Human Resources Specialist

Purpose:

This position is responsible for the completion of a variety of administrative tasks to support the daily operations of the Human Resources Department.

Category: Regular, Full-time; Non-exempt, Hourly

Reports to:Human Resources Director

Compensation: Starting at $20.46per hour (Dependent upon relevant education, experience, and preferred qualifications).

Major Duties & Responsibilities:

• Generates, updates, processes, and maintains official internal documentation and personnel records.
• Coordinates with internal departments to manage the recruitment, selection, and onboarding process as needed.
• Supports the planning, development, and execution of staff training and any on-site or virtual events.
• Acts as the first point of contact for HR and provides customer service to all staff, applicants, and outside vendors.
• Conducts onboarding and compliance training with staff.
• Acts as a backup for payroll processing.
• Attends and actively collaborates with others at all scheduled meetings and trainings.
• Builds and maintains a cooperative working relationship with others.
• Utilizes technical expertise to complete all assigned tasks with an emphasis on quality and timeliness.
• Works independently and collaboratively with others with minimal supervision.
• Ensures that work adheres to local, state, and federal governmental regulations, and other applicable rules and requirements.
• Uses virtual collaboration platforms to perform work as necessary (e.g. Zoom or Teams).
• Participates in individual and team meetings, huddles, trainings, and scheduled events.

Qualifications:

An equivalent combination of education and experience related to the position may be considered.

• A High School diploma or GED; some college or an Associate's degree with coursework in Business or Public Administration, Human Resources Management, or a closely related field is preferred.
• At least two (2) years of experience in recruitment and selection; three (3) years is preferred.
• At least two (2) years of experience in Human Resources administration; non-profit experience is preferred.
• SHRM-CP, PHR, or HRCI is preferred.

Additional Qualifications:

• Bilingual in English and Spanish is preferred.
• Must have reliable transportation.
• Must successfully obtain and maintain AZ Level 1 Fingerprint Clearance and Central Registry background clearance.

Knowledge, Skills, & Abilities:

• Knowledge of federal, state, and local employment laws and regulations.
• Knowledge of Human Resources management principles and practices.
• Skill in delivering staff presentations.
• Skill in using Microsoft Office suite and Adobe suite at a beginner to intermediate level.
• Skill in working with HRIS and related systems.
• Ability to appropriately use, protect, and preserve the confidentiality of information.
• Ability to create, maintain, and enter information in databases with accuracy.
• Ability to demonstrate a commitment to the vision, mission, and values of Pima Council on Aging and its family of non-profit companies.
• Ability to effectively communicate with, receive information from, and convey information to others.
• Ability to identify problems, evaluate alternatives, and implement effective solutions.
• Ability to manage time, organize work, set priorities, meet deadlines, and follow up on work assignments with minimal supervision.
• Ability to operate standard office equipment, such as fax machines, copiers, printers, and phone systems.
• Ability to professionally represent the organization and work harmoniously with diverse populations including staff, clients, and providers.

Schedule, Post of Duty, & Travel Requirements:

• 37.5 hours weekly, primarily Monday-Friday, 8:30 a.m. – 5:00 p.m.
• Varies depending on need.
• Some remote work may be available..
• Occasional travel is required between PCOA locations.

PCOA offers a comprehensive benefits package, including:

• Employees working at least thirty (30) hours per week are eligible for medical, (PPO and HDHP with or without an HSA) dental, and vision benefits. Employees working at least thirty-seven and a half (37.5) hours per week are eligible for additional voluntary life and AD&D, as well as long- and short-term disability benefits.
• Regular, full-time employees receive fourteen (14) paid holidays, twenty-one (21) days of vacation, and fifteen and a half (15.5) days of sick leave. Part-time employees receive a prorated amount of time off depending on the number of hours worked.
• A bilingual pay differential is available to employees in a bilingual-eligible position upon receiving an acceptable score on a fluency examination.
• Employees are immediately eligible to contribute and are vested in a 401K plan upon hire.
• An employee wellness and employee assistance program are available to support the health and wellness of all PCOA employees and members of their households.
• In-house training and professional development opportunities are available.

About Pima Council on Aging:

Pima Council on Aging’s mission is to promote dignity and respect for aging and to advocate for independence in the lives of Pima County’s older adults and their families. We are Pima County’s leading experts on aging well, advocacy, and unbiased information for older adults and their families. Founded in 1967, PCOA was among the first aging services organizations in the nation. We are passionate about improving the experience of aging in our community.

With more than five decades of service to Pima County’s communities, we have developed an unparalleled network of service partners and programs and older adults. This allows us to continually find new ways to serve our community through direct services and partnerships. We strive to be inclusive, innovative, and integrated into the fabric of our community. The agency budget of $17M, which includes Caregiver Training Institute and Pima Care at Home (members of the PCOA family of nonprofit agencies), is comprised of national, state, and local government contracts; grants, contributions, and gifts; program fees; and special event revenues.

Our Commitment to Equal Employment Opportunity:

At Pima Council on Aging, we don’t just accept differences – their importance is one of our key values. We are committed to building a team that serves the community by representing a variety of backgrounds, perspectives, skills, and abilities. As an equal opportunity employer, we support diversity, foster equity, and are committed to creating an inclusive and accessible environment for all.

Job Type: Full-time

Pay: From $20.46 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Please tell us why you are interested in this position and why you are the best person for the job?

Experience:

• Human Resources: 2 years (Required)

Ability to Relocate:

• Tucson, AZ 85710: Relocate before starting work (Required)

Work Location: Hybrid remote in Tucson, AZ 85710