Hr/Payroll Coordinator

Job Summary:  The Human Resource Coordinator aids with and facilitates the human resource processes at all business locations. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.  This position is responsible for assisting in the operation of department. An individual in this position will be expected to perform additional job-related responsibilities and duties throughout the facility as assigned and or as necessary.

Essential Functions:  An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation. 

• Write and send offer letters to new hires.
• Process all onboarding activities (i.e. drug testing, background screening).
• Review all Drug Screen and Background results with the HRM or HRD
• Enter tickets for IT set up.
• Maintain and execute all new hire processes through start date according to the New Hire Checklist and serve as the main point of contact for candidates through the Onboarding process.
• Enter new hires and process all Onboarding for regions in UKG.
• Send template emails to candidates along the way
• Send Benefits Enrollment Emails to candidate/new hire
• Follow up on each enrollment through completion
• Coordinate I-9 processing for each LBC including documentation through the Equifax system.
• Compile and compose final timecard reporting and submit to payroll; along with submission to the payroll specialist of any SPIF’s, bonus and commission payments.
• Set-Up/Assign/Coordinate all Compliance Training through the online portal and follow up on each assignment through completion.
• Performs customer service functions by answering employee requests and questions.
• Inform HRM or HRD of any type of investigations, employee relations, hires, terminations, etc., items that come up.
• Assists with the preparation of the performance review process.

• Maintain and execute all termination processes according to the Termination Checklist.

• Prepare reports as needed.
• Track and maintain People Metrics (onboarding, termination, etc.) data for metrics.
• Participate and execute special projects on the HR Team as needed,
• Assists or prepares correspondence as requested; makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Performs other related duties as assigned.
• Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process. – move this to the TA Specialist

Knowledge & Skills required:    

• High School Diploma or equivalent required.  Associate degree, HR Certification preferred.
• At least two years related Human Resources experience required.

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Physical Activities:   While performing the duties of this job, the employee is regularly required to sit, stand, talk, and hear.  The employee frequently is required to walk, move up and down stairs, use hands and arms to handle, feel and reach, push, pull bend and twist.  Read information, often in small print.  Enter and locate information on a computer system or communication device.  Write documents, reports etc. using a writing instrument (e.g., pencil, pen) or computer. Operate a variety of automated office machines including calculator, copier, computer, telephone, fax machine etc.

Working Conditions:  The position is remote, but requires occasional presence at an office location with moderate to low noise levels and is typically sedentary.  Daily use of a computer and phone system is necessary as well as interaction with staff, candidates, and vendors. Work indoors for extended periods of time. Candidates are required to live in the Phoenix, Arizona metropolitan area and travel to multiple locations throughout the valley is expected.

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