Human Resources Specialist - Employee Relations

Are you excited about advancing your career by joining an enthusiastic Human Resources team? Do you enjoy being part of the recruitment process, particularly for high-volume hires like seasonal positions? We are committed to delivering excellent customer service and technical support to our hard-working employees and your strong organizational skills, keen eye for detail, and eagerness to learn would be highly valued on our team. If this sounds like you, the Human Resources Specialist position within our Employee Relations Team would be the ideal opportunity for you!
Working for the City of Renton comes with an excellent benefits package, including:

• Deferred compensation with the City contributing 4% of the employee's salary.
• Medical, dental, vision and life insurance at affordable rates
• Paid leave for vacation, sick, eleven holidays and two "personal" holidays a year
• State of Washington Department of Retirement Systems Public Employee Retirement Systems (PERS) plan enrollment

ESSENTIAL FUNCTIONS:

• Staff the front desk reception area to include greeting and directing visitors and assisting employees.
• Accurately input and maintain data into complex electronic databases.
• Maintain electronic databases, as scheduled and on an ad-hoc basis/
• May maintain current information on the City's external website for HR&RM content. Create fillable PDF forms, upload, and organize documents on Sharepoint website.
• Conduct research as needed.
• Maintain confidentiality of personnel records and other sensitive information.
• Respond to a variety of internal and external inquiries about HR&RM matters in person and over the phone, refer inquiries to HR&RM staff or other City departments as needed.
• Assist department personnel with various clerical and routine administrative support duties; prepare emails; maintain files according to records retention schedule; schedule meetings and conferences; and arrange for meeting logistics.
• Collect and provide responsive records in response to Public Records Requests.
• File documents in LaserFiche and maintain electronic employee personnel files.
• Assure compliance with City policies and procedures, a variety of state and federal laws, and labor contracts.
• Contribute to an environment of teamwork and respect.
• Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.
• Remain current with relevant technological advancements as it relates to field.
• Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes.
• Maintain regular, reliable, and punctual attendance.
• Perform other duties as assigned.
• May be assigned to support City priorities during emergencies.

Employee Relations section:

• Assist with the coordination of the recruitment and selection process for regular positions, work in partnership with departmental hiring managers and Employee Relations Analysts. Assist with job fair and recruitment efforts, serving as a representative of the HR&RM Department at these events.
• Manage the year-round hiring and onboarding process for supplemental employees, to include high volume of seasonal hiring; process includes conducting new hire orientations, ensuring background, and driving record checks are ordered and completed, distributing appropriate hire notifications, monitoring hours worked, and processing payroll and personnel paperwork.
• Prepare and gather interview materials and assist Analysts with interview preparation.
• Order volunteer background checks and communicate results to appropriate staff.
• Perform employment verifications over the phone and in writing.
• Assist with monthly Entry Level Police Officer interview scheduling.
• Research NEOGOV file feed errors daily and escalate to the appropriate person for resolution when needed.
• Assist with annual updates in NEOGOV Insight and Onboard - uploading new salary data, updating forms in Onboard, etc.
• Maintain organizational charts. Process reporting structure changes in various software systems and update class specifications in internal storage and NEOGOV.

EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:

• Bachelor's degree in Human Resources, Business Administration or closely related field;
• Or 4 years of relevant education and experience.
• Successful passing of a required background check.

PHYSICAL DEMANDS:

• Move throughout City facilities and buildings.
• Operate a computer and other office equipment.
• Communicate with City employees and residents.
• Lift or move items weighing up to 25 pounds occasionally.

WORK ENVIRONMENT:

• Work is performed in an office environment.
• Noise level in the office is moderately quiet.
• Work evening and/or weekend hours as needed.
• Night meetings may be required.

Telework Program
The City of Renton supports workers performing in a hybrid capacity (partial telework/in-office) where job responsibilities can be performed remotely. This position may be eligible for a telework arrangement, up to 2 days remote, based on the operational needs of the City and specific Department. Regardless of job title or telework arrangement, City of Renton employees must reside in Washington State and within a reasonable distance to their worksite to respond to workplace reporting requirements.
View the complete job description at Detailed Class Spec - Insight (neogov.com)
Individuals needing accommodation in the application, testing, or interview process may contact KGilman@rentonwa.gov directly at least 2 days prior to the need.The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high quality services to the community. For more information about the City of Renton, please visit the following website: https://whyrenton.com/about-renton-washington/
The City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including candidates' names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the screening of applications. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. Please make sure to submit a complete, detailed, and updated job application.

Communication from the City of Renton:
We primarily communicate via e-mail during the application process. E-mails from rentonwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. We also communicate via text and encourage you to sign up for text alerts when completing your job application.
Recruitment Process:
The screening process will include a review of minimum qualifications and applicants selected for an interview will be invited via email to self-schedule a time through the Government Jobs account. At minimum, this position will be subject to a standard criminal background check and professional reference check.Employment Type: Regular Full-Time