Labor And Employee Relations Confidential Office Support (Confidential Office Support Ii)

Job Title

Labor and Employee Relations, Confidential Administrative Support II

Classification

Confidential Administrative Support II

AutoReqId

534007

Department

Labor Relations

Sub-Division

Vice President, Human Resources, Diversity and Inclusion

Salary Range

Classification Range $4,464 - $10,180 per month

(Hiring range depending on qualifications, not anticipated to exceed $4,464 - $4,500 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

About CSUF

Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position: 

Human Resources, Diversity and Inclusion is committed to the mission of meeting the needs of a multi-cultural, diverse campus community. Our highly qualified team of professionals is focused on providing human resource services and supports the University's goal to recruit and retain a high-quality and diverse faculty and staff. We are seeking an exceptional individual to join our Labor and Employee Relations team, as the Confidential Administrative Support II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Performs highly sensitive and confidential administrative, operational, and project management support for the Labor and Employee Relations (LER) team. Including coordinating highly sensitive and confidential administrative work related to grievances, settlement agreements, investigations, and other complex issues. Duties include working independently with the Labor and Employee Relations team on strategic planning goals, projects, report preparation, meetings, presentations, conferences, and travel coordination. Serves as the point of contact for and responds on behalf of the Assistant Vice President as needed. Responsible for all aspects of the Assistant Vice President's calendar and travel, aware of the Assistant Vice President's priorities at all times.

This position also serves as the fiscal coordinator for the department, is familiar with the CSU collective bargaining agreements, reviews and drafts correspondence. Prepares and compiles data for reports, presentations, and other correspondence, prepares bi-weekly budget reports for the Assistant Vice President. Serves as a notetaker in grievances and other investigatory meetings. Maintains the plans, schedules, status reports, and deliverables for multiple projects, ensuring project tasks, timelines, scopes, and resources are up to date. Provides general support to managers as necessary for successfully executing department goals. Maintains positive working relationships and demonstrates professionalism, sensitivity, tact, and diplomacy when interacting with all administrators, faculty, staff, students, and community members. The Confidential Administrative Support II will handle sensitive situations with discretion. Coordinates activities relating to meeting and conferring on collective bargaining matters, per the confidentiality provisions of Higher Education Employer-Employee Relations Act (HEERA). Other duties as assigned. 

Essential Qualifications

High School diploma or the equivalent at least one year of general office experience. Possession of fundamental written and oral communication skills, including a basic foundation in English grammar, spelling, and punctuation. Ability to understand basic office procedures, operate standard office equipment and software, and perform basic arithmetic. Possession of basic typing and keyboard skills. Ability to provide work direction, train, and provide guidance to other employees. Ability to make recommendations on employee staffing issues. Ability to coordinate events and special projects.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

Bachelor's degree from an accredited four-year college or university in Industrial Relations, Human Resources, Public Administration, Business Administration or a related field. A minimum of three years of experience performing general office or administrative support in an executive office. Experience working with case management systems and/or personnel management systems. Previous human resources experience in an academic setting. Demonstrated experience in Employee Relations, labor relations, compliance, Title IX, or human resources work. Experience handling confidential documents and providing record-keeping. Previous Human Resources (HR) related experience focusing on hiring, recruiting, orientation, and performance evaluation. General knowledge and experience in administrative management. Thorough knowledge of Human Resources (HR) policies, practices, processes, and ethics. Extensive knowledge of state and federal laws and human resources practices.

License/Certifications

A Valid California Driver's License. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
 
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.
 
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. 
 
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).