Human Resources Operations And Communications Coordinator

About Us: The Museum of Science and Industry, Chicago is the largest and most interactive science museum in the Western Hemisphere. Chicago's Museum of Science and Industry (MSI) exposes guests of all ages to awe-inspiring exhibitions that spark curiosity and bring science to life. MSI's mission – to inspire the inventive genius in everyone – is realized through its world-class exhibitions and engaging guest experiences. The Museum of Science and Industry provides programs and experiences that deepen the engagement of students and teachers in science and science-related disciplines, with a vision to inspire and motivate our children to achieve their full potential in the fields of science, technology, engineering, and math.

We offer a creative, collaborative, and innovative environment for our employees. Our employees get great perks such as: benefits starting day one of your employment, free admission to MSI for family and friends, free admission to other museums, free parking in MSI's garage and more! If you are equally passionate about our vision and want to be surrounded by a team of dynamic, smart and innovative people, the Museum of Science and Industry is the right place for you!

The Job: The Human Resources Operations and Communications Coordinator plays a key role in supporting all aspects of HR functions, with a focus on implementing internal communications and engagement strategies that contribute to the overall employee experience. 

Responsibilities

HR Team Support

• Provide administrative support to the VP, Chief of People and Culture, and ensure full office management, appropriate scheduling, oversees and completes all tasks to ensure the office is effectively represented and is meeting the demands of the Museum.
• Coordinate committee meetings, scheduling, arrange for meeting locations, gather input and draft agenda, send confirmations, and ensure that minutes and meeting materials are received and distributed in a timely manner.
• Provide project management support for special initiatives and ongoing, recurring projects as assigned. Ensure project plan and timelines are developed, track progress, and review tasks to meet deadlines.
• Maintain HR department-wide calendar of special events and annual communications, and coordinate with other HR employees.
• Support with compliance across HR functions and ensure all required employee notices are current and posted.
• Responsible for organizing HR team events and planning meetings.
• Produce and maintain financial spreadsheets and manage purchase order process; prepare and process invoice and expense reports.
• Input employee data into ADP/HR systems and run reports when necessary, such as tracking attendance training.

Communications and Engagement

• Develop and maintain internal communication strategies and content in partnership with the Director of Organizational Development & Effectiveness (e.g., weekly internal newsletters, intranet, etc.).
• Collaborate on development and maintenance of internal communication strategies and content.
• Support in the planning of cultural events aligned with MSI’s engagement strategies and DEAI focus.
• Plan and execute all major employee events (e.g., town halls, employee anniversary luncheon, summer picnic, holiday party).

Talent Acquisition Support

• Coordinate new hire onboarding process, including tracking new hire attendance, scheduling presenters, and sending training reminders.
• Assist with scheduling interviews when needed.

Qualifications

• Bachelor’s degree preferred
• Three (3) years Human Resource experience; professional certification in HR a plus
• Strong organizational and follow-up skills
• Excellent written, oral, and interpersonal communication skills
• Able to prioritize and execute tasks in a high-pressure environment
• Strong customer service orientation
• Flexible and can adjust to new/changing priorities
• Experience working in a team-oriented, collaborative environment
• Ability to facilitate small group discussions
• Experience with HRIS systems a plus 
• This position must interact with all levels of employees, including senior management, and be able to make decisions to appropriately manager employees' expectations

Please note that The Museum of Science and Industry requires all employees to be vaccinated against COVID-19, following all applicable legal requirements and considerations.

The Museum of Science and Industry is an Equal Opportunity/Affirmative Action employer, which includes providing equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status.

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