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Form of workJob Description
About the Job:
The Pacific Club is Oahu’s premier private city club for business, quality time with family, and social events. Conveniently located in the heart of Honolulu, the open-air club offers its members and their guests a beautiful oasis highlighted by exceptional dining, meetings, events, and athletics facilities.
Highly regarded for its outstanding service, The Pacific Club has set the standard for private clubs with its exquisite dining experiences, extensive and highly-allocated wine selection, distinguished art collection, and warm and attentive staff. Versatile meeting rooms, outdoor events space, paddle tennis and pickleball courts, a temperature-controlled swimming pool, and a well-equipped athletic facility give the club its personality as the ideal place for business and pleasure.
Position Description Summary:
- Directly reports to Membership Director.
- Full Time Status, Exempt - 40 hours per week.
- Coordinate the development, data compilation, implementation and maintenance of all Club communication activities including but not limited to the monthly newsletter, Club event ads, website, additional signage, eMarketing, and other marketing communication activities. Provides administrative support to the Membership Director.
Duties and Responsibilities:
Monthly Club’s Express newsletter:
- Creates design and layout of Club newsletter.
- Coordinates writers, editors and others who assist with the Club’s monthly newsletter (i.e. Maintain timely contact with in house personnel, current members, prospective members, external client, advertisers and designers).
- Writes, composes, or edits the Club’s newsletter articles; collects, organizes, and submits all copy for production on a timely basis, proofs contents for corrections and changes; responsible for design and layout of page format and cover design.
- Schedules magazine advertisements with production deadlines; collects all camera‐ready ads and rough layout with copy.
- Organizes and maintains historical and working files including Club publications, advertisements, and event photos.
Club event posters/ads:
- Establishes and creates print materials for Club events and other aspects of the Club (i.e. new and prospective member promotional pieces, menus, athletic tournament entries, in‐house signage, etc.).
- Supervises development of the Club’s communications program.
Website and eMarketing Management:
- Oversees all direct and eMarketing mailings including composition, data compilation, design, and printing.
Club/Membership Photos:
- Takes photos at all major Club events for use in Club publications including the website
- Maintain Club event photo database.
- Maintain all members photos for Club website (including monthly upload of new member photos and photo revisions).
Membership Administrative Support:
- Assemble membership packets for Membership Director and Front Desk distributions (as needed).
- Assembles membership committee meeting packets.
- Type monthly membership letters according to monthly agenda (notations provided by Membership Director.
- Assist with assembly of new member packets (Catering packet insert, Membership Handbook).
- Completes other special projects and/or assignments as directed by the Membership Director.
Other Duties/Function:
- Serves as primary point of contact for the Club’s newsletter, eNewsletter (email blast), in‐house signage, and website.
- Attends and supports Club events as scheduled.
- Performs other duties as assigned.
Qualifications and Requirements:
- Exceptional telephone etiquette and hospitality service.
- Excellent writing and graphic skills.
- Proficient in Microsoft Word and Excel.
- Working knowledge of Adobe Photoshop, Adobe InDesign Cs2, Microsoft Powerpoint, Microsoft Publisher, and the Internet.
- Requires creativity, alertness and strong attention to details.
- Highly organized, able to multi‐task, and prioritize in order to meet deadlines.
Preferred Criteria/Experience:
- Desktop publishing and direct mail.
- Working knowledge of social media outlets.
Education and Training:
- College degree preferred; On the job training.
- Education ‐ High School Diploma or GED.
Competencies:
- Job knowledge
- Teamwork
- Customer
- Hospitality Service
- Flexibility
- Work Ethic
- Communications
Salary: $50,000 per year
Full-time, Exempt
Condition of Employment:
- Negative drug test required upon hire.
Benefits include:
- Free employee meal.
- Club pays 100% of premium for Single Medical, Dental, Prescription, Vision Insurance.
- 10 days Paid Vacation.
- 5 days Personal Time Off (PTO) after 1 year anniversary.
- 401K plus company match (after 6 months of service).
- Birthday Holiday and Birthday Bonus.
- Pre-Tax Flexible Spending Accounts.
- Discretionary Christmas Bonus.
- Free Parking.
