Inventory Management Specialist

Summary
This position is located in the Inventory Management Section (IMS), Materials Management and Environmental Services Department (MMESD), Warren Magnuson Clinical Center (CC), National Institutes of Health (NIH).
MMESD is committed to supporting clinical research and patient care through the cost-effective management and the safety of medical supplies and equipment and ensuring the utmost cleanliness of the Clinical Center.
This job is open to

• Military spouses
• The public
  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency
You must be a U.S. Citizen or U.S. National. Foreign nationals or legal permanent residents are not eligible for consideration.
Duties

• Independently conducting complex requirements analysis for NIH CC customers in order for them to procure required medical surgical supplies considering many factors such as research needs, performance of the products, ability of vendors to deliver timely, storage requirements, shelf life, etc.
• Coordinating the receipt, delivery and acceptance of all incoming inventory and tracking its whereabouts at all times using an automated Inventory Management system.
• Often advising high level officials on supply requirements and procurement management impacts on the program.
• Consulting with sales representatives and manufacturers regarding product development and applications; provides advice to higher level officials concerning the solicitation, evaluation, negotiation and administration for supplies and materials.
• Continuously reviewing, analyzing and replenishing, in a timely manner, over 4000+ stock items to ensure the most cost-effective stocking levels for medical supplies and equipment. This involves daily monitoring, the establishment of new stock levels and revisions of order and reorder points for each item, as necessary. Such stock items include a comprehensive broad variety of commodities, hospital and surgical supplies, and equipment, inventories of medical gases, non-medical consumable supplies and non-perishable nutrition commodities.

Requirements
Conditions of Employment

• U.S. Citizenship requirement or proof of being a U.S. National must be met by closing date.
• Employment is subject to the successful completion of a background investigation, verification of qualifications, completion of onboarding forms, submission of required documents, and any other job-related requirement before or after appointment.
• Applicants must meet all qualification requirements by the closing date of this announcement.
• Males born after December 31, 1959 must be registered with the Selective Service.
• The work requires regular physical activities such as lifting, bending, pushing, frequent walking, standing, stooping, reaching, stretching, unpacking and/or tagging supplies and equipment and carrying moderately heavy items.
• Work is performed in an office, laboratory, clinic, hospital, research animal setting involving minor risks and observance of standard safety precautions. Work is performed in a where there is a regular and recurring exposure to moderate discomforts.
• The incumbent is required to use protective clothing or gear such as masks, gowns, coats, boots, googles, gloves, etc. in the storage area and must follow special precautions when working around storage areas.
• If selected, you must pass a pre-employment medical examination, provide evidence of immunization, and be free from communicable diseases.)
• This position has been designated as a Tier I "Emergency Employee" position.
• The incumbent will be required to complete a Confidential Financial Disclosure Report, OGE Form 450.

Qualifications
You qualify at the GS-12 level, if you meet one of the following qualification requirements:
You must demonstrate in your resume at least one (1) year of qualifying experience equivalent to at least the GS-11 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: providing integrated management and control activities involving specialized medical supplies and equipment; coordinating with medical supply and equipment manufacturer representatives regarding technical evaluation, development and application related actions; conducting periodic audits of medical stock items/equipment; and providing advice to higher level officials concerning the solicitation, evaluation, negotiation and administration for supplies and materials.
You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay.
Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.
Preview assessment questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/12182193
Additional information

• This position is designated as an "emergency essential" position and the selected candidate will be considered an "emergency essential" employee and will be required to be available, ready, willing, and able to report for duty under all circumstances (e.g., inclement weather, government closings and holidays, lapses in appropriations, non-emergency and emergency situations) for operation 24 hours a day and 365 days per year coverage.
• If selected, you will be required to complete a Confidential Financial Disclosure Report, OGE Form 450 to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with the agency. This information is required annually. For information, visit the NIH Ethics website: https://ethics.od.nih.gov/topics/fd.htm.
• A one-year probationary period may be required upon selection/placement.
• PHS Commissioned Officers interested in performing the duties of this position within the Commissioned Corps should apply online to this announcement to receive consideration
• We may make additional selections for similar positions within the commuting area(s) of the locations listed through this vacancy announcement. By applying, you agree to have your application shared with any interested selecting official(s). Clearance of CTAP/ICTAP will be applied for similar positions.
• The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers.
• The NIH maintains a tobacco free work environment and campus.
• Must be able to perform the essential duties of the position, with or without reasonable accommodation.
• Visit our Applicant FAQs page for helpful information on the application process.
• Visit our Total Compensation page and this sample for a detailed look into the benefits, awards, leave, retirement, and other incentives employees may receive as part of a rewarding work environment.

• Benefits
  Review our benefits

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

• Ability to conduct Inventory Management requirements analysis.
• Ability to coordinate the delivery and acceptance of incoming inventory including medical equipment and supplies.
• Ability to manage Inventory Management systems and their data.
• Ability to represent an organization and communicate with a variety of individuals/groups.

If you meet the minimum qualifications for this position, your application and responses to the online questionnaire will be evaluated under Category Rating and selection procedures for placement in one of the following categories:

• Best Qualified - for those who are superior in the evaluation criteria
• Well Qualified - for those who excel in the evaluation criteria
• Qualified - for those who only meet the minimum qualification requirements

The Category Rating Process does not add veterans' preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Applicants determined to be Best Qualified will be referred for further consideration. Preference eligibles in the Best Qualified category are referred before all other applicants.
To determine your qualifications and referral status, we may review your resume and supporting documentation and compare it against your responses to the vacancy questionnaire. Ensure you support your self-ratings by the information you provide in your application. We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as having knowledge of your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may, but need not, begin prior to receiving an offer.
To be considered well qualified for the purposes of the Career Transition Assistance Program (CTAP) and the Interagency Career Transition Assistance Program (ICTAP), you must be able to satisfactorily perform the duties of the position upon entry and substantively exceed the basic qualifications by scoring at least an 85 on the assessment and meet all eligibility, physical, medical, suitability, and all other requirements.

• Benefits
  Review our benefits
• Required Documents
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  REQUIRED FOR ALL APPLICANTS
  RESUME:
  Your resume must thoroughly describe how your skills and experiences align to the criteria defined in the "Qualifications" section of this announcement and it must support your responses to the assessment questionnaire. We cannot assume you have performed the necessary experience required for this position regardless of your employment history or academic career.
  To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder. If you choose to use your own resume, you must ensure it contains all of the required information and you organize it so we can associate the following information for each experience/position:
  
  1. Job title
  2. Name of employer
  3. Beginning and ending dates of employment (month/day/year format)
  4. Hours worked per week. We will assume full-time unless otherwise stated. We will prorate part-time employment in crediting experience.
  5. Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable)
  6. Series and grade or equivalent (if a federal position)
  
  If the position has an education requirement or you are qualifying on the basis of education, you must list your education history including the type of degree and your major of study. If the position requires a certain number of credit hours, you are strongly encouraged to list the relevant courses in your resume.
  Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualifications.
  For resume writing guidance, please visit the following resources: NIH Jobs website, USAJOBS Resource Center, and the USAJOBS Resume Writing Video Tutorial.
  ASSESSMENT QUESTIONNAIRE:
  You must submit a completed assessment questionnaire.
  Unless otherwise stated, we will only use the information above to determine your qualifications. Not providing the required information may result in a determination that you do not meet minimum requirements for the position (e.g., an ineligible rating) or a lower rating.
  REQUIRED DOCUMENTATION FOR PREFERENCE OR ELIGIBILITY CLAIMS
  To claim veterans' preference, career transition selection priority, Schedule A or military spouse eligibility, you must provide the documentation listed below AND respond accordingly to the associated question on the online questionnaire.
  
  • Veterans' preference (DD-214, VA Disability Letter, etc.): Reference Standard Form 15 (SF-15) for required documentation for 10 point claims. Submission of SF-15 is not required, unless you are claiming derived preference (XP) as described in questions 7, 8, or 9 on the SF-15. In those cases, you must submit a completed SF-15 and the required documentation. For 5 point claims, you must submit your DD-214 (if separated) or any written documentation from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted with your application package.
  • Visit our sites on Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP) for more information and required documentation.
  • Visit our site on the Appointment of Certain Military Spouses for more information and required documentation to verify eligibility.
  • Schedule A Eligibility (Applicants with Disabilities) Applicants who are eligible to be considered under Schedule A must submit appropriate documentation to verify eligibility. Documentation mus...