Marketing Operations Coordinator - Temporary

As a Marketing Operations Coordinator in the Precision for Medicine (PFM) Marketing Department, you will be part of a team managing the development of a range of marketing initiatives including digital campaigns, website and thought leadership content, collateral and videos. The role includes daily administrative tasks and supporting team members on a diverse range of projects, while assisting with updating project trackers, internal databases, and other departmental tasks, as necessary. This position reports to the Senior Manager, Marketing Operations. This is a temporary 3 month position with the potential of permanent employment. 

Essential functions of the job include:

• Coordinate internal resources and third parties/vendors for the flawless execution of projects
• Help ensure that all projects are delivered on-time, within scope and within budget across all of PFM Marketing
• Work within an established system to organize project plans and track progress
• Develop a general understanding of working budgets, timelines, and shared services in order to manage internal projects. Be able to assume responsibility for these tasks with support

• Work alongside the Senior Manager, Marketing Operations to coordinate and execute marketing tactics across multiple lines of business

• Participate in the development, distribution, and updates to marketing processes

• Work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation and excellence

• Lead the coordination and support the facilitation of monthly marketing team meetings
  • Lead in meeting logistics and setup including meeting invites, booking conference rooms, IT support, etc.
  • Support in development of the presentations
• Actively manage and participate in weekly PFM Marketing status including scheduling, status report updates, and other relevant materials to be made available at and post meeting
• Engage in all aspects of Project Management to gain a thorough understanding of the routing process
  • Schedule kickoff meetings and team regroups
  • Manage regular status updates and executive communications
  • Provide clear communication and direction to all shared service departments
  • Follow standard company process for project development and execution
• Gain full proficiency with Social Bridge, the online project management and routing platform and any other relevant systems
• Provide general operational and project management support to all PFM marketing teams

Qualifications:

Minimum Required:

• Bachelor's degree, preferably in Business or Marketing
• Two+ years of professional work experience in related field
• Solid administrative skills
• Proficiency in Microsoft Word, PowerPoint, and Excel. Familiar with Asana

Other Required:

• Strong attention to detail, diplomatic and motivational skills including the ability to lead up, across and down multiple business and technology organizations
• Build and maintain relationships by engaging business leaders to establish credibility, solve problems, build consensus and achieve objectives
• Excellent leadership, communication (written, verbal and presentation) and interpersonal skills
• Positive, can-do attitude, decisive, with the ability to adapt to change and competing demands
• Experience in successfully leading projects and programs to on-time, on-schedule and within budget
• Experience working both independently and in a team-oriented, collaborative environment
• Flexible with proven ability to conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities
• Capable of learning quickly

Preferred:

• Degree concentration in marketing, management, or operations
• Pharmaceutical marketing/advertising agency

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