Address
Form of work
SalaryPurpose of Your Job Position
The primary purpose of your job position is to assist in the day-to-day personnel functions of the facility in accordance with current acceptable time and attendance software and policies relating to the long- term care operation, and as may be directed by the Administration.
Delegation of Authority
As Personnel Director, you are delegated the administrative authority, responsibility, and accountabil- ity necessary for carrying out your assigned duties.
Job Functions
Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work
is similar, related, or is an essential function of the position.
Duties and Responsibilities
Administrative Functions
- Assist in implementing the day-to-day functions of the personnel department. Implement written policies and procedures that govern the personnel functions of the facility.
- Handle Accounts Payable, and any other specified duties as outlined in facility policies and proce- dures and directed by the
- Make written and oral reports/recommendations concerning personnel
- Perform functions of computer/data processor as
- Ensure all employee paperwork is properly completed and
- Preparing payroll, time sheets, time clock monitoring and maintenance , as directed.
- Maintain payroll to include maintenance of employee records, processing time cards, distributing paychecks, computation of federal and state payroll taxes, miscellaneous deductions, etc., as di-
- Assist in the implementation of changes in our personnel systems as necessary or
- Perform secretarial functions as necessary or
Personnel Functions
- Accept and process all applications for employment, following outlined
- Conduct all registry and background checks on all
- Schedule and direct orientation program for all new
- Ensure that all required employee paperwork is collected, completed, and maintained
- Issue employee name badges, and clocking
- Complete all payroll functions as
- Process and maintain all payroll related paperwork (vacation requests, wage increases, employment terminations, leave requests, garnishments, disbursements, etc. . .)
- Distribute
- Monitor employee license expirations, tb expirations, re-check dates for criminal background checks, , and ensure that up-to-date records are maintained.
- Report non-compliant employees to Department heads and Administrator to be removed from sched- ules, and otherwise enforce all payroll/employee records-related
Staff Development Functions
- Attend and participate in workshops, seminars, etc. as directed, to keep abreast of current changes in the long-term care field as
- Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the
- Attend and participate in annual OSHA and CDC in-service training programs for hazard communica- tion, TB management, and blood borne pathogens standard, as well as all other mandatory in-
Safety and Sanitation Functions
- Follow established safety regulations, to include fire protection/prevention, smoking regulations, in- fection control, etc.
- Follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work-related injuries and
Equipment and Supply Functions
- Ensure that an adequate supply of personnel and office supplies and equipment are on hand to meet the day-to-day operational needs of the
- Report equipment and office supply
- Request repairs for office equipment as
Patients’ Rights Responsibilities
- Maintain confidentiality of all patient
- Follow facility’s established patient rights and privacy
- Ensure that the patient’s rights and employee rights to fair and equitable treatment, self- determination, individuality, privacy, property and civil rights, are well established and maintained at all
Working Conditions
- Works in office areas as well as throughout the facility, moving intermittently during working
- Is subject to frequent interruptions under all conditions/circumstances, involving patients, family members, personnel, visitors, government agencies/personnel,
- Is subject to hostile and emotionally upset patients, family members, personnel, and
- Works beyond normal working hours, on weekends and holidays, and call-back situations (severe weather, evacuation, post-disaster, etc.) when necessary.
- Attends and participates in continuing education
- Is subject to injury from falls, burns from equipment, odors, , throughout the work day, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
- Is subject to exposure to infectious waste, diseases, conditions, , including TB, Covid variants,AIDS and Hepatitis B viruses, and hazardous chemicals.
- Communicates with the medical staff, nursing personnel, and other department
Educational Requirements
- Must possess, as a minimum, a High School Diploma, or E.D.
Experience
- On-the-job training provided. Experience in health care Human Resources and payroll preferred but not required.
Specific Requirements
- Must be able to read, write, speak, and understand the English
- Must possess the ability to make independent decisions when circumstances warrant such
- Must possess the ability to deal patiently, tactfully, with a cheerful disposition and enthusiasm with personnel, patients, family members, visitors, government agencies/personnel and the general public based on whatever maturity level at which they are currently functioning.
- Must possess the ability to work harmoniously with other
- Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, ob- jectives, policies and procedures, etc., that are necessary for providing quality care and maintaining a sound operation, and as directed by the corporate office.
- Must be knowledgeable of computer systems, system applications, and other office
- Must be able to communicate policies, procedures, regulations, reports, etc., to personnel, patients, family members, visitors, and government agencies/personnel.
- Must not pose a direct threat to the health or safety of other individuals in the
- Must be willing to follow all company, state and regulatory policies related to Infection Control and Vaccination requirements.
Physical and Sensory Requirements
(With or Without the Aid of Mechanical Devices)
- Must be able to move intermittently throughout the work
- Must be able to speak and write the English language in an understandable
- Must be able to cope with the mental and emotional stress of the position due to relating and working with ill, disabled, elderly, emotionally upset, and at times hostile
- Must possess sight/hearing senses or use prosthetics that will enable these senses to function ade- quately so that the requirements of this position can be fully met.
- Must function independently, have flexibility, personal integrity, and the ability to work effectively with patients, personnel, and support agencies.
- Must meet the general health requirements set forth by the policies of this
- Must be able to push, pull, move, and/or lift a reasonable weight to a reasonable height and
- Must be able to assist in the evacuation of patients during emergency situations if
Job Position Analysis Information
NO Tasks assigned to this position do not typically involve potential and/or direct exposure to blood, body fluids, infectious diseases, air contaminants, and hazardous chemicals
YES Functions Require Repetitive Motion
YES Minimal weight Lifting requirements Apply
YES Functions Require Prolonged Sitting, Standing, Bending
