Hr Systems And Reporting Specialist

The HR Systems & Reporting Specialist is responsible for maintaining the accuracy and integrity of our HR systems, managing records, and generating insightful reports to support data-driven decision-making within the organization.
Main Duties and Responsibilities Include:

• Administer and maintain our HR Information Systems (HRIS) to include ADP, Cornerstone, Blue Ocean Brain, AwardCo, eVerify, HireRight, etc. to ensure data accuracy, security, and functionality.
• Accurately input and update employee information, ensuring the integrity of the HR database.
• Maintain and coordinate physical and electronic HR records, ensuring compliance with relevant laws and regulations across all businesses.
• Generate and analyze HR-related reports to provide insights into key HR metrics, trends, and patterns. Prepare and distribute regular and ad-hoc reports to HR and other departments as needed.
• Run reports, coordinate, and validate data with HR leads on data for employee engagement survey.
• Produces EEO, VETS and ACA reporting as needed for audit purposes.
• Administers open enrollment and annual updates to HR systems in coordination with benefits team.
• Coordinate TOTE Central HR communication in partnership with Human Resources Director and Business Unit HR teams.
• Coordinate with recruiting specialist to perform data entry of all new hires and coordinate across IT, Payroll and Finance teams to ensure on-time and accurate payments.
• Manage referral bonus programs and coordinates payment with finance teams.
• Review bi-weekly payroll.
• Run data feeds and automatic reporting interfaces between HR and Information Technology teams.
• Conduct routine data audits to identify and rectify discrepancies or inconsistencies in HR data.
• Continuously assess and enhance HR processes to streamline data management, reporting, and records maintenance.
• Ensure data privacy and security compliance, including but not limited to data security, HIPAA, and other relevant regulations.
• Provide training and support to HR, managers, and employees on the effective use of HR tools and systems.
• Coordinate completion of verifications of employments not handled via HRIS systems.
• Collaborate with HRIS vendors and IT teams to troubleshoot and resolve system issues and implement upgrades.

The ideal candidate will have:

• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience), preferred.
• Certification: PHR preferred.
• Experience in HR systems, reporting or similar support role.
• Familiarity with HRIS systems, tools, and processes.
• Strong interpersonal and professional verbal and written communication skills.
• Ability to analyze and interpret data to identify trends, patterns, and insights that inform strategic decisions.
• High level of discretion and confidentiality.
• Attention to detail.
• Excellent organization and time-management abilities.
• Ability to work independently and collaboratively across multiple levels in the organization.
• Passion for results and ability to work in a fast-paced environment.
• Ability to understand, interpret and assess relevant labor laws and regulations for legal compliance.
• Familiarity with Payroll and timekeeping systems.
• Computer literate, with the ability to utilize standard software applications and be proficient in Windows and MS Office Suite (Outlook, Word, PowerPoint and Excel).

Why TOTE?
The TOTE Group are industry leaders in full ship services and technical solutions with maritime operations and terminal services. Our purpose is to deliver reliable and outstanding service to our customers and to the communities we serve.
TOTE Group is committed to being reliable, resourceful, and adaptable in all that we do. TOTE Group knows extraordinary companies are built by great people who embody our company's values and vision.
Explore the possibilities with TOTE Group
The salary range is $52,900 - $92,600. Hiring range will be determined by actual location. Pay will be based on several factors including the individuals' education, work experience, work location and specific job duties.
As part of the team, full-time employees will receive a comprehensive benefits package, which includes health, dental, vision, life insurance, short term disability, long term disability, employee assistance program, 401(k) with company match and discretionary funding, tuition reimbursement, supplemental parental leave, jury duty, and bereavement leave. Full-time employees will receive a minimum of 10 days' vacation, 10 days sick, 10 days' paid holiday and one floating holiday every 12 months. In addition, we offer an annual discretionary bonus (based on eligibility).
TOTE Maritime is an Equal Opportunity Employer - Affirmative Action and a VEVRAA Federal Contractor. We are committed to a diverse workforce and taking affirmative action to employ and advance in employment qualified women, underrepresented groups, individuals with disabilities, and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin disability or status as a protected veteran. TOTE Maritime is a drug-free employer and a participant of the E-Verify Employment Verification Program.
Interested candidates should apply via the TOTE Maritime website at http://www.totemaritime.com/Careers
By Fax: (253) 449-8225
Or
US Mail to:
909 "A" Street, Suite 1100
Tacoma, WA 98402
Equal Opportunity Employer M/F/Veteran/Disability
Drug Free Workplace
Posted 11/15/2023
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)