Loan Document Specialist

Job Title:  Loan Document SpecialistDepartment/Group: LoansReports To: Loan Officer SupervisorStatus: Full Time
Clean Energy Credit Union is passionate about promoting clean energy to protect our environment and improve our economy. Our focus is on providing clean energy loans that reduce the cost of living for members while also decreasing their environmental footprint. We envision a world where everyone can participate in the clean energy movement.
Primary Purpose of Position:

• The Loan Documentation Specialist is a key member of Clean Energy Credit Union’s loan team; ensuring that our member’s loan applications are processed quickly and efficiently. This role’s primary responsibility is assisting our loan officers with the coordination, preparation, and review of all Loan Documentation. This includes reviewing documents to ensure they are accurate and complete, and executing appropriate member follow up as needed. The Loan Documentation Specialist also helps to review and onboard loans to the credit union’s core operating system. This role frequently engages with members directly via email and phone to address Loan Documentation questions. This position may be eligible for remote work.

Job DescriptionEssential Functions:

• Maintains checklists for Loan Documentation.
• Uploads and/or scans documents and verifies documents are stored and viewable through imaging system.
• Prepares Loan Documents for closing of secured and unsecured consumer loans.
• Research member requests and requests from auditors/examiners.
• Verifies accuracy of loan information and completeness of documents needed for loan to proceed to disbursement.
• Collaborates with contractors to obtain documentation for review when necessary.
• Works with borrowers and contractors as needed to complete Loan Documentation.
• Provides high level of member service when communicating with members as well as coworkers.
• Assists team members with loan closing and the remittance of loan funds.
• Provides accurate information about credit union policies, procedures, and services to members.
• Initiates ACH loan payment.
• Maintains a thorough understanding of current state and federal laws and regulations.
• Assists with projects, internal operations, and other duties as requested.

Position Titles That Report to this Position

• None

 Desired Job Competencies

• Detailed knowledge of the credit union’s products, services, policies, and procedures.
• Excellent organizational and analytical skills.
• Ability to perform multiple tasks.
• Proficient in Microsoft Office products.
• Strong written and verbal communication skills.
• Detail oriented.
• Ability to act in a professional manner, with strong customer service and phone skills.
• Consistently maintains a positive and supportive attitude.
• Ability to collaborate and work closely with a team.
• Capable of working and thriving in a fast-paced environment.
• Bi-lingual is a plus.

 Desired Education and Work Experience

• • Minimum of a high school degree or equivalent required.
  • 1 to 2 years of experience working in an office environment, data entry or a financial institution. 
  • Associates or bachelor’s degree may be substituted for experience.
  • Understands and complies with all annual mandated training that pertains to the position including but not limited to Bank Secrecy Act/Anti-Money Laundering/OFAC/Cybersecurity/Diversity & Anti-Harassment/Fair Lending

 Working Environment/Physical ActivitiesThis job operates in a professional office environment and may be eligible for remote work. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

• Sedentary computer work.
• Position is subject to irregular hours.
• May require occasional travel to attend off-site meetings and or conferences.
• Must be able to lift 35 lbs.
• Ability to read, write, and understand English fluently.

I have read this job description and fully understand the requirements of the position.  I accept the position and agree to follow the requirements listed.  I will perform all duties and responsibilities to the best of my ability.  I understand that I may be assigned other duties, in addition to or in place of those described previously.  I also understand that the essential duties of this position may change at any time, according to the needs of Clean Energy Credit Union.  I agree to abide by all the job requirements and qualifications listed above.
Employee’s Signature______________________                   Date____________________________
Clean Energy CU is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Clean Energy CU makes hiring decisions based solely on qualifications, merit, and business needs at the time.
 Pay Grade: 5FLSA Status: Non-ExemptDate of Last Revision: 03/19/2024

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