Leadership Administrative Specialist

Position: Leadership Administrative Specialist
Job Type: Regular, Full Time 

Reports to: Executive Director 

Positions Supervised: None

Resume and Pre-Interview Questions:
To apply, we ask that you send a resume and responses to pre-interview questions at the following link:
https://ampersandfamilies.mysamdb.com/SAM/Usr/PreInterviewQuestionsForm_Edt.aspx We do not require a cover letter.

Once we receive all materials, Program Directors will review and decide whether to extend first interview offers. You should expect to hear back from us within two weeks. This position will remain open until filled; however, an initial review of resumes will begin on May 31, 2024.

Position Description: Provides professional administrative support to the Executive Director, Leadership Team, and other staff as necessary. Coordinates meetings and maintains calendars. Prepares materials and takes minutes for board meetings. Maintains office supplies and organization. Assists Executive Director and Development Director with special projects, event support, and recordkeeping.

 
Agency Summary:
Ampersand Families provides permanency and adoption services to older youth and families who face barriers to equity in child welfare, and champions systemic changes that advance belonging, dignity and hope.

We are seeking experienced professionals who understand the profound impact that child welfare intervention has on the lives of children, youth and families. A successful candidate for this position will be curious about the many ways permanency work can restore belonging, dignity and hope. An orientation of professionalism and humility that values continuous learning and commitment to give and receive consultation are requirements for successful employment at Ampersand Families. As an organization, Ampersand Families strives to strategically address systemic inequity and barriers to permanency for older youth, youth of color and sibling groups.

Ampersand Families is committed to doing our part to create a more equitable child welfare system. Ampersand Families provides equal employment opportunity for all persons regardless of race, color, religion, nationality, ethnic background, age, sex, sexual orientation, gender identity, gender expression, disability, marital status, socio-economic status, status regarding public assistance, political affiliation, veteran status, other non- visible differences, and other protected attributes.

Ampersand Families is proud to be an employer of choice with an organizational culture of excellence that embraces humor, learning and collegial support. We employ professionals who are accountable for learning the skills, building the relationships, and investing the time required to achieve and support real outcomes for youth and families, as well as contribute to excellence in the programs designed to support them.

 
Primary Duties:
• Provide administrative support to Executive Director and Development Director including data entry, database management, donor mailings, all-staff communication, event logistics and other tasks as needed
• Organize and distribute packets for Board of Directors meetings; record and share minutes
• Answer main phone line and direct calls to appropriate staff
• Manage general agency email account
• Process incoming and outgoing mail
• Manage agency calendars, including on-call phone calendar
• Make updates to Ampersand Families website including adding events, posting staff blogs, etc.
• Manage photos and photo releases in the agency’s SharePoint site
• Update agency documents as needed
• Create and manage staff surveys
• Format agency documents as needed
• Monitor and order office supplies
• Order food for meetings and events
• Keep agency kitchen clean, stocked, and organized
• Organize and oversee agency storage/supply room
• Other duties as assigned, within the purview of this role

 
Desired Characteristics and Experience:
• Administrative experience preferred
• Attention to detail
• Proficient at simultaneously managing several projects with different timelines is a must
• Personal commitment to racial equity work. Ability to recognize the ways that race, gender, sexual orientation, ability/disability, and other identities (historically and presently) intersect and impact whether or not youth and families experience child welfare intervention, and what their experience is once they become involved.
Willingness to engage in difficult, respectful conversations for the purpose of strengthening the organization, the child welfare field and interpersonal relationships with colleagues
• Computer skills, including MS Office Suite, AdobePro, and database familiarity are required. Familiarity with Squarespace, WordPress, MailChimp, Facebook/social media are preferable. Competency with basic database management is also a plus
• Professional written and verbal communication skills
• Experience working in adoption or foster care licensing, or other administrative experience is a bonus for any applicant for this position
• BCA and social services background check required

Salary: $47,840-56,160

As part of our commitment to equitable hiring practices, we offer the highest starting salary based on an applicant’s qualifications that the agency is able to pay. Therefore, we do not engage in salary negotiations at hiring. There is a 3% pay increase after successful completion of a 6 month probationary period.

Benefits:

Ampersand Families has a very competitive benefit package, including Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Long-term Disability Insurance, Retirement Plan, 20 Days of PTO pro-rated for Full-time equivalency (accrued per year; increases with each year of employment), 10 floating holidays plus Juneteenth and Election Day paid holidays, Paid Parental Leave, and Short-term Disability Bank (accrue 5 days/year of service).

Employees are provided with a work laptop, cell phone, and a company credit card. Mileage is reimbursed for travel. All staff receive a budget of $400 yearly for ongoing training and education.

Before accepting an offer, candidate is given an opportunity to meet with current staff to get a further sense of the Agency culture and to ask any questions they may have.