Marketing Design Associate

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Parental leave
• Training & development
• Vision insurance

Job Posting – Marketing Design Associate
Our west established long standing client with headquarters in Nassau County, NY, is a leading insurance carrier. The work location for this Marketing Design Associate position is flexible as part of their remote/hybrid Marketing team. If you live in commutable distance to the office you will be asked to come in once per month. If you need to fly in, you would be required to be on site for town halls and training so roughly every 6 months. This is a hands-on position reporting to the VP Marketing with close interaction and indirect reporting line to the Director of Marketing.
To support the ongoing growth, we are looking for a team member who can sustain the increasing amount of coordination and job files that come along with the growing number of campaigns. As the Marketing Operations Lead, you will be the backbone and play a crucial role providing administrative support for the general operation and coordination of the Marketing Department.
As a highly organized individual and structured thinker you love solving organization challenges with well-thought-out solutions, and you’re able to translate unstructured information into easy-to-follow frameworks or steps. Consistency and clarity are key
The organization is growing rapidly, you must be comfortable working in a in an agile multi-tasking environment and bring a proactive drive for continuous improvement and getting things done more efficiently while remaining conscientious.
Campaign Coordination

• Maintain multiple boards in the Marketing management platform Trello to and assist in tracking job statuses across the department
• Assist with project management, facilitate planning and sequencing of jobs and tasks within the marketing department to help ensure timely deliverables across many different ongoing campaigns
• Follow-up with team members to ensure up-to-date job information is reflected on each board
• Become their Trello “super-user” to expand capabilities within the tool and optimize the set up and maintenance of boards

Marketing Job File Maintenance and Archive Curation

• Oversee current “job files”, perform quality assurance, and follow-up with team members to ensure completeness of documentation
• Organize completed jobs in archive and assure filing compliance standards are met for each archived job file
• Enhance review process, manage audit trail and revision histories of Marketing jobs
• Maintain and enhance the structure and platform of the job archive

Other Department Operation

• Collaborate with the Marketing team members on the naming conventions, organization, and accessibility of Marketing Assets and files across multiple platforms
• Enter monthly Amex statements in Concur; prepare invoices and coordinate approvals for payment
• File and organize all expenses on the Marketing Drive
• Maintain expense spreadsheets for budgeting
• Write department Standard Operating Procedure (SOP) documents in collaboration with team members
• Organize and maintain SOPs
• Take and distribute detailed meeting notes and next steps
• Organize files on and structure of the shared Marketing drive
• Other department efforts as needed

Support Data Stewardship in Salesforce as needed

• Marketing funnel: qualify and convert inbound leads
• Update and correct records
• Investigate duplicate records for decisions and execute based on input from Sales or other Marketing team members accordingly
• Follow up with Sales Team to fill in missing information
• Coordinate efforts with Marketing and Sales Team and other Salesforce users

Required Skills
Required computer skills:

• Project management or work efficiency tools – ideally Trello
• Advanced MS Excel and Word
• Basic PowerPoint
• Experienced in Digital Asset Management Systems

Required Soft Skills:

• Experience in project management/coordination
• Experience in naming conventions, archiving/curation of files
• Highly detail-oriented and accurate with an eye for consistency
• Highly organized individual and structured thinker
• Ability to work under minimal guidance and manage multiple projects simultaneously, while meeting deadlines
• Collaborate with team members and coordinate internal stakeholders
• Exemplary work ethic and follow-through with results
• Quick learner who can take on to new challenges easily
• Proactive drive for continuous improvement and getting things done more efficiently

Skill Advantages

• Degree or Certificate in Library Science
• Degree or Certificate Project Management
• Experience in Insurance advertising compliance with regards to record keeping
• Active role in prior implementation of Digital Asset Management (DAM) systems or similar solutions
• Salesforce experience

Education and Experience:

• Bachelor’s Degree
• At least 2-4 years of related work experience after graduation

Please note: A COVER LETTER is REQUIRED to be considered for this position.
Compensation is based upon experience, range is $60k-70k plus a full benefits package.
If you are interested in this remote Marketing Design Associate position, and are qualified, please apply!
Our client is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. The management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

This is a remote position.