Human Resources Technician

Salary : $52,624.57 - $70,521.95 Annually
Location : Baldwin Park, CA
Job Type: Full-Time
Job Number: 2024-0125-006
Department:Human Resources/Risk Management
Opening Date: 01/25/2024
Closing Date: Continuous
JOB SUMMARY
HUMAN RESOURCES TECHNICIAN
MONTHLY SALARY - $4,385.38 - $5,876.83
4/10 WORK SCHEDULE (MON-THUR 7:30 AM - 6:00 PM)
PLUS, AN EXCELLENT BENEFITS PACKAGE!
CalPERS Retirement Plan
Bilingual Pay/Certification Pay/Longevity Pay
Tuition Reimbursement
Up to $1,400/Month for Medical/Dental Insurance with a Cash Out Option of up to $950.
Up to $34.05/Month for Vision Insurance
City Paid Life Insurance, AD&D, Short-Term/Long-Term Disability
To view a complete list of our benefit package, please click here
THIS RECRUITMENT IS TO FILL ONE FULL-TIME VACANCY IN THE HUMAN RESOURCES/RISK MANAGEMENT DEPARTMENT AND TO ESTABLISH AN ELIGIBILITY LIST TO BE USED FOR FUTURE VACANCIES.
The examination process will consist of a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire; therefore, it is to your advantage to provide as much detailed and relevant work experience. Please note that only applicants who are among the most qualified will be invited to participate further in the selection process.
RECRUITMENT SCHEDULE
Application Deadline: Continuous. This recruitment may close at any time with or without prior notice.
First Review of Applications: Monday, February 12, 2024
Tentative Panel Interview: Wednesday, February 28, 2024
**All dates are subject to change at the discretion of Human Resources**
The ideal candidate is resourceful, self-motivated, innovative, and has excellent interpersonal and customer service skills. Experience in full cycle recruitment is highly desirable. Attention to detail and strong communication skills are a must. If you have a passion for building strong relationships, creative problem-solving, and promoting a cheerful work environment, we encourage you to apply today!
ESSENTIAL FUNCTIONS
DISTINGUISHING CHARACTERISTICS: The Human Resources Technician is a para-professional technical and administrative support class in the City's Human Resources Department. It is distinguished from other classes by the scope of assigned duties. The incumbent is expected to perform most job assignments without close supervision, using knowledge of the City's policies and procedures and the Human Resources department practices and procedures learned through training and experience. The next higher classification (Human Resources Analyst I) is the journey-level professional class and is expected to have broader knowledge of diverse Human Resources functions and duties as well as more independence in performing assignments.
SUPERVISION RECEIVED AND EXCERCISED: Receives general supervision from the Human Resources/Risk Manager and Human Resources Analyst I-II.
SUMMARY: Under general supervision, performs a variety of administrative and technical Human Resources related duties in support of the City's Human Resources and Risk Management Department. Assists in performing a variety of core Human Resources activities, including recruitment and selection, employee relations, safety, training, benefits administration, classification and compensation, workers compensation and liability claims processing, and performs related duties as required.
ESSENTIAL FUNCTIONS: As defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. This job announcement does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Processes employee personnel action forms and inputs protected and confidential personnel information for current employees, new-hires, transfers, promotions, and terminations.
• Maintains employee salary and job classification history; updates merit review reports; ensures timely employee reviews and award of merit increases by department and division heads and supervisors;
• Assists in the administration of employee benefit plans and programs in accordance with CalPERS regulations; provides employees information on benefit plans;
• Answers questions from City employees, City retirees and the general public regarding employment, benefits and other personnel related topics;
• Assist the Human/Resources Risk Manager and Human Resources Analyst I-II in providing liaison services to departments to implement core Human Resources activities including, but not limited to: hiring/selection, safety program oversight, risk management and insurance; workers compensation and liability claims, classification and employee relations;
• Coordinates and assist in the development and tracking of City-wide compliance and professional development training programs and generates reports as needed;
• Accurately receives information from City employees and City retirees to update their profile/personnel information;
• Coordinates and conducts new employee orientations; new hire employee paperwork, answering questions and assisting in completion of paperwork as well as performing data entry of information received on paperwork; schedules pre-placement physicals, background checks, starting dates and completes the required forms.
• Performs a variety of routine and complex administrative and technical functions which may require the use of computers to enter, prepare and proofread drafts of a wide variety of documents, staff reports and other reports as needed using Word, Excel and other related computer software;
• Performs research projects in accordance with instructions given, tabulates data and compiles reports; drafts routine correspondence and communication materials for review and makes recommendations as needed; and
• May assist in conducting research regarding Human Resources and risk management issues as assigned by the Human Resources/Risk Manager.
• May assist with various risk management programs.
• Assists with the processing of requests for federal and state leaves of absence; prepares required correspondence and maintains leave logs; explains regulations and procedures to employees and operating departments.
• Assists in the administration of the City's workers' compensation program; verifies that appropriate forms are completed and procedures are followed; may discuss workers' compensation claims with departmental staff, medical and legal resources, and the Human Resources/Risk Manager to determine course of action; may provide liaison to other City staff, claims adjusters and investigators in the disposition of claims; maintains related files and documentation.
• Performs related duties as required.

KNOWLEDGE OF

• Best practices and techniques of public Human Resources administration.
• Benefit program administration, principles, and practices.
• Federal, state, and local laws and regulations applicable to areas of assigned responsibilities; the City's personnel rules and Memoranda of Understanding provisions.
• Basic data gathering and analysis techniques; and
• Principles and practices of exceptional customer service.
• Correct English usage, including, spelling, vocabulary, grammar and punctuation; standard business software, including word processing, spreadsheets and graphics; and
• Basic operations and requirements of the City's Human Resources/Payroll Management system; and
• Basic mathematic principles; record-keeping and filing practices and procedures.

ABILITY TO

• Operate computer software to produce letters, reports, memos, graphs, charts and other documents as required.
• Enter important data in an accurate and timely manner.
• Set priorities and exercise sound independent judgment within areas of assigned responsibility.
• Interpret benefit plan and labor contract provisions; understand and follow written and oral instructions.
• Communicate effectively orally and in writing; prepare clear, concise and accurate reports, correspondence and other written materials.
• Exercise tact and diplomacy in dealing with sensitive and confidential personnel issues and employee situations.
• Provide excellent customer service to all levels of employees in the organization including the general public.
• Establish and maintain effective working relationships with those encountered in the course of the work; and
• Analyze data and form logical conclusions and recommendations.

MINIMUM QUALIFICATIONS
EDUCATION AND/OR EXPERIENCE
Any combination equivalent to experience and training that would provide the knowledge, skills, and abilities necessary for satisfactory job performance is qualifying. A typical way to obtain the required knowledge and abilities would be:

• High school graduation or GED equivalent and
• Three (3) years of increasingly responsible administrative/clerical support/technical experience preferably in a public sector Human Resources environment.
• Two years of college or an Associate's Degree in public or business administration, Human Resources administration, organizational leadership, organizational development, or a related field can substitute up to 1 year of work experience.
• Must possess a valid Class C California driver's license and maintain a satisfactory driving record during the course of employment.

PHYSICAL REQUIREMENTS

• Must possess the ability to occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
• Ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

SUPPLEMENTAL INFORMATION
Applications must be submitted online. Employment application and supplemental questions must be completed. Resumes will not be accepted in lieu of a City application. Applicants must be specific in describing their qualifications for this position. Failure to state all pertinent may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitution for a completed application. If you submit multiple applications, only the most recent application will be considered. Application materials will be screened in relation to the criteria outlined in the job announcement. Applicants whose qualifications best meet or exceed the requirements and needs of the City, will be invited to participate further in the selection process. Copies of the required certifications must be submitted with the application. Possession of the minimum qualifications does not ensure continuing in the recruitment process. The selection process may include a written examination, a panel interview and other testing processes designated to predict successful job performance.
It is the applicant's responsibility to notify Human Resources of any changes to their contact information.
The City of Baldwin Park is an Equal Opportunity Employer
The City of Baldwin Park is committed to promoting equal employment opportunity to all without regard to political affiliation or opinion, age, race, color, national origin, ancestry, religious creed, marital status, disability, medical condition, gender, pregnancy or pregnancy related condition. Please note: If you require an accommodation during the selection process, please notify the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract for employment. Any provision contained in this bulletin may be modified or revoked without notice.
City of Baldwin Park
Karina Rueda, Human Resources/Risk Manager
(626) 960-4011, extension 113
"The City of Baldwin Park is an Equal Opportunity Employer"
For detailed explanation of benefits, see corresponding MOU on City website:
SALARY

• July 1, 2023- 3% increase

RETIREMENT- CalPERS
Employees Hired Before 01/01/2013

• 2.7% @ 55 formula
• Single highest year calculation
• Military service credit as public service option
• 1959 Survivors Benefit Level I
• 1959 Survivors Benefit Level IV
• Pre-Retirement Death Benefits continue after remarriage of survivor
• 2% Annual Cost of Living Allowance
• $500 Retired Death Benefit

New CalPERS Members Hired on or After 01/01/2013

• 2% @ 62 formula
• Employees will pay 50% of the normal cost, currently 5.5% member contribution
• 3 Year Average Final Compensation
• Pre-Retirement Death Benefits continue after remarriage of survivor
• Military Service credit as Public Service
• 1959 Survivors Benefit Level I
• 1959 Survivors Benefit Level IV
• 2% Annual Cost of living allowance
• $500 Retired Death Benefit

MEDICAL & DENTAL INSURANCE

• Effective July 1, 2022 the City's contribution to medical and dental premiums shall be increased to $1,350/month, up to $950.00 can be cashed out as taxable income.

VISION INSURANCE (Vision Service Plan)

• The City will contribute up to a maximum premium cost of $34.05 /mo

LIFE INSURANCE (The Lincoln Life Insurance)

• The city shall provide a $50,000 term life and AD&D insurance

SHORT TERM/LONG TERM DISABILITY (The Lincoln Disabilty Insurance)

• City pays 100% of the EE premium

DEFERRED COMPENSATION (457 PLAN) (PG12)

• Empower 457 administrator
• City Contribute $100.0...