Legal Assistant

We are looking for a skilled Legal Assistant to join the Litigation team in our Costa Mesa, California office. We see ourselves as family here at FBFK and we are looking for the next valued team member to join us.

Responsibilities:

• Maintain and organize files in an orderly manner following the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system.
• Draft standard correspondence, memoranda, pleadings, discovery, and other documents.
• Prepare “shell” pleadings and discovery requests/responses.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and submit invoices for payment to client or accounting in a timely manner.
• Participate in the timely review and submission of prebills and client bills, including entering time.
• Possess strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm’s systems and databases.
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Ability to file in California and Federal courts.
• Calculate and calendar deadlines per applicable rules.
• Coordinate and calendar hearings, depositions, mediations, etc.
• Assist in document productions (Bates labeling, redaction, indexing, etc.)
• Regularly and consistently update client files, prepare hearing notebooks, and pleading indices.
• Maintain office supplies by checking stocks and coordinates ordering of same.
• Prepare mailings via FedEx, USPS and Certified Mail.

Qualifications/Skills:

• Minimum 7+ years recent litigation legal secretarial/Legal Assistant experience within a law firm preferred. Successful applicant will have a minimum 3+ years’ experience in California state courts.
• Experience with Microsoft Word products including Excel.
• Punctual with excellent attendance.
• Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules, procedures, practices, terminology, etc.
• Strong verbal and written communication skills along with attention to detail, as well as excellent proofreading skills.
• Extensive computer and legal database software experience, including Microsoft Office and Adobe Pro, and must be comfortable learning other software programs.
• Ability to multi-task, and timely responses to deadlines as well as balance workload.
• Must have a can-do attitude and be a team player.
• Notary a plus.

• Maintain and organize files in an orderly manner following the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system.
• Draft standard correspondence, memoranda, pleadings, discovery, and other documents.
• Prepare “shell” pleadings and discovery requests/responses.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and submit invoices for payment to client or accounting in a timely manner.
• Participate in the timely review and submission of prebills and client bills, including entering time.
• Possess strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm’s systems and databases.
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Ability to file in California and Federal courts.
• Calculate and calendar deadlines per applicable rules.
• Coordinate and calendar hearings, depositions, mediations, etc.
• Assist in document productions (Bates labeling, redaction, indexing, etc.)
• Regularly and consistently update client files, prepare hearing notebooks, and pleading indices.
• Maintain office supplies by checking stocks and coordinates ordering of same.
• Prepare mailings via FedEx, USPS and Certified Mail