Medical Secretary

POSITION OPENING

Date: February 5, 2024

Position Open:

Full-Time Medical Secretary

Objective:

To provide excellent customer service as a Medical Secretary and to perform duties effectively and efficiently as listed below under “sample duties”

Sample Duties:

• Answers incoming phone calls and obtains all necessary information for making an appointment and properly enters in the computer system
• Gives instructions and expectations for patient appointments
• Reschedules patients when necessary
• Accurately and efficiently enters patient and other data
• Requests patient information in accordance with HIPAA and Virginia State Regulations to include request for insurance companies and attorneys
• Responds to requests for patient information in accordance with HIPAA and Virginia State Regulations to include but not limited to physician request for additional information
• Assists in completion of forms requesting medical information
• Follows proper procedure to receive and import completed transcription when necessary
• Monitors physician desktop for completed office notes.
• Communicates with physicians regarding outstanding notes in a timely manner (within 1 week)
• Sends correspondence to referring and primary physicians in a timely manner
• Scans and indexes documents in a timely manner
• Electronically sorts and distributes faxes in a timely manner
• Knows how to navigate the EHR system to complete tasks
• Prepares outgoing mail
• Responds to appointment requests from Patient Portal

Requirements:

High School Diploma

Excellent communication skills

Proficient computer skills (EHR / EMR preferred)

Requires little supervision to accomplish task

Attention to detail, timeliness

Excellent Organization Skills

Medical Office experience preferred

COVID-19 Vaccination'
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Work Location:

• One location

Work Remotely

• No

Job Type: Full-time

Pay: $15.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Healthcare setting:

• Private practice

Medical specialties:

• Internal Medicine
• Rheumatology

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 1 year (Required)
• Medical terminology: 1 year (Preferred)
• Computer skills: 1 year (Required)

Work Location: In person