Human Resources Assistant

Salary: $29.56 - $41.39 Hourly
Location : City Hall Soldotna
Job Type: Regular full-time
Job Number: 202400054
Department:Human Resources
Opening Date: 03/06/2024
Closing Date: Continuous
Summary
The City of Soldotna is recruiting for a regular full-time HR Assistant.
This position is open until filled with a first review of applicants on 3/24/2024.
Under the general supervision of the Human Resources Manager, this position provides a full range of administrative support, often of a confidential nature, related to recruitment and onboarding, employee retention, performance management, wellness program, employee compensation and benefits, and other general functions of the Human Resources Department.
Click here for more information on working with the City of Soldotna
Detailed Work Activities

• Assists with confidential personnel information as it pertains to compensation, benefits, and Human Resources.
• Assists the HR Manager in many human resource functions; including but not limited to FMLA, recruitment, employee onboarding, tracking performance evaluations, job description revisions, required reporting, salary & benefits surveys, and wellness programs.
• Assists in tracking annual training and managing training platform.
• May act as HR representative on various committees.
• Provides information to employees regarding benefits, personnel policies, and general procedures related to HR functions.
• Assists in maintaining compliance with operating procedures, City ordinances, State and Federal laws, and union agreements.
• Assists with creating and maintaining employee personnel files.
• Updates the City's website for HR related content; including job postings, staff directory, benefit information, employee forms, etc.
• Performs research and gathers information for various HR related functions or for special projects as assigned by the HR Manager.
• Composing, editing and proofreading documents and correspondence some of which may be of a confidential manner.
• Performing other related work as assigned.

Desired Knowledge, Skills and Abilities

• Basic knowledge of human resource programs, procedures, rules and regulations.
• Exhibits good judgment and professional integrity.
• Proficiency with Microsoft Office programs, including Excel, and Word.
• Familiarity with or ability to learn document construction techniques, desktop publishing, and basic graphic design.
• Knowledge of general office practices and procedures, filing, and use of office equipment.
• Capable of managing multiple assignments or projects simultaneously, perform tasks with minimal supervision, and complete duties with inflexible deadlines.
• Ability to understand and carry out oral and written instructions and to communicate effectively both orally and in writing.
• Exhibit strong interpersonal skills and ability to maintain good working relationships.
• Must maintain confidentiality as a general business practice.

Qualifications
High school diploma or equivalent is required. A minimum of four years of administrative and/or office experience, of which two years of experience and/or training in Human Resources is preferred. Any combination of experience and education in Human Resources and administrative assistant field providing the applicant with the knowledge, skills, and ability required to perform the essential functions of the position may be considered.
Must have a valid drivers license. Must have and maintain a good driving record.
WORK ENVIRONMENT Work is performed in an office setting, adequately heated, lighted, and ventilated.
PHYSICAL DEMANDSWhile performing the duties of this job, the employee is frequently required to use hands and fingers dexterously to operate office equipment including telephones, photocopiers, computers, and keyboards; communicate orally in person and on the telephone; sit for extended periods of time; and stand, walk, stoop, crouch and reach with hands and arms. The employee must be able to lift and/or move up to 30 pounds. Specific vision requirements include close, distance and peripheral vision, the ability to adjust focus, and the ability to judge distances and spatial relationships. The employee must be able to hear and to talk and to communicate verbally in-person as well as on a telephone.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The City of Soldotna is an equal opportunity employer. Employment is based on qualifications free of personal and political considerations, with equal opportunity for all with no discrimination on the basis of race, color, religion, sex, national origin, age, disability, marital status, changes in marital status, pregnancy, parenthood, genetic information or any other basis prohibited by law.
City of Soldotna offers a complete benefit package to regular full-time employees including: health and life insurance, retirement, holidays, personal leave, and deferred compensation plan. Benefits may vary by position or may be pro-rated for other than full-time work. All benefits are subject to change by the City.
To learn more details, visit our benefits page.
Retirement Benefits

• Membership in the Public Employees Retirement System (PERS), a defined benefit or defined contributions plan based upon employee eligibility upon hire. Regular full-time employees participate in PERS in lieu of Social Security.
• Option to enroll in a Deferred Compansation plan

Insurance Benefits

• Health Insurance coverage 31days after hire
• Employee and dependant care available
• The City covers 90% of premium costs for employee coverage and 80% of the premium for family coverage.
• The City offers deductible reimbursment assistance through an HRA.
• Employee Assistance Program
• Employer paid basic life coverage for regular full-time employees with supplemental coverage available for employees
• Option to purchase supplemental insurance with Aflac

Paid Leave & Other Benefits

• Personal leave accrual rate starting at 15hrs per month with an accural rate increase based on longevity
• Twelve paid holidays each year
• Free or discounted accress to many Parks & Recreation amenities
• Wellness reimburment program
• Education benefits

Step Increases

• Regular employees serve a six month probationary period (police officers serve one year). After completing six month probationary period (or six months service for police officers) with a favorable evaluation, regular employees will be eligible for a step increase. Step increases are given annually thereafter based on a favorable evaluation.