Human Resources Coordinator (Days)

Statement Of Employment Philosophy

Being a part of Tanner Health System is more than a job, it is a promise we make to treat every patient with exceptional service every time they walk through our doors. Service excellence is the foundation of our organizational culture and the expectations we all set for each other, our patients, physicians and our community. All employees agree to abide by a set of service standards. These standards are the promise we make to provide the best care possible, and represent our beliefs, values and who we strive to become. We each commit to making Tanner Health System a great place for our employees to work, for patients to receive care and for physicians to practice medicine.

Functions

Area of Responsibilities

• Processes, verify, and maintain new hire information ensuring all necessary components and approvals has been received. Coordinates maintenance of all records assuring accuracy, protection of confidentiality, and compliance with standards.

• Responsible for maintenance of HR records including ADP, Hyland Onbase. Populates information into appropriate fields for personnel records maintenance. Processes bonus and referral payments, cell phone stipend, and car allowance. Generates reports for HR, other departments and administration. Assists with regulatory activities, i.e., The Joint Commission and state surveys, CAP surveys, etc. to include continual readiness preparation activities, chart review, and report generation activities.

• Records storage for all employees and contract personnel assuring accuracy, and protection of confidentiality. Organizes, processes, files and scans records to best meet the needs of the department, organization, The Joint Commission, state licensure, and other audits and reviews. Maintains filing system, (paper, electronic, archived) to include file preparation, filing, archiving, retrieval and destruction.

• Coordinate and process all employee offboarding information ensuring that timecards are documented appropriately, Paid Time Off is paid out, if applicable, and separation notice is mailed according to Tanner policies, federal, or state regulations.

• Develops and processes reports and presentations using appropriate computer applications. Ensures accurate data entry into ADP and other databases in a timely manner while maintaining integrity of employee information within HRIS system. Assists with coordination of special functions, recruitment activities, and employee activities.

• Provides backup assistance for front desk coverage and performs functions in a manner that furthers the goals of Tanner Service Standards. Greets and assist guest, i.e., applicants, staff, vendors, etc. courteously, promptly and professionally. Is knowledgeable of HR polices procedures and a resource for employees and guest.

• Follows all rules, regulations, and policies of the department and the organization.

Compliance Statement

Employee performs within the prescribed limits of Tanner Health System's Ethics and Compliance program. Is responsible to detect, observe, and report compliance variances to their immediate supervisor, the Compliance Officer, or the Hotline.

Required Knowledge & Skills

Education: High School Diploma plus 1 year vocational school

Experience: Three years of related experience. Requires working knowledge of specialized practices, equipment, and procedures.

Licenses and Certifications

NONE REQUIRED

Supervision

Exercises no supervision, work direction, or instruction of other employees or students.

Qualifications

• Prior experience in problem resolution position and/or customer service.

• Demonstrated proficiency with computer generated report development and processing for major functional areas. Proficient with computer applications, preferably Word, Excel and Power Point.

• Neat, pleasant demeanor, confident personality.

• Must be able to manage multiple priorities, simultaneously.

• Excellent written and verbal communication skills with good knowledge of English grammar and spelling. Good organizing skills. High level of accuracy.

• Exhibits good interpersonal skills and professional ethics.

• Good math aptitude (demonstrated through prior educational courses or experience).

• Must be able to function as a member of a team.

• Must possess a high level of professionalism and a strong commitment to employee service and ability to collaborate with all levels of management and staff.

• Experience with HRIS systems.

Definitions

The Human Resource Coordinator is responsible for providing day-to-day Human Resources support. The HR Coordinator provides excellent customer service, support, and serves as a resource internally and externally. The position performs a variety of functions: onboarding, offboarding, record maintenance of employee information in other systems (Hyland Onbase, BadgePass, S2, ADP, etc). Assists with coordination of special events and serves as a backup for the front desk. Ensures compliance with state, federal and regulatory agencies and confidentiality for areas of responsibility.

Position Responsibilities

Contact with Others: Requires frequent but limited contacts with many others to do job, or extensive contacts with a limited number of categories of people to apply procedures or treatment. Requires discretion and tact to interpret departmental procedures.

Effect of Error: Probable errors may be serious and involve losses such as improper costs, overpayment, waste of material, damage to equipment, and delay in processing work. Effect usually confined within the organization. Most of work not subject to direct verification or check. Regularly works with some confidential data such as account, salaries, patient medical records, which if disclosed might have adverse internal or external effects.

People Management Responsibilities

Supervisory Responsibility: Exercises no supervision, work direction, or instruction of other employees or students

Work Environment/Physical Effort

Mental Demands: Work involves a variety of problems in a general field, some of which are complex. Involves some independent judgment to decide what to do to assemble facts, determine variations from standard procedures, or plan other action to be taken to meet general objectives.

Working Conditions: Generally pleasant working conditions/normal office environment.

Working Conditions Aspects for Immunizations

Performs tasks involving contact with blood, blood-contaminated body fluids, other body fluids, or sharps (needles): No

Directly works with Patients less than 12 months of age: No

Physical Effort: Minor physical effort - Job requires person to stand and/or walk frequently. Lifts, carries, or uses lightweight (1 to 25 lbs.) materials or equipment less than half of the day. Works in reaching or strained position intermittently. Office or laboratory work requires close visual effort less than half of day. Office or Laboratory work with concentration on a monotonous, repetitious procedure or skill most of day, where speed and accuracy are essential.

Physical Aspects

Bending: Not required

Typing: Frequent = 34% - 66% of the time

Manual Dexterity - picking, pinching with fingers etc.: Occasional = 1% - 33% of the time

Feeling (Touch) - determining temperature, texture, by touching: Not required

Hearing: Frequent = 34% - 66% of the time

Reaching - above shoulder: Occasional = 1% - 33% of the time

Reaching - below shoulder: Occasional = 1% - 33% of the time

Visual: Frequent = 34% - 66% of the time

Color Vision: Not required

Speaking: Frequent = 34% - 66% of the time

Standing: Not required

Balancing: Not required

Walking: Not required

Crawling: Not required

Running - in response to an emergency: Not required

Lifting up to 25 lbs.: Occasional = 1% - 33% of the time

Lifting 25 to 60 lbs.: Not required

Lifting over 60 lbs.: Not required

Handling - seizing, holding, grasping: Occasional = 1% - 33% of the time

Carrying: Occasional = 1% - 33% of the time

Climbing: Not required

Kneeling: Not required

Squatting: Not required

Tasting: Not required

Smelling: Not required

Driving - Utility vehicles such as golf carts, Gators, ATV, riding lawnmowers, skid steer, aerial lift: Not required

Driving - Class C vehicles: Not required

Driving - CDL class vehicles: Not required

N95 Respirator usage (PPE): Not required

Hazmat suit usage (PPE): Not required

Pushing/Pulling - up to 25 lbs.: Occasional = 1% - 33% of the time

Pushing/Pulling - 25 to 60 lbs.: Not required

Pushing/Pulling - over 60 lbs. : Not required