Library Operations Associate - Library Resource Acquisition And Management

Library Operations Associate - Library Resource Acquisition and Management

Hiring Department: University Library

Location: Chicago, IL USA

Requisition ID: 1023197

Work Schedule: 8:30AM - 4:30PM

Posting Close Date: March 25, 2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

Reporting to the Acquisitions Librarian, the Library Operations Associate performs acquisitions and cataloging duties to provide access to information for various communities. The LOA supervises Acquisitions unit staff, interprets and applies policies and procedures, and coordinate priorities and workflows within the department.
Duties & Responsibilities:

• Perform acquisition functions:
• Interpret and apply policies and procedures and coordinate workflows within the acquisitions unit.
• Coordinate and manage print and electronic order processes and receipt of all shelf-ready and unprocessed materials.
• Process and approve invoices in the Library Management System (LMS)
• Resolve shipping and billing issues as needed.
• Compile statistical and narrative reports as needed.

• Supervise the Acquisitions unit staff:
• Hires, trains, supervises, evaluates, and mentors Library Specialists and Senior Library Specialists.
• Recommend and communicate changes in unit and departmental policies and procedures to staff.
• Coordinate department procedures and work assignments with other Library departments
• Advise staff regarding workstation and networking problems and work with Library Systems as needed.

• Perform cataloging of diverse resources:
• Make enhancements and corrections to bibliographic data and MARC Format for Holdings Data (MFHD) to reflect description, holdings, notes, appropriate electronic links, and other information in the Library Management System (LMS).
• Classify all types of materials using appropriate classification schemes (i.e. Library of Congress Classification Schedules, National Library of Medicine Classification Schedules, Illinois document classification schedule, etc.)
• Delete appropriate records and holdings from databases for missing and withdrawn materials.

• Perform other related duties and participate in special projects as assigned

Minimum Qualifications Required:

1. High school diploma or equivalent.

2. Any combination totaling four (4) years (48 months) from the following categories:

A. work experience in a library or equivalent setting.

B. college course work in any field as measured by the following conversion table:

• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)

3. A total of two (2) years (24 months) work experience in a library or equivalent setting performing progressively more responsible work consistent with the next lower level of this series.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation