Legal Administrative Assistant

About Davis Graham & Stubbs

For over a century, Davis Graham & Stubbs LLP (DGS) has ranked among the region's most prominent law firms, consistently offering quality legal services to emerging and established businesses of the Rocky Mountain West. While the firm's Denver location and intermediate size allow a close personal relationship with local and regional clients, our technology and broad experience allow us to partner effectively with businesses and their investors throughout the world. DGS serves clients nationally and internationally, with a strong focus on corporate finance and governance, mergers and acquisitions, natural resources, environmental law, real estate, intellectual property, and complex litigation. Our lawyers have experience working with companies in the energy, mining, technology, hospitality, private equity, manufacturing, asset management, and aviation industries.

Summary

Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative support to assigned attorneys, paralegals, or other timekeepers while working collaboratively and cooperatively with others in a team-oriented environment. The ideal candidate will have a minimum of 3 years' experience with the advocacy department specializing in commercial litigation.

Essential Functions

• Provides intermediate to advanced level Legal Administrative assistance as directed and required for the support of the firm and/or attorneys
• Performs intermediate to advanced level clerical and administrative tasks including time entry; new business intake; drafting/preparing/revising legal documents, letters, memos; invoices; billing reports; audit letters; expense reports and other documents or correspondence for attorneys and timekeepers
• Prepares documents for e-filing and files documents with appropriate courts or other administrative agencies specific to the practice area
• Ability to prepare notebooks, exhibits and closing binders
• May prepare docket entry forms for incoming and outgoing court documents and to document specific actions required for legal proceedings and personal or firm requirements
• Proofreads to ensure accuracy of formatting, grammar, punctuation, syntax, and intermediate to advanced content in all documents, communications, and reports
• Coordinates scheduling of and assists in preparing for appointments, meetings, and conferences; provides support to attorneys, clients, and visitors in office
• Coordinates travel arrangements for timekeepers and clients with the firm’s travel company; prepares itineraries and travel expense reports
• May respond to and provide information to clients with attorney supervision
• Creates and maintains files and indexes, both paper and electronic, as directed, and in keeping with firm’s guidelines
• Processes and tracks legal work; records and monitors deadlines
• Coordinates client billing process; works directly with billing to troubleshoot billing issues
• Greets and welcomes visitors; answers and directs phone calls
• Processes incoming and outgoing mail, including arranging special mailings and courier services with Office Services department
• Collaborates with other departments to complete some office functions
• Performs other duties as assigned

Required Skills/Abilities

• Ability to learn, interpret, and apply policies and procedures
• Detail oriented and professional demeanor
• Ability to effectively communicate verbally and in writing
• Ability to work cooperatively with attorneys, staff, clients, and coworkers
• Intermediate to advanced proficiency with, or ability to learn, software programs(s) used by the firm for conflicts and new business intake, recordkeeping, timekeeping and billing, document management and workflow and willingness to attend trainings and develop proficiency when new technologies are rolled out
• Intermediate to advanced word processing skills
• Intermediate to advanced understanding of legal, clerical, and court systems
• Ability to organize and prioritize tasks including delegation of tasks when appropriate
• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines
• Ability to recreate content based on experience

Mentor Role

Will train incoming staff on general firm processes and core practice areas

Work Environment

This position requires the employee to work in a professional office environment with some ability to work from home. Because the employee will handle sensitive firm and client information, the employee must work from a home office and not a public location during any remote periods. The employee will routinely use standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Prolonged periods sitting at a desk and working on a computer.

Position Type and Expected Hours of Work

This is a full-time, benefits eligible position. Hours are Monday through Friday, 8:00 am to 5:00 pm, with some flexibility in start and end times and a minimum of 3 days in the office. Occasional overtime is required.

Required Education and Experience

High school degree or equivalent and 1 year of relevant legal experience

Preferred Education and Experience

Bachelor’s Degree, Notary Public, minimum of 3 years of law firm experience

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice. 

Application Deadline

This position is expected to stay open until February 15, 2024. Please submit your application as soon as possible and no later than February 15, 2024, at midnight to ensure consideration.

Salary range is based on or commensurate with experience.

DGS offers competitive benefits. For a full list of benefits provided, please select this link: Benefits.

Davis Graham & Stubbs provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, transgender status, gender identity or expression, national origin, age, disability, marital status, genetic information, military status or any other status protected by applicable federal, state or local laws.