Human Resources Assistant

Magellan Aerospace is a global, integrated aerospace company that provides complex assemblies and systems solutions to aircraft and engine manufacturers, and defense and space agencies worldwide. At Magellan we have over 80 years of collective knowledge and experience in the aerospace industry, and believe one truth: People create value.

Employees are our greatest resource in working towards a successful future, and together we build professional relationships that thrive. We know that personal development is fundamental to the success of every individual and invest in our employees.

When you are part of Magellan, you are part of the team!

Position Summary:

Magellan Aerospace, Middletown has an exciting opportunity for a Human Resources Assistant, who provides support to the Human Resources Department by performing a variety of operational tasks in the areas of training, compliance, recruiting, engagement and other Human Resources functions for the division. Serves as the division’s receptionist.

Essential Responsibilities:

• Maintains employee training files and recurrent training records; schedules necessary trainings and/or testing
• Maintains proper records of employee attendance and leaves; administers attendance policy per the CBA
• Schedules yearly shoe truck, vision testing, hearing testing, biometric screenings, vaccination clinics, etc.
• Maintains plant TV’s with employee communications both divisional and corporate
• Assists in event planning and employee engagement activities (appreciation awards, holiday parties, luncheons)
• Administers the service awards/milestone program
• Maintains postings for plant area such as compliance postings, job bid postings, divisional and corporate postings
• Assists with scheduling interviews, applicant flow logs, on-boarding and other recruitment activities
• Schedules and conducts new hire orientations and maintains up to date information for orientations
• Maintains office forms; processes NPP’s, PO’s and invoices for HR related items.
• Maintains HR department records, employee personnel data in personnel files and the HRIS.
• Assists department(s) staff with special projects as necessary, or as assigned.
• Contributes to the implementation of HR initiatives and goals
• Provides administrative assistance to EHS supervisor for presentations, meetings, training logs, roundtable meetings
• Performs various office tasks such as typing memos, mailing correspondence, scanning documents, and filing
• Serves as Receptionist: greets and screens visitors; process ID badges; receives, processes and distributes mail; receives payments from retirees and forwards to finance; retrieves and disseminates messages from call-off line; updates phone listings; arranges travel and accommodations and prepares expense reports; ensures reception and meeting areas are presentable, with all necessary materials (forms, pens, brochures, etc.); and provides high level of customer service to external and internal customers
• Other duties as assigned

Position Requirements:

• High School diploma (GED) required. Two years or more related experience and/or training
• Knowledge of labor laws
• Time management skills to prioritize and complete a wide variety of tasks throughout the day
• Organizational skills to keep accurate records and find important information quickly
• Strong problem-solving abilities and attention to detail
• Written and oral communication skills
• Microsoft Word, Excel, PowerPoint, Publisher and Outlook
• SAP, UKG, Smart-sheets is a plus
• Good understanding of industry safety standards
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee is occasionally required to stand, walk, and talk or hear. Specific vision abilities required by this job include close vision.

Why Magellan?

• Competitive salary
• Attractive benefits package
• Generous 401k Pension Plan
• Positive work-life balance
• Excellent career progression opportunities
• Commitment to professional growth
• Employee Assistance Program
• Fully paid Tuition Assistance Program (where applicable)
• Free parking

Confidentiality

Magellan Aerospace respects the privacy and confidentiality of personal information provided by candidates and shall not disclose to any external parties unless legislated.

Magellan Aerospace is committed to an inclusive working environment and equal opportunities for all. We welcome all applications without regard to social and cultural background, age, gender, disability, sexual orientation, national origin or religious belief, status as a protected veteran, or any other characteristic protected by applicable federal, state, or local law)

Job Type: Full-time

Schedule:

• Day shift
• Monday to Friday

Work Location: In person