Human Resources Specialist (Hybrid Opportunity)

Human Resources Specialis (Hybrid Oppor uni y)
Job no: 521098
Work ype: S aff Full ime
Campus: UMass Amhers
Depar men : Dean - Na ural Sciences
Pay Grade: 26
Ca egories:Human Resources, Professional S aff Union (PSU), College of Na ural Sciences
Abou UMass Amhers
UMass Amhers , he Commonweal h's flagship campus, is a na ionally ranked public research universi y offering a full range of undergradua e, gradua e and professional degrees. he Universi y si s on nearly 1,450-acres in he scenic Pioneer Valley of Wes ern Massachuse s, and offers a rich cul ural environmen in a bucolic se ing close o major urban cen ers. In addi ion, he Universi y is par of he Five Colleges (including Amhers College, Hampshire College, Moun Holyoke College, and Smi h College), which adds o he in ellec ual energy of he region.
Job Summary
Under he general direc ion of he Direc or of Human Resources, he Human Resources (HR) Specialis suppor s he Cen er for Agricul ure and he Environmen (CAFÉ) and he College of Na ural Sciences (CNS) in mee ing i s opera ional and s ra egic objec ives, wi h a high degree of judgmen , ini ia ive, and leadership. Serves as an advisor and consul an on ma ers rela ed o human resource managemen , personnel policies and procedures.
Essen ial Func ions

• Supervises and direc s personnel suppor . Main ains curren knowledge and unders anding of legal and regula ory requiremen s and Campus policies, prac ices, and procedures. Responsible for in erpre ing Universi y HR policies and procedures for he College. Oversees and moni ors personnel ac ions and reques s for compliance wi h he es ablished campus policies, procedures, and guidelines.
• In erpre s con rac s o ensure new appoin men s mee cri eria for employmen . Iden ifies compliance issues and con ac s managers o discuss and de ermine resolu ion.
• Consul s he Office of he Provos on personnel ma ers and for policy clarifica ion, as needed. Provides queries and repor s and roubleshoo s HR ques ions, as reques ed. Ensures HR processes hroughou he College are coordina ed effec ively and facili a es he College's ransi ion from paper o elec ronic processes. Main ains and safeguards confiden ial personnel records and files. Has Dean level signa ure au hori y on personnel ac ions.
• Provides oversigh and managemen of personnel processes and ac ions o include, new hires, reappoin men s, all leaves, and employee evalua ions. Crea es and main ains da abases for moni oring personnel ac ivi y. Comple es complex, college-level personnel ac ions as required.
• Serves as a key resource o depar men al s aff. Approves posi ions for submission for approval. Main ains a da abase o rack pre-UMass pos doc oral experience o de ermine salary increases, per he union con rac . Consul s wi h he Assis an Gradua e Dean in he Gradua e School o ensure adherence o all policies.
• Manages and adminis ers hiring by advising and assis ing appoin ing au hori ies and hiring managers in all aspec s of he search process for facul y, s aff, Pos doc oral Research Associa es, (Senior) Research Fellows, and Depar men al Assis an s. Facili a es he hiring process by consul ing on search commi ee selec ion, adver ising, formal hire offers, e c. Works wi h hiring managers o develop clear, accura e and resul s-orien ed job descrip ions; oversees he submission of s aff classifica ion review reques s.
• Ac s as a liaison wi h o al Compensa ion s aff o resolve compensa ion and classifica ion issues. Manages he PageUp (applican racking sys em) process, en ering posi ions for pos ing and de ermining appropria e ime for dis ribu ing informa ion o search commi ees. Reviews search documen a ion and ensures compliance wi h Universi y employmen process. Advises on Fair Labor S andards Ac issues and compliance.
• Manages facul y addi ional compensa ion process. Review addi ional compensa ion forms o ensure compliance wi h Universi y, S a e, and Federal rules and regula ions. Reviews submissions and analyzes Principal Inves iga or eligibili y o ensure consis ency wi h federal rules and regula ions regarding bo h descrip ion of services and amoun of addi ional compensa ion reques ed; reviews gran budge documen a ion, as needed. Develops and manages a da abase o rack CNS facul y addi ional compensa ion submissions. Moni ors annual base salary limi a ions specific o respec ive federal agencies (NSF, NIH). Con ac s depar men s o de ermine a resolu ion if submission is no in alignmen wi h fund or budge .
• hrough he Academic Personnel Workflow Sys em (APWS), coordina es, moni ors and assis s wi h enure, reappoin men hrough enure decision year ( DY), and promo ion cases, ensuring ha cases are prepared on ime and in accordance wi h he union con rac . Works wi h he Chair(s) of he College Personnel Commi ee o es ablish a schedule of mee ings o review facul y personnel cases.
• Recommends s affing needs; hires, rains, and evalua es suppor s aff. Assesses raining and s aff developmen needs, de ermines addi ional raining needed and implemen s appropria e programs. Ensures ha college-level and depar men /program supervisors have he ools and informa ion hey need o se performance goals, communica e expec a ions, and conduc evalua ions. Develops collabora ive working rela ionships wi h Cen ral HR. Organizes and schedules informa ional human resource mee ings for college and depar men al personnel represen a ives. Crea es and wri es informa ional handou s for reference o explain new processes, procedures, or con rac upda es.

O her Func ions

• Works collabora ively and effec ively o promo e eamwork, diversi y, equali y and inclusiveness.
• Works in par nership wi h colleagues wi hin he CNS communi y and across he campus o suppor he Dean's s ra egic priori ies.
• Performs o her du ies as assigned in suppor of he mission and goals of he College of Na ural Sciences.

Minimum Qualifica ions (Knowledge, Skills, Abili ies, Educa ion, Experience, Cer ifica ions, Licensure)

• Associa es degree and five (5) years of human resource rela ed experience OR a Bachelor's degree and hree (3) years of human resource rela ed experience. A bachelor's degree concen ra ion in Human Resources, Business, or rela ed field may be subs i u ed for one (1) year of he required experience.
• Knowledge of federal/s a e employmen laws and he abili y o in erpre and apply academic/HR policies and collec ive bargaining agreemen s.
• Mus have he abili y o speak and wri e clearly and concisely; work hrough problems, develop solu ions and fos er resolu ion and ac ion; balance numerous demands; evalua e compe ing priori ies, weigh issues prior o aking ac ion, and keep projec s moving forward produc ively and efficien ly; provide prac ical, solu ion driven ini ia ives; handle confiden ial informa ion in a discree manner, accep direc ion; and work coopera ively wi h o hers.
• Mus have communica ion skills sufficien o clearly and concisely ar icula e ideas, concep s and proposals and o in erac wi h a wide range of diverse people; cri ical hinking skills o conduc complex analyses and research; and facili a ion/nego ia ion skills.
• Mus be proficien in Word, Excel, Adobe and able o run queries and naviga e he en erprise HR sys em.
• Uses access o sensi ive and/or no ye public universi y rela ed informa ion only in he performance of he responsibili ies of posi ion and exercises care o preven unnecessary disclosure o o hers.
• Unders ands responsibili ies wi h respec o conflic s of in eres and behaves in ways consis en bo h wi h law and wi h Universi y policy.
• Con ribu es oward crea ing a posi ive and respec ful workplace defined by personal and professional compe ence, in egri y, and collabora ion.
• Unders ands and con ribu es o implemen a ion of depar men al and ins i u ional goals for achieving non-discrimina ion and crea ing a respec ful, inclusive environmen ha is suppor ive of diversi y.

Preferred Qualifica ions (Knowledge, Skills, Abili ies, Educa ion, Experience, Cer ifica ions, Licensure)

• Experience in Higher Educa ion.
• PHR/SPHR cer ifica ion.

Abou he College of Na ural Sciences
he College of Na ural Sciences (CNS) includes 13 depar men s and 2 schools, serves over 7,000 undergradua e s uden s and nearly 1,000 gradua e s uden s, and has a presence in 18 buildings on campus. In addi ion, CNS is responsible for 5 research and educa ion farms and 13 ex ension offices hroughou Massachuse s. A any one ime, CNS main ains approxima ely 2,200 employee appoin men s. Appoin men ypes include enure sys em facul y, par - ime and full- ime lec urers, permanen and emporary s aff members, pos doc oral research associa es, research fellows, gradua e eaching assis an s, and s uden employees.
Abou he Cen er for Agricul ure, Food, and he Environmen
he Cen er for Agricul ure, Food, and he Environmen (CAFE) a UMass Amhers is a major educa ional ou reach and applied research cen er of he universi y. I s componen uni s include UMass Ex ension, (wi h programs in agricul ure, you h developmen , nu ri ion educa ion for low-income audiences, and clean energy), Mass. Agricul ural Experimen S a ion (a funder of facul y research), he UMass Cranberry S a ion ( he only research and educa ional ins i u ion devo ed o cranberry produc ion), he Wa er Resources Research Cen er, and four educa ion and research farms loca ed in wes ern Massachuse s. CAFE employs abou 150 people, funds research by abou 65 facul y members, sponsors 17 CAFE Ex ension Facul y loca ed wi hin six academic depar men s and has communi y-based par icipan s in each region of he Commonweal h.
Physical Demands/Working Condi ions

• ypical office environmen .

Work Schedule

• Monday - Friday, 8:30am - 5:00pm.
• his posi ion has he oppor uni y for a hybrid work schedule, which is defined by he Universi y as an arrangemen where an employee's work is regularly performed a a loca ion o her han he campus workspace for a por ion of he week. As his posi ion falls wi hin he Professional S aff Union, i is subjec o he erms and condi ions of he Professional S aff Union collec ive bargaining agreemen .

Salary Informa ion
Level 26
PSU Hiring Ranges
Special Ins ruc ions o Applican s
Along wi h he applica ion, please submi a resume, cover le er, and con ac informa ion for hree (3) professional references. he search will remain open un il filled.
As par of a commi men o heir own mul icul ural communi y, CNS seeks an individual wi h a demons ra ed commi men o diversi y and one who will unders and and embrace universi y ini ia ives and aspira ions. (h ps://www.cns.umass.edu/diversi y-equi y-inclusion)
UMass Amhers is commi ed o a policy of equal oppor uni y wi hou regard o race, color, religion, cas e, creed, sex, age, mari al s a us, na ional origin, disabili y, poli ical belief or affilia ion, pregnancy and pregnancy-rela ed condi ion(s), ve eran s a us, sexual orien a ion, gender iden i y and expression, gene ic informa ion, na ural and pro ec ive hairs yle and any o her class of individuals pro ec ed from discrimina ion in employmen , admission o and par icipa ion in academic programs, ac ivi ies, and services, and he selec ion of vendors who provide services or produc s o he Universi y. o fulfill ha policy, UMass Amhers is fur her commi ed o a program of affirma ive ac ion o elimina e or mi iga e ar ificial barriers and o increase oppor uni ies for he recrui men and advancemen of qualified minori ies, women, persons wi h disabili ies, and covered ve erans. I is he policy of UMass Amhers o comply wi h he applicable federal and s a e s a u es, rules, and regula ions concerning equal oppor uni y and affirma ive ac ion.
Adver ised: Feb 26 2024 Eas ern S andard ime
Applica ions close: May 26 2024 Eas ern Dayligh ime