Manager, 3Pl Logistics & Inventory

NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children's hospital, three emergency rooms and a level 1 trauma center. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, and NYU Grossman School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to nyulangone.org, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Manager, 3PL Logistics & Inventory.
In this role, the successful candidate is reporting to the Director of Inventory. The Manager is responsible for shipping, receiving, and inventory control activities for multiple offsite warehouses, making inventory updates in Peoplesoft, cycle counting, maintaining multiple inventory trackers, resolving inventory discrepancies with cross-functional partners, monitoring and managing expiration dates, and managing capacity. This role will track all safety stock programs, including PPE items, and will report out on NYS requirements. The Manager will travel to multiple offsite warehouses on a regular basis, and will actively manage the inventory tracking for those sites. The Manager will partner with OPI, Finance, Procurement, Sourcing, and Item Data to manage replenishment and new buy initiatives. The successful candidate will have significant experience in project management, and experience working with WMS systems, and ERP Finance systems. They will also have substantial experience with continuous improvement and the building of new processes.

Job Responsibilities:

• Execute shipments to NYU sites to cover backorders and to cycle expiration dates.
• Managing operations between 3PL and NYU warehouses, and resolving any shipping or receiving discrepancies between the 3PL and NYU.
• Coordinating inbound deliveries and item setups for safety stock orders.
• Tracks receipts, on-hand qtys, and outbound shipments in Excel across multiple offsite warehouses to closely monitor critical items and report out on requirements for NYS.
• Communicates daily with Ops and Planning regarding safety stock inventory levels and service concerns.
• Responsible for maintaining inventory trackers and providing updates and watch-outs to the Ops and Planning team.
• Receiving POs in Peoplesoft upon receipt, and issuing stock in Peoplesoft to the NYU sites as stock is shipped to ensure over $30M of on-hand inventory gets accurately charged to the correct locations and chartstrings.
• Works with Finance team to resolve inventory discrepancies in Peoplesoft.
• Works with Item Data team to manage new item setup and to resolve UOM issues.
• Ensures skus are properly setup systematically prior to procurement.
• Resolves any receiving discrepancies with Procurement & Sourcing.
• Travelling to multiple offsite warehouse locations to manage inventory, and to drive continuous improvement.
• Conducts weekly cycle counts for critical items.
• Tracking warehouse utilization % for offsite locations.
• Expiration date tracking and management / cycling and backfill.
• Uses expertise in Excel, PowerPoint, and flowcharting software (e.g., Visio) to track inbound, outbound, on hand, and exceptions for all 3PL inventory sites.
• Uses analytics to effectively manage inventory control needs and to root cause problems.
• Manages 3PL budget and expense tracking including storage fees, freight costs, and labor costs. Forecasts budgets annually and calls out budget risks throughout the year.

 

Additional Position Specific Responsibilities:
- To qualify you must have a BA/BS Degree
- Must have very strong knowledge of Microsoft Office Suite: Excel, PowerPoint, Visio.
- Proven track record of harmonizing large sets of data in Excel, using Vlookups, Pivot Tables, Macros.
- Strong project management experience with a focus on new implementations, while working with large sets of data, and providing analysis for that data.
- History of working with cross-functional departments, and able to effectively coordinate project efforts between Supply Chain, Red&F, MCIT, Finance, ect.
- Experience with inventory management systems, and how those systems interface with the primary finance system for the enterprise.
- Proven track record of root-causing process issues, and developing new processes to address those issues.
- Strong presentation skills.
- Must be flexible and able to shift from one priority to the next as the needs of the network evolve.
- Budget planning experience

Minimum Qualifications:
To qualify you must have a BA/BS Degree.
3-5 years of relevant experience
Must have strong knowledge of Microsoft Office Suite: Excel, Access, PowerPoint, Visio.
Proven track record of harmonizing large sets of data in Excel, using Vlookups, Pivot Tables, etc.
Strong project management experience with a focus on new implementations, while working with large sets of data, and providing analysis for that data.
History of working with cross-functional departments, and able to effectively coordinate project efforts between Supply Chain, Red&F, MCIT, Finance, ect.
Proven track record of root-causing process issues, and developing new processes to address those issues.
Strong presentation skills.
Must be flexible and able to shift from one priority to the next as the needs of the network evolve.
Must have reliable transportation to travel between sites.

Preferred Qualifications:
- Masters Degree
- Project management experience spanning multiple business locations.
- Significant experience with continuous improvement initiatives, and building better processes.
- Financial tracking and systems experience.

Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Health's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $55,595.27 - $92,658.80 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here

Required Skills
Required Experience