Junior Executive Assistant

Who we are
Anthos Capital ("Anthos") is an investment partner to exceptional entrepreneurs building leading growth-stage companies. We invest in and help support disruptive companies that positively impact their markets and communities, while generating strong shareholder returns. Anthos was founded in 2007, manages assets totaling more than $3 billion, and is headquartered in Los Angeles.
Motivated, collaborative people are the foundation of Anthos. The Executive Assistants at the company are critical members of Team Anthos, and support our most senior-level leaders.
Whom we're seeking
Our EAs are often the 'face' of Anthos, interacting with founders, investors, advisors and personal friends on behalf of our senior leaders. We're looking for someone to support 3 senior investors to do more with less time. The ideal candidate is hyper-organized, has an excellent eye for detail, exhibits business judgment, and has an exceptional memory. They can put themselves into the shoes and mind of the executive and anticipate and handle their needs. Just as important are grit, conscientiousness, and strong verbal and written communication skills. They will be a pro at managing heavy calendaring, booking complex travel, setting up dinners and events, and handling last-minute changes.
What you'll be doing
Enable the executives to make the absolute most of their time

• Act as a gatekeeper, managing calendars to schedule both internal and external meetings
• Balance / Prioritize conflicting needs, applying business judgment and discretion
• Track tasks and projects to ensure appropriate prioritization with respect to deadlines and organizational changes
• Protect personal time to ensure execs are able to maintain peak performance for when they are 'on'
• Performing confidential administrative responsibilities that saves their time
• Arrange events and conferences, as needed

Get the executives to where they need to be, when they need to be there

• Arrange travel itineraries in a thoughtful and intentional way: hotels, flights, cars, meals, buffer times, etc.
• Plan itineraries that fit the executive's preferences
• Determine what needs to be in-person versus over Zoom
• Confirm conference rooms and / or locations, attendees, and times for meetings, and noticing / handling when there are gaps (even if they are from the 'other side')

Provide high-level executive administrative support that improves efficiency and effectiveness

• Prepare detailed travel and expense reports, including reconciling corporate card accounts and follow through/follow-up on report

Develop communications on behalf of the executives

• Manage the content and flow of information to other internal stakeholders; create ad hoc materials as needed
• Prepare and edit outgoing correspondence regarding matters of significance, including emails, memos, presentations, etc.

Guard confidentiality

• Maintain professionalism and strict confidentiality with all materials, and exercise discretion

Office support

• Ad hoc projects and tasks to support the Santa Monica Office, Admin Team, recruitment and HR

What you bring to Anthos

• 1-3 years of administrative experience in a fast-paced, demanding environment. Recent graduates with relevant internship experience will be considered
• Intrinsic sense of urgency and desire to get things done at a high level of quality. Incredibly proactive and able to take initiative and work efficiently with little direction. Does things without being asked, because they simply care and take pride in their work
• Strong, compelling verbal and written communications that balance professionalism with the right tone and are appropriately tailored to the audience
• Sees the potential downside in everything, and plans workarounds proactively. Is someone who is bothered by mistakes and errors and seeks to correct them
• Ability to thrive in a fast-paced, quickly changing environment with an optimistic approach to work and life. This can be an intense job at times, and we need (and will compensate) people who can keep up
• Organized with keen attention to detail. Ability to multi-task and always remembering to follow-up
• Humility to say "I need help" balanced with resourcefulness to figure things out.
• Ability to quickly learn new technologies, programs and applications. Has exposure to Google Suite and Microsoft Office, and knows how to apply ChatGPT effectively to streamline work

By submitting your application, you agree that Anthos Capital may collect your personal data for recruiting, organization planning and related purposes. Anthos Capital's Candidate Privacy Notice explains what personal information Anthos Capital may process, where Anthos Capital may process your personal information, its purposes for processing your personal information and the rights you can exercise over Anthos Capital's use of your personal information.