Human Resource Specialist

Human Resources

Administrative Functions

1. Assist in planning, developing, organizing, implementing, and evaluating, personnel policy manuals, job descriptions, performance evaluations, etc.
2. Prepare, recommend, and maintain records and procedures for controlling personnel transactions and reporting personnel data.
3. Maintain job applications for personnel eligible to work in the facility. Includes job applications, resumes, reference checks etc., of those persons meeting the eligibility requirements for the position in which they applied.
4. Review all requests from department managers for new or replacement personnel, fill requests as approved, and assist in arranging interviews, appointments, etc.
5. Check applications and references of prospective employees and arrange for interviews with department managers as required or requested.
6. Assure that the facility is in compliance with current applicable federal and state employment regulations regarding wages, overtime, work hours, workman's/unemployment compensation, etc.
7. Ensure hiring/discharge procedures are in compliance with established policies and procedures.
8. Orient new personnel to facility and explain personnel policies, procedures, payroll procedures, safety/smoking regulations, grievance procedures, etc., as established in our operational policies and procedures.
9. Perform administrative requirements such as completing necessary forms, reports, etc., and submitting them to the appropriate manager as required.
10. Assist in determining departmental staffing, as needed.
11. Make recommendations to the Director of Business Operations concerning wage and salary adjustments, hiring, terminations, transfers, etc.
12. Maintain CONFIDENTIALITY of all pertinent personnel information in accordance with the Privacy Act, as well as our established personnel policies governing the release of information.
13. Consult with Director of Business Operations concerning the staffing of all departments, eliminating/correcting problem areas, and improvement of services.
14. Maintain an adequate personnel filing system that meets the needs of the facility and complies with current employment practices.
15. Assist in developing personnel policies. Review at least annually and make recommendations to the Director of Business Operations.
16. Assist in maintaining administrative policy and procedure manual.
17. Interpret department policies and procedures to personnel, residents, visitors, etc., as necessary or required.
18. Represent the facility at and participate in meetings as directed by the Director of Business Operations.
19. Provide public information (i.e., verification of employment, wages, etc.) in accordance with current laws, regulations, and guidelines governing such matters.
20. Maintain a listing of HBV vaccinations/denials.
21. Keep department managers informed of changes in personnel matters.
22. Maintain Affirmative Action Plans/Programs as necessary or required.
23. Assure that appropriate documentation concerning the employee's right to work in this country is verified in accordance with current laws, regulations, and guidelines concerning such matters and that appropriate documentation of such review is filed in the employee's personnel record within the specified time frame.
24. Other related duties that may become necessary/appropriate to assure that our facility is in compliance with current laws, regulations, and guidelines concerning the operation of our facility.
25. Serve on various committees as directed by Director of Business Operations.
26. Maintains all records related to company benefit plans and compliance with applicable laws.
27. Advises employees regarding benefit issues, eligibility for insurance, hospitalization, and coverage.
28. Processes status changes.
29. Ensures that all wages noted on new status forms are accurate and within parameters set.
30. Maintains vendor contact to investigate discrepancies and provide information in non-routine situations.
31. Processes leave of absence approvals and rejections.
32. Administers compliance with Family and Medical Leave Act in accordance with applicable state and federal laws and regulations.
33. Responds to notifications from state agencies regarding unemployment claims, monitors claims and assists the facility with appeals.
34. Other related duties and responsibilities that may become necessary or appropriate.
35. Posts and alerts appropriate staff to all in-services and other staff meetings.
36. Facilitates in-service schedule, set up of equipment on day of in-service.
37. Maintains nametag system.
38. Maintains Good Shepherd Services Core Values.
39. Facilitates the organization idea program within the program.

Personnel Functions

1. In conjunction with department managers, hire personnel in accordance with established hiring practices.
2. In conjunction with the Director of Nursing, arrange for pre-employment tests, physicals, X-rays, HBV vaccinations, etc., as outlined in our personnel policy manual.
3. Escort new personnel to assigned department manager for instruction/training as required.
4. Conduct exit interviews, copy exit interview to supervisor and records data in the personnel records.
5. Maintain a good employee relations program that serves the best interests of the facility and community alike.
6. Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
7. Assure that the facility has qualified personnel available to provide the best service for resident comfort and convenience.
8. Assure that grievance procedures are implemented, maintained, and followed in accordance with our established policies. Review complaints and make oral/written reports to the Executive Director.
9. Assist in the recruitment, selection, and training of competent personnel.
10. Maintain personnel forms and direct the maintenance of all personnel records for all departments.
11. Process all newly hired personnel and all change of status data.
12. Monitor unemployment claims and assist the facility with appeals.
13. In conjunction with the Director of Business Operations, monitor Worker's Compensation claims and coordinate work between employee and the insurance carrier.
14. Assure that nurse aid data is verified or submitted to the Nurse Aide Registry on a timely basis.
15. Assist with termination of employment of personnel when necessary, documenting and coordinating such actions with the Department Manager and Director of Business Operations.

EDUCTIONAL REQUIREMENTS

1. Must possess, as a minimum, an associate degree or equivalent. Professional Human Resource (PHR) certification preferred.

EXPERIENCE

1. Must possess a working knowledge of the laws, regulations, and guidelines concerning personnel administration in the long-term care facility.