Human Resources Assistant

• Written Exam: January 10, 2024
• Oral Board Exam: Tentatively scheduled for January 15, 2024, or January 16, 2024

(These functions are representative and may not be present in all positions in the class. Management reserves the right to add, modify, change or rescind related duties and work assignments.)

1. Acts ethically at all times.Maintains confidentiality of Human Resources data and information.
2. Performs a variety of general and Human Resources related clerical and administrative duties.
3. Prepares and types a variety of materials such as correspondence, memoranda, job announcements, forms, employment lists, employment certifications/verifications, charts and statistics.
4. Provides basic information and assistance in person or by telephone to job applicants, City personnel and the public regarding a variety of personnel matters.
5. Provides written verification of past or present City employment and unemployment insurance claims
6. Assists in updating and maintaining various manual and computerized personnel records and files containing confidential information and materials.
7. Performs Human Resources front desk service and supportas needed.
8. May respond to routine survey requests from other agencies, employees and the public for salary and benefits information.
9. Assists with tracking performance evaluations and step increase dates and deadlines; processes paperwork for both.
10. Assists in collecting routine salary and benefits information from other agencies.
11. Assist professional staff in the preparation and/or revision of class specifications.
12. Assists in the recruitment process by placing advertisements, obtaining oral board raters, making arrangements for panel interviews, and provide information to applicants.
13. Performs data entry of employment applications into applicant tracking software (i.e., NeoGov, iFAS, Tyler Munis); prepares and mails correspondence to applicants regarding application, testing and interview results.
14. Provides staff support to professional and management staff.
15. Performs related duties as required.
16. Responsible for tracking and maintaining government programs (i.e. EDD, DOT, DMV Pull Notice, etc.).
17. Assists in on-boarding, hiring and entering part-time employees.
    Fingerprints new hires and volunteers.

A typical way to obtain the requisite qualifications to perform the duties of this class is as follows:

Education and/or Experience:
A minimum of two (2) years of college and two (2) years of full-time, paid clerical and administrative support experience in a Human Resources department. Experience and/or education in a related Human Resources field may be substituted on a year for year basis.
Knowledge of:

• Modern office practices, procedures and equipment including, but not limited to, personal computer and related software required (i.e. Microsoft Office, HRIS, ERPs).
• Human resources policies and procedures.
• City organization, operations, policies and objectives.
• Interpersonal skills, using tact, patience and courtesy.
• Telephone techniques and etiquette.
• General recording keeping practices.
• Correct English and math usage.
  Skill and/or Ability to:
• Understand and explain City policies and procedures pertaining to Human Resources.
• Understand and follow oral and written directions.
• Establish and maintain effective working relationships within HR Department, with other departments and employees.
• Maintain a variety of records and files.
• Effectively communicate both orally and in writing.
• Perform clerical duties such as filing, running reports, and typing.
• Type at 50 net words per minute from clear copy.
• Operate a variety of office equipment, including but not limited to, personal computer and related software.
  

Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. Positions in this class normally:

• Require vision (which may be corrected) to read small print.
• Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects.
• Perform work which is primarily sedentary.
• Is subject to inside environmental conditions.
• May be required to work at a computer terminal for prolonged periods.
• May be required to work evenings and/or weekends.

RECRUITMENT PROCESS
Applications will be screened and evaluated for relevant training and experience. Applications must be complete, and include any and all required documents. Only those applicants determined to be among the most qualified may be invited to participate in the selection process which will consist of the following sections:

• Supplemental Questionnaire, no weight
• Written exam, weighted 50%
• Oral exam, weighted at 50%

The Human Resources Department reserves the right to adjust, modify, delete and/or change the above exam types and/or weights.
Only the most qualified candidates are invited to the selection interview.
Supplemental questionnaires are used to evaluate applicant's indicated abilities with the ideal candidate profile. Applicants must achieve a cut-off score of 70% or above on the written, performance and oral examination to be placed on the eligibility list. Passing the written, performance and oral examination does not guarantee an invitation to the selection interview. The Human Resources Department reserves the right to invite those amongst the highest scoring to the next phase of the recruitment.
Revisions to a testing component during a recruitment process can be made at the discretion of the Human Resources Department. Applicants will be notified by email if a revision is made. An eligibility list will be established in accordance with the City's Personnel Rules, Rule VI, Employment List Procedures.
OTHER INFORMATION
The City of Carson is an Equal Opportunity Employer. Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call Human Resources for assistance at (310) 952-1736.
APPOINTMENT
Any offer of employment, or acceptance of an employment offer, is contingent upon passing live scan, background check and other tests. All new employees are required to take a loyalty oath.
The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained herein may be modified or revoked without notice. All statements made on the job application are subject to investigation and/or verification. Inaccurate and/or false statements will be cause for disqualification, removal from the eligibility list or discharge from employment.
IMPORTANT NOTICE: THIS POSITION IS OPEN, INTERNAL AND PROMOTIONAL.
CURRENT CITY OF CARSON EMPLOYEES
Please do not use your City of Carson email address as part of this application. You must indicate a personal email address in order to receive communications and/or notices from Human Resources throughout the recruitment process.

Employment Type: FULL-TIME