ordered medications via intradermal, subcutaneous or intramuscular injections,
  oral, sublingual, topical, vaginal, rectal or inhalation, with evidence of successful completion of
  formal competency verification; obtained during onboarding process.
  
  • Follows Medical Assistant Medication Review workflow approved by UBCP.
  • Obtains medication review. Notes allergies as well as verifies medications that the patient is
  currently using. May not independently add or delete a medication from the medication list.
  Electronic Health Record (EHR) Documentation

What the Medical Assistant can enter into the record before the Clinician is in the room:

• Consistent with the UBCP policies and procedures, MAs must obtain and document in EHR or paper

• Consistent with UCSF Benioff Children’s Physicians UBCP policies and procedures, MAs may

MAs can enter verbal dictation from the Clinician and patient into the EHR. What types of orders can be pended?

• A Medical Assistant may not execute any unsigned orders until the Clinician has signed off in the EHR. Care of Medical Equipment and Maintenance Responsibilities
• Cleans and sterilizes medical equipment as outlined by UBCP policies and procedures, manufacturer instructions, or by other accepted methods.
• Maintains daily/weekly/monthly logs as required by appropriate regulatory agencies and UBCP policies and procedures (i.e., autoclave, refrigerator/freezers, CLIA binder, etc.)
• Ensures that medical supplies are maintained at appropriate inventory levels and are not expired.
• Maintains the safety and integrity of medical equipment, including inspecting the equipment for damage and/or the need for replacement of faulty equipment. Such faulty equipment must be reported to the appropriate person and removed from service.
• Ensures the proper disposal of biohazards and sharps waste.
• Ensures all medication cabinets are locked according to UBCP policies and procedures. Samples must be stored in a locked cabinet. For routine, non-controlled medicine storage, the medication must be stored in a lockable cabinet. Routing medications should be in an area not readily accessible to non-staff. Independent Judgment Universal Criteria – Planning and Time Utilization
• Performs duties in a self-directed manner with minimal supervision or direction.
• Ensures that routine and priority tasks are completed within established departmental timeframes. Essential Skills, Bodies of Knowledge and Abilities That Are Required for the Position
• Basic anatomy and physiology
• Must be a Certified Medical Assistant, AAMA preferred, with all of the skills required by the State of California for that certification or achieve certification within three months of employment.
• Medical terminology and abbreviations.
• Universal Precautions.
• Medication Administration
• Must have passed pre-screen assessment prior to hire. Completion of medication test is also required. Candidates must pass Medical Assistant competency exam with 85% for consideration. Special Skills
• High performer expectation with the goal of providing an excellent patient experience for every patient and every family member.
• Teamwork and partnership skills to participate as a teammate with the Clinician and other team members.
• AIDET (Acknowledge, Introduce, Duration, Explanation and Thank You) is a framework for the employees to communicate with customers, as well as with each other. Medical Assistants must be competent and validated in AIDET and other service excellence tools and tactics, as provided by UBCP.
• Competent in adjusting to change and willingness to participate in process improvement projects and tasks.
• Dosage calculation skills as proven by successful completion of medication test and no less frequently than annual competency assessment.

• Possess organizational skills and the ability to manage multiple tasks effectively, using lean techniques for standard work. • Excellent written communication skills, including accurate grammar, spelling and punctuation.

• Computer skills including patient scheduling software and EHR.
• Competent and validated in basic Medical Assisting skills such as medical record documentation, taking vital signs, preparing patients for exam, etc.
• Ability to efficiently operate office equipment, i.e., computer, telephone, fax, photocopy machine, etc.
• Ability to establish priorities and coordinate work activities paying particular attention to detail.
• The ability to manage multiple priorities and demands on time, while remaining calm. Professional Development

• Maintain CCMA or AAMA and CPR/BLS certifications from an approved certification agency. Universal Criteria – Policies and Procedures • Demonstrates a clear understanding of, and consistently adheres to UBCP policies and procedures.

• Attends and actively participates in department and facility meetings and classes.
• Adheres to UBCP Policies and Code of Conduct. UCSF Benioff Children’s Physicians behavior and service standards. Universal Criteria –Safety
• Follows safety procedures, operates equipment and performs job related duties in a safe manner which prevents accidents from occurring.
• Maintains a clean, neat and safe working environment sufficient to prevent injury. Universal criteria – Compliance
• Complies with all laws and regulations that govern the healthcare industry.
• Complies with all state laws and regulations as well as UBCP policies and procedures with respect to the Medical Assistant’s role.

Equipment Or Machines That Must Be Operated to Perform the Job Acceptably Ability to operate following equipment: telephone and headset, computer, fax and copy machines, printers, electronic and manual scales, blood pressure devices, electronic thermometers, fetal heart monitor, colposcope, ophthalmoscope, otoscope, O2 pulse oximeters, syringes, stethoscope, wheelchairs, liquid nitrogen supplies, glucometer, point of care testing equipment and other equipment used in the medical office.

Working Conditions Working Relationships/Contacts Internal Clinicians to assist as needed; other department personnel to share information needed to complete job duties, peers to share information as needed.

External Patients and Patient’s Families to assist in implementation of medical care; insurance companies share information; Pharmacies, Pharmaceutical Reps to facilitate medication orders and samples and other medical Clinicians and health care facilities to share information.

Physical Requirements The physical demands described here are representative of those that must be met by an employee to perform the functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions of the job. An individual will at times be exposed to the following while performing the essential functions of this job:

• Blood and/or body fluids • Communicable disease • Needles and other sharps • Toxic/Caustic chemicals • Challenging patient interactions • Electromagnetic energy

UBCP Citizenship Adheres to all UBCP policies and procedures (i.e., Administrative and Human Resources), practices safe work habits, and engages in good business standards and practices. Technical Skills

• Effectively utilizes electronic health record, Microsoft outlook and MS Office Suite.
• Takes a proactive view of daily and weekly clinician schedules, fills openings via the waiting lists and through requesting patient names from clinicians. Works diligently to keep clinicians’ schedules full.

Communication

• Provides friendly, knowledgeable and responsive internal and external customer service. Sets appropriate expectations for patient and staff like.
• . Utilizes EHR to communicate about appointment details. Keeps other administrative team members well-informed of any patient(s) or physicians(s) needs, schedule changes, etc
• Keeps Supervisor informed in a timely manner of customer compliments, complaints, or problems with clinical services.

Quality

• Maintains current knowledge of all physicians on service and at the practice.
• Maintains charting compliance with current standards.
• Consistently extends a professional, cordial environment by using a pleasant tone of voice and maintaining attentive respectful composure at all times.
• Attends staff meetings and other gatherings, as required.
• Holds self and peers accountable to uphold the

Standards of Behavior regardless of race, ethnicity, culture, religious, affiliation, disability, socioeconomic background, education, sexual orientation, marital status, gender, age or position.

Other Job Functions

1. Complies with all HIPAA regulation and UBCP standards of patient confidentiality.

2. Accepts and performs other job-related duties, projects and responsibilities, as required.

Requirements

• High School diploma or equivalent
• 2 years’ experience as Medical Assistant in OB/GYN or Women’s Health
• Nationally Certified Medical Assistant or California Certified Medical Assistant
• Graduate of an accredited Medical Assistant program, which includes injectable training
• Current certification in CPR/BLS from approved agency
• Evidence of completion of infection control training per 1983 CDC guidelines

Preferred

• Minimum of 2 years of Medical Assisting/Specimen Handling-Phlebotomy
• Bilingual in Spanish is a plus.

Benefits
We offer competitive compensation including a generous Paid Time Off (PTO) plan.

Equal Employment Opportunity
UCSF Benioff Children’s Physicians (UBCP) is an equal opportunity employer. In accordance with
applicable law, we prohibit discrimination against any applicant or employee based on any
legally-recognized basis, including, but not limited to: veteran status, uniformed service member
status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over),
pregnancy (including childbirth, lactation and related medical conditions), national origin or
ancestry, citizenship status, physical or mental disability, genetic information (including testing
and characteristics) or any other consideration protected by federal, state or local law. Our
commitment to equal opportunity employment applies to all persons involved in our operations and
prohibits unlawful discrimination by any employee, including supervisors and
co-workers.