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Manager, Event Activation & Production
The deadline to apply is April 12th, 2024. Please submit both a resume and cover letter to be considered for the position.
Summary Description:
The Manager, Event Activation & Production, is a member of the Event Strategy & Production (ESP) Department and is responsible for the project and production management of event marketing (invitation and registration), creative and collateral, engagement and analysis, CRM and list management, and other special projects. This role does not manage or produce events but partners closely with event producers and internal stakeholders to drive and develop the key elements critical to activating an event.
Responsibilities include but are not limited to:
Project Management
- Manage the development, production, and management of event marketing, creative and collateral for in-person, virtual, hybrid, off and off-site events and engagements.
- Drive event design and activation, including overseeing end-to-end collateral production and quality control, including setting up event registrations, invitations, communications, and collateral needs for the entire cycle of events, while ensuring materials are high-quality, flawless, and delivered on time
- Project manage timelines, work plans, budgets, and deliverable deadlines, including the collateral intake process
- Draft copy or copy edit event materials, emails, and correspondence, including but not limited to save the dates, invitations, registration pages, and other items such as name badges, menus, seating cards, and other print/electronic needs
- Support special projects as needed or required
Event Engagement & Activation Strategy
- Drive event engagement and activation strategy; reviewing event audience and registration data and providing insights and develop paths to strengthen and/or diversify event engagement, audience satisfaction, growth, and retention
- Manage event audience list development and stewardship and partner with teams to curate and develop invitation lists
- Build and manage custom and segmented audience lists and campaigns; collect and interpret attendee data to advise on event management and audience target goals.
- Serve as foundation champion and steward of CRM databases, event marketing platforms, and event registration systems and tools; coordinate and assist in data migration; and hold responsibility for accuracy of data integrity before upload
- Drive post-event engagement analysis, developing and distributing survey data, analyzing and sharing learning with teams
- Advise and cross-train on best practices around audience list management, email and collateral development, accessibility, presentation, registration, platform, and tool development to support foundation-wide events and engagements
- Research new trends to enhance key learnings and recommendations on event marketing, design, registration, event engagement, retention, and growth
Event Production Support
- Provide direction and advice to event producers and key stakeholders at the event planning stage specific to event design, collateral, and production needs.
- Assist with smooth and efficient day-of event management, logistics, and execution, including but not limited to speaker/talent/VIP wrangling, material printing, supply procurement, guest management, registration support, virtual event support, chat, community moderation, etc.
- Manage day-to-day relationships and critical team liaison with external vendors that support brand and collateral material creation
Qualifications:
- 5+ years of project management and production experience, including previous experience in event marketing, creative and collateral development is highly preferred
- Baccalaureate degree in related field or equivalent work experience
- Passion for social justice, community building, and storytelling is highly desired
- Data-driven with experience with CRM databases/audience development tools, such as Salesforce, Marketing Cloud, Splash, is preferred
- Manage multiple events/projects while being a committed team player who can mentor other team members.
- Offers strong creativity, innovation, critical-thinking skills, and eye for design and detail, with experience with Adobe InDesign preferred
- Meticulous attention to detail and quality control
- Demonstrated a high degree of emotional intelligence to partner and engage effectively with different audiences, clients, and stakeholders
- Proven self-starter who can navigate shifting priorities, timelines, and schedules
- Flexible, highly organized, and provides impeccable follow-up and attention to detail
- Ability to perform at high standards at all levels of the job; from the more exciting aspects to more routine administrative tasks
- Proven ability to anticipate next steps, take the initiative, exercise discretion, manage up, and apply sound judgment
- Ability to self-manage, prioritize work assignments, and juggle competing priorities
- Excellent analytical, written, and oral communication skills
- Demonstrated experience working with GSuite, Word, Excel, PowerPoint, and other Microsoft and Google applications
- Ability to contribute to a positive, productive, supportive, and motivating environment
- Ability to problem-solve, escalate issues with the manager as appropriate, and follow up appropriately on the process and procedural issues
- Ability to work flexible hours, early mornings, and evenings, as needed
Salary: The Ford Foundation is committed to practicing salary transparency. The minimum salary for this position is $109,000 and the maximum is $127,000.
Location: This position is based in the foundation’s New York office. We operate in a hybrid model and require staff to be in the office three days per week.
Physical Requirements and Travel
The job requires frequent movement around the building, occasional lifting of event materials, and frequent written and verbal communication with clients and partners.
This role may require some travel in the U.S. and internationally.
The Ford Foundation is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, the Foundation will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application process, please contact talentacquisitionhr@fordfoundation.org.
Alignment to Culture and Values
- Commitment to the Foundation’s mission and core values of equity, openness, collaboration, trust, accountability and urgency
- Personal qualities of humility, capacity for self-reflection, and a sense of humor
- Discretion and ability to handle confidential issues
- Action-orientated and entrepreneurial self-starter who can work well independently and in teams
Benefits
- Hybrid Workplace and Flexible Work Arrangement policies
- Medical and dental benefits for employee and immediate family on first day of work
- Retirement savings account with matching company contributions of up to 13%
- Three weeks’ paid vacation in first year of work; four weeks in subsequent years
- Tuition Reimbursement
- Office closed the week between Christmas and New Year’s Day
- Professional development initiatives for growth
- Generous parental leave (maternal and paternal) during new child’s first year (born into family or adopted)
Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. The Ford Foundation does not discriminate against formerly incarcerated individuals.
