Human Resources Specialist - D02

16/50672948/HRS/1.29.23-CW
Section 16 - Human Resources
About this position:
This position serves as the HR Specialist for the Department of Transportation and Development (DOTD) and reports directly to the HR District Unit Manager with functional supervision from the ADA of Business (Administrative Program Director 3). The incumbent of this position serves as the lead worker and liaison for the District 02 HR office. The incumbent of this position is required to possess broad knowledge of the LaGov HCM system and its reporting capabilities, Civil Service Rules and regulations, DOTD policies and procedures, as well as knowledge of federal and state employment laws. The incumbent of this position exercises independent judgement and discretion as well as effective oral and written communication skills. This position requires periodic statewide and/or overnight travel. Full position description listed under Examples of Work

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training
• Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
If using education from a foreign university to qualify for this position, applicants must attach a statement of educational equivalency from one of the evaluation services accepted by the Department of Civil Service. A list of the accepted evaluation services can be found on the NACES website.
For further information about this vacancy contact:
Charles Wood
District HR Unit Manager
225-379-1289
Charles.Wood@la.gov
"The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type."

Any college hours or degree must be from an accredited college or university.

Function of Work:
To perform specialized tasks in the maintenance of Human Resources functions.
Level of Work:
Advanced.
Supervision Received:
Direct from a Human Resources Supervisor, Human Resources Manager, or higher level administrative official.
Supervision Exercised:
May supervise one lower level Human Resources Analyst.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Human Resources Analyst C by the presence of serving as a technical specialist over assigned programs.
Differs from Human Resources Supervisor by the absence of direct supervision of two or more subordinates, one of which must be a professional Human Resources position.
Please refer to the approved DSCS Allocation Criteria Memorandum for specific allocation requirements.Function Statement:
This position serves as the HR Specialist for the Department of Transportation and Development (DOTD) and reports directly to the HR District Unit Manager with functional supervision from the ADA of Business (Administrative Program Director 3). The incumbent of this position serves as the lead worker and liaison for the District 02 HR office. The incumbent of this position is required to possess broad knowledge of the LaGov HCM system and its reporting capabilities, Civil Service Rules and regulations, DOTD policies and procedures, as well as knowledge of federal and state employment laws. The incumbent of this position exercises independent judgement and discretion as well as effective oral and written communication skills. This position requires periodic statewide and/or overnight travel.
While in official capacity, DOTD employees must comply with applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives.
District HR Lead Worker (55%)
Serves as the primary contact for District 02 HR Analysts for all HR matters and acts as a liaison between Headquarters HR and the District for the administration of HR programs. Acts as the lead worker and go-to expert responsible for ensuring the smooth operation of all HR functions. Implements and evaluates processes to create efficiencies; reviews personnel action entries to ensure the accuracy/data quality of data entered and supporting documentation; ensures compliance with established laws, rules, policies, and procedures; examines workflow and recommends the redistribution of workload. Acts as a strategic partner for specialized functions of HR, including but not limited to recruitment/onboarding, staffing, payroll/benefits, drug/alcohol testing, knowledge management, and retirement. Provides functional oversight of the District 02 HR office and offers support and professional development to District HR Analysts through formal and informal training/coaching. Keeps abreast of industry changes as well as policy/procedure changes, and transfers knowledge through best business practices, including the development and maintenance of Standardized Operating Procedures (SOP); completes continuing education as necessary; attends meetings, conferences, and workshops as required.
Runs reports from LaGov HCM to monitor entries, appointments, and produce a wide variety of complex statistical reports as requested by the District HR Unit Manager, HR Director, and/or District Administration. Runs payroll reports biweekly to audit payroll entries; researches and resolves errors identified to ensure accurate coding. Implements strategic plans to achieve set goals; monitors progress, results achieved, and makes recommendations for adjustments as necessary for continuous improvement. Makes recommendations on the development/revision of policies and procedures. Provides routine updates to HR District Unit Manager and ADA of Business. May assist in the selection process for District HR Analysts, and makes recommendations for hire, reallocation, and permanent status of District HR Analysts.
Policy/ Rule/Regulation Interpretation (20%)
Interprets Civil Service Rules and regulations, DOTD policies and procedures, as well as knowledge of federal and state employment laws for employees, management, and applicants. Provides regular and routine assistance for existing employment related policies and processes. Provides recommendations and guidance to District Administrators, ADA of Business, and HQ HR Management on non-routine matters and/or compliance issues.
LaGov HCM Entry/ Operations (20%)
Acts as the liaison and strategic partner assisting with daily HR operations. Collaborates to understand and address ongoing needs; ensures continuity of services during peak seasons and/or due to turnover. May process and implement a full range of personnel related actions to include the entry of appointments, reallocations, separations, transfers, etc. in the LaGov HCM system. All transactions must be in compliance with SCS Rules and Regulations, Federal and State Laws, and internal Department policies and practices. Enters information into the Louisiana Workforce Commission's website for all employees separating from the Department. Creates/maintains employee records as per Department Retention Schedule.
Miscellaneous (5%)
Assists on special projects as assigned. May be required to perform additional duties as necessary including, but not limited to, emergency and disaster support activities.Employment Type: Classified