Address
Form of workSalary : $39,992.26 Annually
Location : Florida 34475, FL
Job Type: Full-time
Job Number: 01036
Bureau: Administrative Services Bureau
Opening Date: 01/03/2024
Closing Date: 1/12/2024 5:00 PM Eastern
Description
Perform functions related to the processing of new employees with scheduling appointments for physical exams, polygraph exams, psychological exams, and interviews, etc. Assist in other clerical functions as necessary.
Examples of Duties
A. Assist with the daily Human Resources functions as required. These functions include
taking and processing applications for employment; as well as volunteer applicants,
fingerprinting all applicants; conducting background checks on all applicants; scheduling
appointments for physical exams, psychological exams, polygraph exams, maintaining personnel files; scheduling interviews and oral boards; administering minimum requirements tests such as typing, spelling, etc. maintaining EEOC information; and similar duties.
B. Assist in maintaining employee and volunteer personnel files as required.
C. Type letters and other correspondence as necessary.
E. Assist employees when questions arise relating to compilation of their time, insurance claims, Police Standards certification, Division of Retirement, job injuries, and so on.
F. Track, gather and submit required documentation to substantiate policy compliance for accreditation purposes.
G. Maintain employee timesheet files and consolidate files for year storage as per state law retention schedule.
H. Redact and copy personnel files in compliance with the Public Records laws when requested and/or subpoenaed.
I. Issue gate keys and maintain issuance log accordingly.
J. Prepare files of terminated employees for retention according to state retention laws and retrieve requested files from the storage warehouse when requested for copying, review, etc.
K. Operate Agency equipment to photograph and issue ID cards to employees, volunteers and affiliated groups.
L. Track transfer letters in response to in-agency position vacancy notices and schedule appointments for interviews accordingly.
M. Be alert for conditions or situations which inhibit efficient operation of the Agency or the
Human Resources Division, and make recommendations for solutions.
N. Perform any additional duties that may be required by the Sheriff or through necessity of situations.
Typical Qualifications
JOB PREREQUISITES:
High School Diploma or GED.
Type a minimum of 35 words per minute accurately.
Ability to follow instructions with minimal supervision.
Ability to handle confidential matters without compromising confidentiality.
Ability to work harmoniously with the public and Agency personnel.
Ability to perform general office skills well.
Ability to organize own work.
Proficiency in English grammar, spelling and punctuation.
Supplemental Information
WORKING CONDITIONS:
Normal office environment. A portion of time is spent in data entry at a computer screen. Normal daytime office hours, but may be required to work overtime when needed.
VETERANS' PREFERENCEPursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for career Service vacancies and are encouraged to apply. Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement.
The Marion County Sheriff's Office is an Equal Opportunity Employer. ADA requires the Sheriff's Office to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
The Marion County Sheriff's Office offers a highly competitive benefits package to all full-time employees and new incentives for Florida Certified Law Enforcement and Corrections Officers.
Employee Benefits are detailed in the Marion County Sheriff's Office Operations Directive 3030.50 EMPLOYEE BENEFITS - GENERAL
A. The following benefits are provided to all full-time employees. Some of the following are more fully described in the agency's operational directives.
1. Annual Leave: Employees receive two weeks annual leave per the first through the fourth year of employment. Increases are given after 4, 9, 14, and 19 years of service.
2. Holidays: The Agency recognizes nine holidays, which are identified each year by the Board of County Commissioners. Employees, depending on their assignments, receive either a day off or an extra day's pay for each holiday.
3. Overtime Compensation: Employees receive compensation for overtime. They may receive pay, compensatory time, administrative time, or flextime, depending on their position and at the discretion of their supervisor.
4. Medical Insurance: The Agency furnishes insurance through a group policy. The Agency pays a portion of the premium for the employee's medical insurance. The employee has the option, at their expense, to place their dependents on the same policy.
a. If a full-time law enforcement or corrections officer suffers an on-duty catastrophic injury, in accordance with and defined by F.S.112.19 and 440.02(37), and is otherwise qualified, the Agency will pay the entire medical insurance premium of the employee, the employee's spouse and each dependent child until the child reaches the age of majority or until the last day of the calendar year when the child reaches the age of 25 if still a dependent for support, or if the child is a full or part-time student still dependent for support. If the employee dies, the Agency will continue to pay the premium for the dependent children and for the spouse until the spouse remarries.
b. If a full-time law enforcement or corrections officer is killed in the line of duty on or after July 1, 1993, as a result of an act of violence inflicted by another person while the officer is engaged in the performance of law enforcement duties or as a result of an assault against the officer under riot conditions shall pay the entire premium of the political subdivision's health insurance plan for the employee's surviving spouse until remarried, and for each dependent child of the employee until the child reaches the age of majority or until the end of the calendar year in which the child reaches the age of 25. Note: In the line of duty death benefit, the Sheriff may continue to pay the premium of the spouse who has remarried and still has children who continue to qualify for the health insurance benefit.
(1) Benefits payable from another source will reduce these benefits paid by the
Agency. To commit a fraud in obtaining these benefits is a first-degree misdemeanor. A conviction, regardless of whether adjudication is withheld, will result in the employee forfeiting the right to receive the benefits and having to pay the Agency back for benefits paid due to the fraud.
c. In order for the officer or spouse and children to be eligible for benefits, the injury must have occurred while in fresh pursuit, responding to what is reasonably believed to be an emergency, or an unlawful act perpetrated by another.
d. An employee qualified for these benefits is not eligible for any other health insurance subsidy from the Agency.
e. F.S.S. 112.0801 provides that retirees and their eligible dependents shall be offered the same health and hospitalization insurance coverage as is offered to active employees. Retirees will receive a credit of $5.00 per month for each year worked, not to exceed $150.00 per month, or the cost of the insurance.
(1) Even though the State of Florida considers all service under the FRS, the Sheriff will only consider the years worked at the Marion County Sheriff's Office.
(2) The Sheriff's subsidy is a credit to the total cost of the insurance. This shall not exceed the total monthly cost, after subtracting the subsidy received from FRS.
a. The subsidy shall be given to the employee until the employee reaches the age of 65, and then the benefit will stop.
5. Worker's Compensation: Employees are covered by Worker's Compensation for on-duty injuries, per Worker's Compensation laws. (See Operations Directive 3035.00)
6. Life Insurance: The Agency pays the premium for one (1) time the employee's annual salary for life insurance, including $12,000 accidental death and dismemberment for all employees. The employee can purchase additional amounts, if they desire. (See Optional Benefits, paragraph 3030.55).
7. Additional Life Insurance: In addition to the regular life insurance in paragraph 6 above, the Sheriff also furnishes a $200,000 policy for on-the-job accidental death, and a $150,000.00 policy for on-the-job intentional death for all employees. In addition, the Federal Government furnishes a death benefit for officers killed in the line of duty.
8. Long Term Disability Insurance: The Agency furnishes long term disability insurance for each employee who is eligible to receive the benefit after a 4 month waiting period. Generally the employee will receive 67% of his/her salary up to $3,000.00/month if he/she becomes disabled. This benefit would be coordinated with all other income received by the employee.
9. Retirement: All full-time employees are covered by the Florida State Retirement System, with a portion of the contributions being paid by the Agency. Retirement contributions and benefits differ for high-hazard/ Special Risk employees (law enforcement and corrections officers).
a. Deferred Retirement Option Program (DROP) is offered by the Florida State
Retirement System. The employee retires, continues to work, with his/her benefits being invested by FRS up to sixty (60) months. At the conclusion of the program, the employeewill receive all amounts invested plus all earned interest.
10. Uniforms and Equipment: Uniforms are furnished to employees in positions that require the wearing of a uniform, including civilian positions. When appropriate to the position, leather and firearms are also furnished. A uniform cleaning allowance is also given to most uniformed employees.
11. Assigned Vehicles: The Agency furnishes vehicles for certain positions, to be used according to the vehicle use policies. Where vehicles are furnished, the Agency pays all business related operational costs, including fuel and lubricants, maintenance, and insurance. In lieu of a take home vehicle, Bailiffs and Corrections Officers receive $1,000.00 a year disparity pay.
12. Longevity Pay: Employees receive longevity pay based on a percentage of their base salary each anniversary date. The percentage paid increases at five and ten year continuous service increments. (See Operations Directive 3020.00)
13. Sick Leave: Full-time employees receive sick leave at the daily rate of .26302 hours or approximately eight hours per month. (See Operations Directive 3035.00).
14. Recruit School Tuition Reimbursement: The agency may provide tuition reimbursement to full-time employees who, in order to advance their careers within the Agency, enroll in and complete, in good standing, the law enforcement recruit school or the corrections recruit school. Recruit School Tuition Reimbursement will be contingent on acceptance to MCSO Patrol or Corrections respectively. All training request paperwork must be preapproved in order to be reimbursed by the agency. Expenses eligible for reimbursement are: initial tuition fees, recruit school uniforms, books, range ammunition, and fee to take the state certification examination. No reimbursement will be made until the employee has successfully passed the state certification examination. Should an employee fail to pass the state certification examination and be required to re-enter and ultimately complete the entire basic training program, the employee will be responsible for all costs associated with the reentry training. The decision to reimburse employees who are hired while attending recruit school shall be at the discretion of the agency.
15. The following benefits are given to employees meeting the requirements of each:
a. Incentive Pay for Law Enforcement and Corrections Officers. These officers are eligible for incentive pay up to $130 per month, depending on education and career development courses completed.
b. Educational Achievement Pay: Employees, other than law enforcement or
corrections officers, are eligible for Educational Achievement Pay, up to a maximum of $80 per month, depending on completion of college degree courses.
c. Specialist Pay: Employees with special skills or serving on certain special units are eligible to receive Specialist Pay in addition to their regular salary. Such employees include those assigned to the SWAT unit, Underwater Recovery Team, and certain other special units.
d. Field Training Officer Pay: Employees who act as Field Training Officers for new employees receive extra pay during the time they are actually assigned a trainee.
e. Special Details: Sworn law enforcement officers are eligible to participate in Special Details on their off-duty time. These are paid on an hourly basis.
16. Higher Educations Reimbursement Program
a. The Marion County Sheriff's Office provides financial assistance to those employees (civilian and sworn) seeking college credit as a means of improving their skills knowledge and abilities.
b. Employees may be reimbursed for up to two courses per term.
OPTIONAL BENEFITS
A. The following benefits are offered to full-time employees at ...
Location : Florida 34475, FL
Job Type: Full-time
Job Number: 01036
Bureau: Administrative Services Bureau
Opening Date: 01/03/2024
Closing Date: 1/12/2024 5:00 PM Eastern
Description
Perform functions related to the processing of new employees with scheduling appointments for physical exams, polygraph exams, psychological exams, and interviews, etc. Assist in other clerical functions as necessary.
Examples of Duties
A. Assist with the daily Human Resources functions as required. These functions include
taking and processing applications for employment; as well as volunteer applicants,
fingerprinting all applicants; conducting background checks on all applicants; scheduling
appointments for physical exams, psychological exams, polygraph exams, maintaining personnel files; scheduling interviews and oral boards; administering minimum requirements tests such as typing, spelling, etc. maintaining EEOC information; and similar duties.
B. Assist in maintaining employee and volunteer personnel files as required.
C. Type letters and other correspondence as necessary.
E. Assist employees when questions arise relating to compilation of their time, insurance claims, Police Standards certification, Division of Retirement, job injuries, and so on.
F. Track, gather and submit required documentation to substantiate policy compliance for accreditation purposes.
G. Maintain employee timesheet files and consolidate files for year storage as per state law retention schedule.
H. Redact and copy personnel files in compliance with the Public Records laws when requested and/or subpoenaed.
I. Issue gate keys and maintain issuance log accordingly.
J. Prepare files of terminated employees for retention according to state retention laws and retrieve requested files from the storage warehouse when requested for copying, review, etc.
K. Operate Agency equipment to photograph and issue ID cards to employees, volunteers and affiliated groups.
L. Track transfer letters in response to in-agency position vacancy notices and schedule appointments for interviews accordingly.
M. Be alert for conditions or situations which inhibit efficient operation of the Agency or the
Human Resources Division, and make recommendations for solutions.
N. Perform any additional duties that may be required by the Sheriff or through necessity of situations.
Typical Qualifications
JOB PREREQUISITES:
High School Diploma or GED.
Type a minimum of 35 words per minute accurately.
Ability to follow instructions with minimal supervision.
Ability to handle confidential matters without compromising confidentiality.
Ability to work harmoniously with the public and Agency personnel.
Ability to perform general office skills well.
Ability to organize own work.
Proficiency in English grammar, spelling and punctuation.
Supplemental Information
WORKING CONDITIONS:
Normal office environment. A portion of time is spent in data entry at a computer screen. Normal daytime office hours, but may be required to work overtime when needed.
VETERANS' PREFERENCEPursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for career Service vacancies and are encouraged to apply. Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement.
The Marion County Sheriff's Office is an Equal Opportunity Employer. ADA requires the Sheriff's Office to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
The Marion County Sheriff's Office offers a highly competitive benefits package to all full-time employees and new incentives for Florida Certified Law Enforcement and Corrections Officers.
Employee Benefits are detailed in the Marion County Sheriff's Office Operations Directive 3030.50 EMPLOYEE BENEFITS - GENERAL
A. The following benefits are provided to all full-time employees. Some of the following are more fully described in the agency's operational directives.
1. Annual Leave: Employees receive two weeks annual leave per the first through the fourth year of employment. Increases are given after 4, 9, 14, and 19 years of service.
2. Holidays: The Agency recognizes nine holidays, which are identified each year by the Board of County Commissioners. Employees, depending on their assignments, receive either a day off or an extra day's pay for each holiday.
3. Overtime Compensation: Employees receive compensation for overtime. They may receive pay, compensatory time, administrative time, or flextime, depending on their position and at the discretion of their supervisor.
4. Medical Insurance: The Agency furnishes insurance through a group policy. The Agency pays a portion of the premium for the employee's medical insurance. The employee has the option, at their expense, to place their dependents on the same policy.
a. If a full-time law enforcement or corrections officer suffers an on-duty catastrophic injury, in accordance with and defined by F.S.112.19 and 440.02(37), and is otherwise qualified, the Agency will pay the entire medical insurance premium of the employee, the employee's spouse and each dependent child until the child reaches the age of majority or until the last day of the calendar year when the child reaches the age of 25 if still a dependent for support, or if the child is a full or part-time student still dependent for support. If the employee dies, the Agency will continue to pay the premium for the dependent children and for the spouse until the spouse remarries.
b. If a full-time law enforcement or corrections officer is killed in the line of duty on or after July 1, 1993, as a result of an act of violence inflicted by another person while the officer is engaged in the performance of law enforcement duties or as a result of an assault against the officer under riot conditions shall pay the entire premium of the political subdivision's health insurance plan for the employee's surviving spouse until remarried, and for each dependent child of the employee until the child reaches the age of majority or until the end of the calendar year in which the child reaches the age of 25. Note: In the line of duty death benefit, the Sheriff may continue to pay the premium of the spouse who has remarried and still has children who continue to qualify for the health insurance benefit.
(1) Benefits payable from another source will reduce these benefits paid by the
Agency. To commit a fraud in obtaining these benefits is a first-degree misdemeanor. A conviction, regardless of whether adjudication is withheld, will result in the employee forfeiting the right to receive the benefits and having to pay the Agency back for benefits paid due to the fraud.
c. In order for the officer or spouse and children to be eligible for benefits, the injury must have occurred while in fresh pursuit, responding to what is reasonably believed to be an emergency, or an unlawful act perpetrated by another.
d. An employee qualified for these benefits is not eligible for any other health insurance subsidy from the Agency.
e. F.S.S. 112.0801 provides that retirees and their eligible dependents shall be offered the same health and hospitalization insurance coverage as is offered to active employees. Retirees will receive a credit of $5.00 per month for each year worked, not to exceed $150.00 per month, or the cost of the insurance.
(1) Even though the State of Florida considers all service under the FRS, the Sheriff will only consider the years worked at the Marion County Sheriff's Office.
(2) The Sheriff's subsidy is a credit to the total cost of the insurance. This shall not exceed the total monthly cost, after subtracting the subsidy received from FRS.
a. The subsidy shall be given to the employee until the employee reaches the age of 65, and then the benefit will stop.
5. Worker's Compensation: Employees are covered by Worker's Compensation for on-duty injuries, per Worker's Compensation laws. (See Operations Directive 3035.00)
6. Life Insurance: The Agency pays the premium for one (1) time the employee's annual salary for life insurance, including $12,000 accidental death and dismemberment for all employees. The employee can purchase additional amounts, if they desire. (See Optional Benefits, paragraph 3030.55).
7. Additional Life Insurance: In addition to the regular life insurance in paragraph 6 above, the Sheriff also furnishes a $200,000 policy for on-the-job accidental death, and a $150,000.00 policy for on-the-job intentional death for all employees. In addition, the Federal Government furnishes a death benefit for officers killed in the line of duty.
8. Long Term Disability Insurance: The Agency furnishes long term disability insurance for each employee who is eligible to receive the benefit after a 4 month waiting period. Generally the employee will receive 67% of his/her salary up to $3,000.00/month if he/she becomes disabled. This benefit would be coordinated with all other income received by the employee.
9. Retirement: All full-time employees are covered by the Florida State Retirement System, with a portion of the contributions being paid by the Agency. Retirement contributions and benefits differ for high-hazard/ Special Risk employees (law enforcement and corrections officers).
a. Deferred Retirement Option Program (DROP) is offered by the Florida State
Retirement System. The employee retires, continues to work, with his/her benefits being invested by FRS up to sixty (60) months. At the conclusion of the program, the employeewill receive all amounts invested plus all earned interest.
10. Uniforms and Equipment: Uniforms are furnished to employees in positions that require the wearing of a uniform, including civilian positions. When appropriate to the position, leather and firearms are also furnished. A uniform cleaning allowance is also given to most uniformed employees.
11. Assigned Vehicles: The Agency furnishes vehicles for certain positions, to be used according to the vehicle use policies. Where vehicles are furnished, the Agency pays all business related operational costs, including fuel and lubricants, maintenance, and insurance. In lieu of a take home vehicle, Bailiffs and Corrections Officers receive $1,000.00 a year disparity pay.
12. Longevity Pay: Employees receive longevity pay based on a percentage of their base salary each anniversary date. The percentage paid increases at five and ten year continuous service increments. (See Operations Directive 3020.00)
13. Sick Leave: Full-time employees receive sick leave at the daily rate of .26302 hours or approximately eight hours per month. (See Operations Directive 3035.00).
14. Recruit School Tuition Reimbursement: The agency may provide tuition reimbursement to full-time employees who, in order to advance their careers within the Agency, enroll in and complete, in good standing, the law enforcement recruit school or the corrections recruit school. Recruit School Tuition Reimbursement will be contingent on acceptance to MCSO Patrol or Corrections respectively. All training request paperwork must be preapproved in order to be reimbursed by the agency. Expenses eligible for reimbursement are: initial tuition fees, recruit school uniforms, books, range ammunition, and fee to take the state certification examination. No reimbursement will be made until the employee has successfully passed the state certification examination. Should an employee fail to pass the state certification examination and be required to re-enter and ultimately complete the entire basic training program, the employee will be responsible for all costs associated with the reentry training. The decision to reimburse employees who are hired while attending recruit school shall be at the discretion of the agency.
15. The following benefits are given to employees meeting the requirements of each:
a. Incentive Pay for Law Enforcement and Corrections Officers. These officers are eligible for incentive pay up to $130 per month, depending on education and career development courses completed.
b. Educational Achievement Pay: Employees, other than law enforcement or
corrections officers, are eligible for Educational Achievement Pay, up to a maximum of $80 per month, depending on completion of college degree courses.
c. Specialist Pay: Employees with special skills or serving on certain special units are eligible to receive Specialist Pay in addition to their regular salary. Such employees include those assigned to the SWAT unit, Underwater Recovery Team, and certain other special units.
d. Field Training Officer Pay: Employees who act as Field Training Officers for new employees receive extra pay during the time they are actually assigned a trainee.
e. Special Details: Sworn law enforcement officers are eligible to participate in Special Details on their off-duty time. These are paid on an hourly basis.
16. Higher Educations Reimbursement Program
a. The Marion County Sheriff's Office provides financial assistance to those employees (civilian and sworn) seeking college credit as a means of improving their skills knowledge and abilities.
b. Employees may be reimbursed for up to two courses per term.
OPTIONAL BENEFITS
A. The following benefits are offered to full-time employees at ...
