Medical Staff Coordinator - Medical Administration

Position Summary:

Responsible for the coordination of the Medical Staff credentialing/re-credentialing and privileging activities in accordance with the Organization’s mission and strategic goals and to meet the requirements of the Medical Staff Bylaws, and all applicable federal, state, and local regulatory and accrediting agencies. Collaboratively coordinates and manages all Medical Staff organizational, administrative, credentialing and privileging functions for both initial appointment and reappointment. Participates in the development, implementation and evaluation of all departmental processes.

Essential Functions:

• Maintains open communication with Medical Staff, APPs, Administration, Hospital Departments, practitioners’ office staff, and related health agencies.
• Maintains knowledge of regulatory and accrediting agencies and continuous survey readiness.
• Maintains knowledge of the Medical Staff Bylaws, Rules and Regulations, and hospital policies and works to ensure all credentialing and re-credentialing activities of the Medical Staff is in compliance with Medical Staff Bylaws and all accrediting regulatory standards.
• Maintains Medical Staff financial accounts by collecting and processing annual dues, and oversees departmental invoices.
• Coordinates credentialing and privileging procedures for initial and reappointment of Medical Staff and APPs, as needed, in accordance with Medical Staff Bylaws, Rules and Regulations, TJC standards, and State and Federal law.
• Processes applications including collecting necessary documentation for credentialing/re-credentialing, human resources and billing, and arranging/preparing packets for Medical Staff onboarding.
• Assists with development of privilege criteria, privilege delineations, and other documents necessary for an effective credentialing process.
• Attends Medical Staff meetings as necessary. Assists as needed with agenda and materials preparation. Records minutes at specified committees.
• Maintains confidential credential and peer files and electronic Medical Staff database and reports along with resources such as NPDB, ABMS, AMA profiles, etc.
• Assists the Department: typing schedules, letters, processing documents, create file folder labels using Color Bar Software, filing, attend meetings, arrange Medical Staff meetings, transcriptions of minutes and correspondence, phone calls, Medical Staff dues, calendar, maintain minutes binder, monthly queries, Medical Staff organizational chart and committee membership, rosters, Medical Staff directory, Crimson Reports, Board letters, mail merges, follow-up on pending items, etc.
• Assumes other related responsibilities as required by the Administrative Director of Medical Staff Office.

• BA or AA with related experience in a healthcare setting.
• Three (3) years full-time administrative experience in GME, credentialing, or related medical areas preferred
• Excellent computer skills including proficiency in Word, Excel, website and database management
• Excellent written and verbal communication skills
• Excellent interpersonal skills and willingness to be a team player
• Knowledge of medical terminology and organization of medical care.
• Excellent customer service skills.
• Proficient at transcription

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson’s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson’s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.