Maintenance Planner/Scheduler

Date posted: March 18, 2024

Department: Maintenance Department
Reports To: Maintenance Manager
Location: Andrews Tx Worksite Facility

Summary
The maintenance planning/scheduling function is the hub from which all planned maintenance activity is coordinated. The Maintenance Planner/Scheduler is responsible for scheduling preventive and regular maintenance with minimal interruption to production operations. In this capacity, the Maintenance Planner/Scheduler is the principal contact and liaison person between Maintenance and Operations, and other supporting departments in relation to determining the timing for execution of planned maintenance work. The Maintenance Planner/Scheduler works to ensure that Operations units balance their need for daily output with their need of equipment reliability through proactive maintenance practices.

The Maintenance Planner/Scheduler manages the Computerized Maintenance Management System (CMMS) and supports other staff in effectively and efficiently utilizing the CMMS; identifies and facilitates improvements to the performance of the CMMS; and utilizes reporting and analysis tools to leverage CMMS functionality. Provide technical assistance and training to users; and ensures all CMMS procedures are developed, understood, and followed consistently throughout the organization. Duties and responsibilities are carried out with considerable independence within the framework of established policies and procedures. The role involves accountability to goals and decision-making responsibilities.

The position requires an individual with strong organizational, analytical, technical and leadership skills; problem-solving and trouble-shooting skills, independent judgement skills, inter-personal and people management skills. The Maintenance Planner/Scheduler must possess the ability and skills to effectively provide direction, lead and work in a diverse team environment and communicate in non-technical terms to non-technical individuals.

The key challenges and responsibilities of the position:

• Plan schedule and coordinate maintenance activities to operations requirements.
• Provide maintenance support for production and engineering activities to ensure optimum results.
• Investigate maintenance-related problems, analyze root causes and drive resolutions.
• Assure compliance of proper safety, quality, and environmental requirements in work.
• Manage all aspects of the site and corporate Computerized Maintenance Management System (CMMS).

Education & Experience

• High School Diploma or GED. Advanced degree/certification(s) in technical and/or maintenance related discipline preferred.
• At least three (5) years maintenance experience.
• Must have a minimum of three (3) years Maintenance Planner/Scheduler experience.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Background in maintenance and repair of equipment to effectively plan daily maintenance department activities.
• Strong “troubleshooting / diagnostic” skills.
• Must be able to identify and prioritize multiple projects and perform work with a constant awareness of improving processes.
• Must be able to effectively communicate both orally and in writing to individuals; ability to present complex situations in a concise manner.
• Must interact effectively with all employees.
• Must have excellent organizational, time management, and interpersonal relationship skills.
• Plan maintenance work scopes that ensure and maintain an environmentally compliant and safe workplace.
• Assign priorities to work orders and manage work backlog.
• Efficiently and effectively manage unplanned emergency work so that it does not disrupt daily maintenance schedules.
• Manage the sites spare parts inventory in the Computerized Maintenance Management System. (CMMS)
• Assign Bill of Materials (BOM) to assets in the CMMS.
• Coordinate outside contractor’s schedules to adhere to maintenance and operation’s schedules.
• Communicate with Vendors to obtain optimal lead time for receiving materials, parts and equipment that meets schedule requirements.
• Develop, maintain and continuously improve the Preventive Maintenance System.
• Attending scheduling meetings to ensure pre-planning, implementation and schedule critiques are effective in coordinating maintenance work activities with all organizational departments.
• Other duties as assigned.

Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to troubleshoot problems as they arise and logically resolve them.

Computer Skills
To perform this job successfully, an individual should have knowledge of Database software; Internet software; Scheduling Software; Spreadsheet software and Word Processing software. Proficient in site’s CMMS.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk or hear or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may receive occupational exposures to ionizing radiation that are As Low As is Reasonably Achievable (ALARA) and within regulatory limits. The noise level in the work environment is usually moderate.