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SalaryFile Records Clerk - Legal/Law Firm
Since 1981, Henningson & Snoxell provided professional and personal legal representation to clients throughout the Minneapolis-St. Paul Metro area and beyond in business, non-profit, estate planning, elder law, family law, litigation, and real estate.
DUTIES & RESPONSIBILITIES:
- First backup for Receptionist (breaks, vacation, etc.)
- Assist with File Records with the maintenance of the firm’s central filing and retrieval system.
- Assist with opening new client matters, including the accurate data entry of all new client matters into the firm database; performing thorough conflict checks, preparing the physical file, appropriate numbering and labeling of the file, and prompt delivery to the Firm Administrator or Managing Partner, for approval.
- Immediately report any potential conflict issues to the Responsible Attorney.
- Follow up with attorneys and/or paralegals on missing file opening information and documents such as Legal Services Agreement, Truth-in-Lending Disclosure, and/or engagement letters.
- Maintain the integrity of the firm’s open client matter file system by reviewing and organizing open matters to ensure files are in proper numerical order and each matter has a future recall date.
- Maintain the firm’s computerized central filing and recall (retrieval) system.
- Print daily Recall Reports. Pull and distribute files to appropriate staff.
- Assist staff in locating misplaced client files.
- Process client matters for closing in accordance with established file-closing procedures. Review files before closing to ensure all fees are paid or identify if any unused retainer balance remains and initiate return to the client.
- Maintain and update client file folders with changes received from the post office, attorneys, paralegals, or other firm employees.
- Assist in the destruction of closed files in accordance with established file retention policies and procedures.
- Scan documents, client files.
- Maintain the closed file storage area.
- Additional duties and tasks as assigned.
SKILLS & QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each of the duties and responsibilities satisfactorily. Reasonable accommodations may be made to enable an individual to perform such duties and responsibilities.
- Ability to handle multiple tasks and respond in a fast-paced, customer service organization with the ability to handle frequent interruptions.
- Ability to work in a thorough, detailed, and accurate manner.
- Ability to organize and prioritize a high volume of files and paper.
- Strong attention to detail and numerical aptitude.
- Ability to lift and move file boxes weighing up to 50 pounds.
- Ability to interact with firm personnel.
EDUCATION & EXPERIENCE:
- High School degree and some post-secondary preferred.
- Experience in maintaining manual (paper) and computerized records systems is desirable.
- Experience in Law Firm records management preferred.
- Experience answering phones. Frist backup of receptionist position.
Henningson & Snoxell, Ltd. provides the following inclusive hiring information:
We are an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
Job Type: Full-time
Salary: $24.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
Schedule:
- 8-hour shift
Application Question(s):
- How many years of experience in a Law Firm environment?
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Excel: 2 years (Preferred)
- Data Entry: 2 years (Preferred)
Work Location:
- One location
Work Remotely:
- No
Job Type: Full-time
Pay: $24.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Data entry: 3 years (Preferred)
- Multi-line phone systems: 1 year (Preferred)
Work Location: In person
