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Form of workPosition Purpose
Position is responsible for assisting the Lead Nutrition Specialist in carrying out various nutrition programs, including United States Department of Agriculture (USDA) and Child and Adult Care Food Program (CACFP) programs.
Distinguishing Characteristics
Inspire Development Centers provides Early Childhood Education (ECE) and social services to more than 4000 children, in center based and home based setting, at more than 27 Child Development Centers (CDC) throughout the State of Washington. Inspire provides services under various federal and state funded programs with differing regulations and stipulations, which must be coordinated and adhered to, including, but not limited to: Regional Head Start (RHS), Migrant Seasonal Head Start (MSHS), Early Childhood Education and Assistance Program (ECEAP) and Early Head Start (EHS). The agency is required to meet an annual quota of non-federal share (in-kind) funds. A large majority of children's first language is Spanish.
Supervisory and Other Relationships
Nutrition Assistant reports to the Lead Nutrition Specialist. Although supervision is not a regular part of the job, incumbent may assist in providing training and technical assistance to employees and Center Managers.
Examples of Essential Duties and Accountabilities
The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position.
- Recordkeeping: Tasks include processing, verifying and maintaining accurate and legally compliant documentation relating to nutrition and food services programs, including, but not limited to: correspondence, USDA/CACFP materials/information and confidential information regarding children with specialized dietary needs. Assisting with file consolidation and audit procedures, including gathering records from other departments and/or employees. Maintaining HSAC binders, rosters, and meeting minutes. Sending recruitment letters to community members. Assisting with file consolidation and audit procedures.
- Reporting: Tasks include compiling reports and verifying data from the meal service database for accuracy, including, but not limited to attendance/meal service counts.
- Administrative Support: Tasks include drafting documents and correspondence, typing menus, updating Food Service Manual, Agency Recipe book, organizing binders, and meeting minutes.
- Confidential Information: Maintain confidential information, which includes, but is not limited to: health records, and participant personal and income information.
- In-Kind Contributions: Responsible for contributing in any procedure or activity that fosters the contribution of in-kind funds, through the request of goods, services, cash donations, and/or through encouraging professional, community members and parents to volunteer time to the program.
Minimum Qualifications
Incumbents are required to demonstrate knowledge and abilities in these areas:
• AA degree in office administration or a closely related field, with two (2) years experience in an administrative assistant, data clerk or secretary role; or (*)
• Excellent communication and interpersonal skills;
• Knowledgeable in various training techniques and ability to conduct training for various learning/communication styles;
• Knowledge of office administration procedures;
• Ability to learn new tasks quickly and efficiently;
• Ability to handle multiple tasks simultaneously and meet deadlines;
• Ability to read, write and interpret documentation;
• Strong customer service focus;
• Ability to work with culturally diverse employee population;
• Proficiency with personal computer, including Microsoft Office; and
• Accurate data management, documentation and recordkeeping skills.
These skills and abilities are typically acquired through (*) a combination of education, experience and training. This combination will provide the competence to perform the work of the position.
Preferred Qualifications
• Previous Head Start experience.
• English/Spanish bi-lingual fluency.
• Current knowledge of human nutrition and food service programs, including USDA and CACFP.
Position Requirements
Incumbents are required to have the following:
• Valid Washington State driver's license;
• Must provide a yearly driving abstract;
• Must maintain acceptable driving history;
• Proof of automobile insurance;
• Ability to travel to perform job duties and responsibilities;
• Must pass initial and periodic criminal and background check;
• Must pass initial and periodic employee health clearance; (present it within forty-five (45) days of employment);
• Current First Aid / CPR cards; (obtain the training within thirty (30) days of employment);
• Subject to initial and periodic TB screen;
• Human Immunodeficiency Virus (HIV / AIDS) training; (obtain the training within thirty (30) days of employment);
• Blood Borne Pathogen training; (obtain the training within thirty (30) days of employment);
• Subject to random drug screen;
• Must sign a Confidentiality Agreement; and
• Must complete and sign a Conflict of Interest Disclosure Statement on an annual basis.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
