Address
Form of workSummary
This position is located in the Medical Service at the Wm. S. Middleton Memorial Veterans Hospital, Madison, Wisconsin. This position works under the general supervision of the Chief, Medical Service but functions independently on a day-to-day basis. Applicant is responsible for independently developing work assignments, priorities, and internal systems for managing office operations.
This job is open to
Videos
Duties
This position is located in the Medical Service at the Wm. S. Middleton Memorial Veterans Hospital, Madison, Wisconsin. This position works under the general supervision of the Chief, Medical Service but functions independently on a day-to-day basis. Applicant is responsible for independently developing work assignments, priorities, and internal systems for managing office operations.
Major Duties:- Collects, compiles and consolidates data in support of the service.- Assists in special projects and studies.- Prepares various administrative reports.- Provides assistant level support of management.- Uses a wide range of automated processing skills to include computer applications and word processing.- Assists management with reviews and analysis.- Interprets VA regulations pertaining to the work of the office.- Screens all communications by triaging calls and visitors.- Initiate responses for correspondence, forms and reports.- Assists in development and completion of staff schedules, to include daily staffing, on call and vacation schedules.- Works in collaboration with the Chief of Staff's credentialing and privileging coordinators; ensuring all licensed independent practitioners are processed in line with VHA directives and the medical bylaws.- Initiates recruitment paperwork and computer entries.- Maintains personnel folders for the non-physician Medical employees, service record cards and job descriptions/functional statements of the Medical service- Works closely with hospital staff in other departments in support of facility goals.- Coordinates and facilitates orientation of all incoming residents, and serves as a point of contact for issues relating to the residency program- Works in partnership with services across the organization to facilitate processing of residents into the hospital- Additional duties or tasks may be assigned by the supervisor to ensure efficient daily operations.
Work Schedule: Full-Time, Monday-Friday 7:30 am to 4:00 pm or 8:00 am to 4:30 pm
Compressed/Flexible: Not Available
Telework: Reg Teleworks 1-2 Day/PP
Virtual: This is not a virtual position.
Position Description/PD#: Management Assistant/PD10287O
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Requirements
Conditions of Employment
Qualifications
To qualify for this position, applicants must meet all requirements within 15 days of the closing date of this announcement, 12/05/2023.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
Specialized Experience GS-7: At least one (1) full year of specialized experience in or related to the position. To be creditable, this specialized experience must have been equivalent to at least the GS-06 grade level in Federal service. For this position, specialized experience consists of: Performs general administrative support such as research and data collection, tracking and analysis to determine potential problem areas and makes recommendations for improvement. Communicates with other VA medical centers, federal agencies, or private sector facilities to obtain information for purposes of benchmarking best practices. Reviews documents and reports for accuracy, completeness and clarity, and enters pertinent information into an automated tracking system. Knowledge of VISTA applications including CPRS and VATAS. Prepares informational reports, briefings, and/or presentations from data collection/analysis for use by hospital leaders and others in evaluating program effectiveness. Performs database file searches. Knowledge of medical terminology and technical data.
You will be rated on the following Competencies for this position:
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is primarily sedentary, but requires some walking, standing, bending, climbing and carrying light items such as papers and files. Long periods of sitting and using a computer screen and keyboard.
Work Environment: The work is performed in an office setting and includes the everyday risks and discomforts typical of offices and meeting rooms. Simultaneous us of phone and computer.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education
There is no educational substitution at this grade level.
As a general rule, education is not credible above the GS-5 level for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. If you are basing all of part of your qualifications on education, you must submit a copy of your transcript.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Additional information
VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.This job opportunity announcement may be used to fill additional vacancies.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.If you are unable to apply online view the following link for information regarding an Alternate Application.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.
Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
This position is located in the Medical Service at the Wm. S. Middleton Memorial Veterans Hospital, Madison, Wisconsin. This position works under the general supervision of the Chief, Medical Service but functions independently on a day-to-day basis. Applicant is responsible for independently developing work assignments, priorities, and internal systems for managing office operations.
This job is open to
- Internal to an agency
Current federal employees of this agency.
Videos
Duties
This position is located in the Medical Service at the Wm. S. Middleton Memorial Veterans Hospital, Madison, Wisconsin. This position works under the general supervision of the Chief, Medical Service but functions independently on a day-to-day basis. Applicant is responsible for independently developing work assignments, priorities, and internal systems for managing office operations.
Major Duties:- Collects, compiles and consolidates data in support of the service.- Assists in special projects and studies.- Prepares various administrative reports.- Provides assistant level support of management.- Uses a wide range of automated processing skills to include computer applications and word processing.- Assists management with reviews and analysis.- Interprets VA regulations pertaining to the work of the office.- Screens all communications by triaging calls and visitors.- Initiate responses for correspondence, forms and reports.- Assists in development and completion of staff schedules, to include daily staffing, on call and vacation schedules.- Works in collaboration with the Chief of Staff's credentialing and privileging coordinators; ensuring all licensed independent practitioners are processed in line with VHA directives and the medical bylaws.- Initiates recruitment paperwork and computer entries.- Maintains personnel folders for the non-physician Medical employees, service record cards and job descriptions/functional statements of the Medical service- Works closely with hospital staff in other departments in support of facility goals.- Coordinates and facilitates orientation of all incoming residents, and serves as a point of contact for issues relating to the residency program- Works in partnership with services across the organization to facilitate processing of residents into the hospital- Additional duties or tasks may be assigned by the supervisor to ensure efficient daily operations.
Work Schedule: Full-Time, Monday-Friday 7:30 am to 4:00 pm or 8:00 am to 4:30 pm
Compressed/Flexible: Not Available
Telework: Reg Teleworks 1-2 Day/PP
Virtual: This is not a virtual position.
Position Description/PD#: Management Assistant/PD10287O
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Requirements
Conditions of Employment
- You must be a U.S. Citizen to apply for this job
- All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
- Selective Service Registration is required for males born after 12/31/1959
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
- Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.
Qualifications
To qualify for this position, applicants must meet all requirements within 15 days of the closing date of this announcement, 12/05/2023.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
Specialized Experience GS-7: At least one (1) full year of specialized experience in or related to the position. To be creditable, this specialized experience must have been equivalent to at least the GS-06 grade level in Federal service. For this position, specialized experience consists of: Performs general administrative support such as research and data collection, tracking and analysis to determine potential problem areas and makes recommendations for improvement. Communicates with other VA medical centers, federal agencies, or private sector facilities to obtain information for purposes of benchmarking best practices. Reviews documents and reports for accuracy, completeness and clarity, and enters pertinent information into an automated tracking system. Knowledge of VISTA applications including CPRS and VATAS. Prepares informational reports, briefings, and/or presentations from data collection/analysis for use by hospital leaders and others in evaluating program effectiveness. Performs database file searches. Knowledge of medical terminology and technical data.
You will be rated on the following Competencies for this position:
- Administration and Management
- Financial Management
- Manages Resources
- Organizational Awareness
- Personnel and Human Resources
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is primarily sedentary, but requires some walking, standing, bending, climbing and carrying light items such as papers and files. Long periods of sitting and using a computer screen and keyboard.
Work Environment: The work is performed in an office setting and includes the everyday risks and discomforts typical of offices and meeting rooms. Simultaneous us of phone and computer.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education
There is no educational substitution at this grade level.
As a general rule, education is not credible above the GS-5 level for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. If you are basing all of part of your qualifications on education, you must submit a copy of your transcript.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Additional information
VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.This job opportunity announcement may be used to fill additional vacancies.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.If you are unable to apply online view the following link for information regarding an Alternate Application.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.
Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. - Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the...
