Motherhouse Administrator

We, the Franciscan Sisters of Little Falls, Minnesota, are beginning a search for a Motherhouse Director. The Motherhouse Director facilitates the maintenance of a healthy, hospitable living environment for the sisters and guests at the Motherhouse campus located in Little Falls, MN. Works collaboratively with COO and Leadership for direction, support, and supporting services of Environmental Services, Nutrition Services, Hospitality, Reception, Archives, Mailroom, Volunteers and St. Clare Library.

As a result, we are searching for someone who would find it meaningful to journey with us and support us to continue to respond to the needs we see around us in our world.

This could be an exciting and challenging position for YOU or someone you know. If YOU feel excited and drawn to this role as you read this information, please apply. If YOU know someone who might be a fit for this position, please invite her/him to read this and apply.

Thank you for supporting us in this search.

WHO ARE THE FRANCISCAN SISTERS OF LITTLE FALLS, MN?

We are a Roman Catholic congregation of 78 women religious of the Third Order of St. Francis of Assisi. We walk in relationship with Associates, an intergenerational group of men and women who want to know and live the Gospel life as Francis and Clare of Assisi modeled for us. We dedicate ourselves to living joyfully through the Franciscan value of ongoing conversion through which flows contemplative prayer, living simply in God’s generosity and serving others, especially those living on the margins.

We are committed to a life of prayer, simple living, and service to those in need. We are dedicated to promoting human rights, building community wherever we live, and healing the sources of Mother Earth’s wounds.

DO OUR VALUES RESONATE WITH YOURS? OR WITH THOSE OF SOMEONE YOU KNOW?

WE ARE IN SEARCH OF A PERSON WHO:

§ Would enjoy ministering in a mission-focused community of women religious and our employees.

§ Would find it meaningful to facilitate the maintenance of a healthy, hospitable living environment for the sisters and guests.

§ Is compassionate and direct in resolving conflicts.

§ Enjoys effectively managing and prioritizing multiple simultaneous projects and tasks.

§ Has curiosity to learn Franciscan values and challenged to put these into practice.

§ Values teamwork and building a caring community in the workplace.

We are searching for someone who:

• shares our values of community living, respect for each person, and gratitude for and care of the beautiful world God gives us.
• shares our values of service to others especially those most in need, of teamwork, of journeying together.

TO APPLY OR LEARN MORE

1. Candidates are strongly encouraged to apply as soon as possible.

2. To be considered, please submit:

A cover letter answering the following questions:

• Why are you drawn to this position?
• How do your values intersect with the values of the Franciscan Sisters and their employees?
• Please give examples from previous ministries to show lived experience of key values, such as team building, supportive management, compassionate conflict resolution.
• Resume or CV

Please submit cover letter with your resume or CV to: Amy Scholl, Human Resources, Franciscan Sisters, 116 8 Avenue SE, Little Falls, MN 56345;

email: amys@fslf.org; fax: 320-632-0666    Questions, contact Amy at: 320-632-0621

Motherhouse Director Job Description

Title: Motherhouse Director Date: June 20, 2024

Department: Administration Supervisor: COO/Leadership Liaison

Employee Statement of Purpose and Core Values

We, the employees, provide services to assist the Franciscan Sisters of Little Falls, Minnesota, in fulfilling their mission. Within our daily work and responsibilities, our core values guide us in our interactions with Sisters, our colleagues, and the public as we work and celebrate together, sharing our God-given talents and our stewardship of time and resources.

Our employee core values guide us:

· Respect

We treat each other and all of God’s creation with dignity, justice, and reverence.

· Open Communication

We encourage people to express their ideas and feelings in ways that are clear, honest, and direct.

· Hospitality

We work to create a comfortable, respectful environment in which people feel welcome, safe, and valued.

· Compassion

We weave genuine concern and care into our interactions and seek to work together with flexibility and fairness, creating a supportive environment for all.

Description of Role

The Motherhouse Director facilitates the maintenance of a healthy, hospitable living environment for the sisters and guests. Works collaboratively with COO for direction, support, furnishings, and support services of Environmental Services, Nutrition Services, Hospitality, Reception, Archives, Mailroom, Volunteers and St. Clare Library

Duties and Responsibilities:

1) Knows and demonstrates the Franciscan Values while performing all job functions. Demonstrates values with other staff, volunteers, clients, and visitors. Franciscan Values: 1) Respect, 2) Compassion, 3) Hospitality, and 4) Open Communication.

2) Upholds and fulfills the mission and philosophy of Franciscan Sisters of Little Falls in all areas of communications and public relations, whether written, spoken or observed.

3) Works collaboratively with the COO:

a. in long- and short-range planning for the Motherhouse.

b. to promote job safety, to promote job satisfaction and provide ongoing in-service training as appropriate for the various positions.

c. for coordination of major Community events and gatherings.

d. along with Environmental Services Coordinator and Knute Nelson’s Director of Operations to review Emergency Preparation Disaster Procedure Manual.

e. in keeping with established policies regarding use of space and property.

4) Has responsibility for the comfort and well-being of Sisters and the public who come to the Motherhouse.

5) Extends a welcoming presence and Franciscan hospitality to guests and visitors at the Motherhouse and at events on campus.

6) Provides consultation with Sisters Life Services Director and Assistant Community minister to coordinate assistance as needed to Sisters and ministries at times of opening/closing houses/offices or moving from one location to another, both on and off campus.

7) Meets on a regular basis with each department director/supervisor who reports directly to the Motherhouse Director: Environmental Services, Nutrition Services, Hospitality, Reception, Archives, Mailroom, Volunteers and St. Clare Library.

8) Prepares the financial budget for areas of responsibility and approves the departmental budgets of departments which report to the Motherhouse Director.

9) Assists as needed during evenings and weekends for Sister related matters and/or emergencies on campus.

10) Develops and updates policies and procedures for areas of responsibility and those departments reporting to Motherhouse Director. Develops and maintains job descriptions for all positions that report to the Motherhouse Director; and completes annual job performance reviews for all positions reporting to the Motherhouse Director.

11) Provides opportunities for participation by the sisters in decision-making whenever appropriate. Encourages subsidiarity.

12) Works with the Hospitality Manager in coordinating and managing the 18-month calendar.

13) Keeps the Motherhouse Community informed of matters affecting its life and work. Conducts, regular (monthly) Motherhouse Meetings for purposes of information, communication, listening, and discussion related to life at the Motherhouse.

14) Meets on a regular basis with Knute Nelson’s Director of Operations, Sisters Life Services Director, and Sisters Health Coordinator regarding the care of the elderly and ill Sisters on campus.

15) Coordinates arrangements for Sister’s housing at the Motherhouse with the Assistant Community Ministers, Sisters Life Services Director and Knute Nelson’s Director of Operations. This is done in keeping with established policies regarding the use of space.

16) Serves as a member of the Values Committee to enhance the Values at the Motherhouse.

17) Participates in task teams and committees for projects and planning affecting the Motherhouse.

18) Regular attendance and punctuality are essential to the position. Various tasks are required to be completed at specific times.

19) Performs other duties as assigned by supervisor.

Qualifications

1) Minimum of an undergraduate degree in business administration and/or three to five years’ experience in an administration/ management position preferably in a religious congregation, non-profit or community-based organization.

2) Ability and willingness to work in a collaborative manner.

3) Must have good oral and written communication skills.

4) Accuracy and close attention to details are required. Needs to use independent judgment based upon established policies/ procedures. Must be able to organize and plan details using own initiative.

5) Franciscan spirit of caring for people, particularly the disabled and elderly.

6) Ability and willingness to delegate.

7) Creates friendly, cooperative atmosphere with Sisters, visitors, and personnel.

8) Good physical, mental and emotional health, and stamina to carry out responsibilities. Ability to handle multiple responsibilities simultaneously.

9) Desire and commitment to serve this Franciscan Congregation.

10) Must have preference for working with all types of people. Willing to deal with the public/civic community in a variety of situations.

11) Requires good memory for detail; must be able to deal with interruptions; must be alert and flexible.

Physical Demands: Operate a computer and other office equipment, such as a calculator, copy machine, and printer. The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information. Visual and physical ability to detect, determine, perceive, identify, observe, inspect, assess buildings and property.

Non-Performance Requirements

Promotion from: No formal line of promotion.

Promotion to: No formal line of promotion.

Workers Supervised: Department Managers of Environmental Services, Nutrition Services, Hospitality,

Reception, Archives, Mailroom, Volunteers and St. Clare Library