Meetings and Events Logistics Manager

Job Description:

AMA Consulting, LLC, a Maryland-based Limited Liability Company, provides a range of analytical, acquisition, and business management support services to federal agencies. AMA Consulting is an Equal Opportunity/Affirmative Action Employer. Join a dynamic team of forward-thinking professionals in our growing company.

Position Title:Meetings and Events Logistics Manager

Job Description:

We are seeking an experienced and detail-oriented individual to join our team as a Meetings and Events Logistics Manager. In this role, you will play a crucial part in supporting event design, facilitating seamless in-person and virtual meetings, and ensuring all logistical elements are executed flawlessly, particularly within the government sector. If you are a dedicated professional with a passion for delivering seamless Meetings and Events, both in-person and virtually, we encourage you to apply. Join our team and contribute to the success of impactful and compliant events for our government partners.

Key Responsibilities (to include ability to travel as required for events):

1. Event Design Support:

• Collaborate with event organizers to contribute to the design and planning of Meetings and Events.
• Provide insights and recommendations for enhancing the overall event experience.

2. Facilitator Support:

• Assist and support event and meeting facilitators in delivering impactful presentations and sessions.
• Ensure facilitators have the necessary resources and materials for successful event delivery.

3. Logistics Coordination:

• Coordinate all logistics for Meetings and Events, including travel arrangements, venue selection, and hotel booking.
• Work closely with relevant stakeholders to ensure logistical details align with government regulations and requirements.

4. Vendor Management:

• Select and manage all event vendors, negotiating contracts, and ensuring they meet government compliance standards.
• Oversee vendor relationships and coordinate their contributions to the success of each event.

5. Travel Reimbursement:

• Execute travel reimbursement processes for event attendees, ensuring compliance with government policies.
• Manage reimbursement documentation and facilitate timely payments.

6. In-person and Virtual Meeting Coordination:

• Coordinate both in-person and virtual meetings, with a focus on managing high participant counts.
• Leverage experience with virtual breakout rooms to facilitate engaging and interactive virtual sessions.

Required qualifications to be successful in this role:

• Minimum 3 years proven experience in event logistics management, particularly within the government sector.
• Ability to travel as required for events.
• Strong organizational and multitasking skills, with an eye for detail.
• Excellent communication and interpersonal abilities to collaborate with diverse stakeholders.
• Familiarity with government regulations and compliance standards related to Meetings and Events.
• Proficiency in managing in-person and virtual meetings, including experience with breakout rooms and high participant counts.

SECURITY CLEARANCE REQUIRED: Must be able to obtain a Public Trust clearance. US Citizenship is a requirement for a Public Trust clearance at this location.

Job Type: Full-time

Pay: $70,000.00 - $72,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person