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Form of workJob Description
One of Manhattan's largest distributors of hardware, wood, and coatings is seeking an HR specialist.
The Human Resources Specialist supports the Human Resources Director with a focus on
payroll, benefits, compliance, and reporting. The HR Specialist is responsible for processing
weekly payroll, ensuring that employees of the organization are paid accurately, on time, and
in compliance with all Federal, State, and local compliance. In addition, the HR Specialist will be
responsible for day-to-day cross functional support including but not limited to benefits,
human resources compliance and HRIS data entry.
Specific responsibilities include:
Payroll Administration:
Process weekly payroll for approximately 400 employees while ensuring that
employees are paid accurately, on time, and in compliance with all Federal, State and
local compliance.
Main point of contact for all payroll related issues and respond to time-sensitive and/or
confidential issues in a timely manner.
Analyze irregularities related to time keeping, system data, transaction entries, and
formulate action plans to identify and reduce any payroll errors.
Responsible for maintaining critical data for the HRIS system, ensuring all records are
up to date.
Analyze, compute, and review salary changes, including new hires, promotions and
transfers.
Review all new hires, terminated employees, and other payroll-related changes before
processing payroll, ensuring accuracy.
Collaborate with our payroll vendor on updates in response to changes in system
updates, regulations, withholding rates, reporting needs, etc.
Provide regular training to employees and managers on key aspects of the HRIS
system, including time sheet submission and approval, performance management and
keeping employee data up to date.
Provides regular and ad hoc reporting to the Human Resources, Finance department
and Senior Leadership on various employee data in HRIS system.
Ensures the timely completion of all payroll reporting requirements and the issuance of
W-2s.
Perform periodic audits of payroll data to ensure data integrity and accuracy.
Provide ad hoc support to the HR Department as assigned.
Benefit Administration & Compliance:
Assist in the administration of the Benefit Open Enrollment process including
enrollment planning, communication.
Oversees the administration of benefit enrollment changes (new hire, life event status
changes, COBRA, and terminations) in a timely manner.
Assist in the analyzation of current benefits, evaluating the use, services, coverage,
effectiveness, cost, plan experience and competitive trends in benefits programs, and
identify the company's stance.
Reconcile monthly benefit invoices and resolve discrepancies identified with payroll and
vendors.
Research and respond to employee questions regarding all aspects of employee
benefits and act as a liaison between employees and insurance carriers/brokers to
ensure timely resolution of any issue.
Prepare annual workers compensation audit and distribute and post annual notices.
Administer 401k plan enrollment and assist employees with rollover and distribution
requests.
Act as the point of contact for employee questions related to benefits.
Seek opportunities for continuous improvement, building efficiencies and enhancing
the overall employee benefit experience.
Ensure that all labor law and compliance posters are available and displayed in
appropriate areas across locations.
Salary commensurate with education and experience $70,000 -$72,000
Position Qualifications:
2-3 years of Payroll and Benefit administration experience including but not limited to
payroll taxes, W-2, year-end processing, legal and benefit guidelines.
Minimum 4-year college degree in Human Resources or equivalent
Human Resources certification (SHRM, PHR) or Continuing Education a plus
Previous experience with HRIS/Payroll software.
Working knowledge of FLSA and Federal, State and Local tax regulations.
Performs at a high level of accuracy and efficiency, is well organized and demonstrates
ownership and initiative.
Core Competencies:
Ability to maintain discretion with confidential information.
Strong organizational, prioritization and time management skills
Solid follow up, documentation and recordkeeping practices
Sharp critical thinking, problem-solving skills, and ability to use good judgement.
Professional sets example of appropriate conduct, image, etc.
Drives positive culture and remains approachable when assisting employees.
Supports business heads and management team with a sense of urgency.
Excellent written/verbal skills, comfortable presenting information and conducting one-
on-one meetings.
Proficient with Excel, Outlook, and HRIS platforms.
Self-starter/disciplined, ability to work with little or no direction.
Interest in legal/workplace trends for higher level of compliance.
Willingness to travel between business locations.
The Human Resources Specialist supports the Human Resources Director with a focus on
payroll, benefits, compliance, and reporting. The HR Specialist is responsible for processing
weekly payroll, ensuring that employees of the organization are paid accurately, on time, and
in compliance with all Federal, State, and local compliance. In addition, the HR Specialist will be
responsible for day-to-day cross functional support including but not limited to benefits,
human resources compliance and HRIS data entry.
Specific responsibilities include:
Payroll Administration:
Process weekly payroll for approximately 400 employees while ensuring that
employees are paid accurately, on time, and in compliance with all Federal, State and
local compliance.
Main point of contact for all payroll related issues and respond to time-sensitive and/or
confidential issues in a timely manner.
Analyze irregularities related to time keeping, system data, transaction entries, and
formulate action plans to identify and reduce any payroll errors.
Responsible for maintaining critical data for the HRIS system, ensuring all records are
up to date.
Analyze, compute, and review salary changes, including new hires, promotions and
transfers.
Review all new hires, terminated employees, and other payroll-related changes before
processing payroll, ensuring accuracy.
Collaborate with our payroll vendor on updates in response to changes in system
updates, regulations, withholding rates, reporting needs, etc.
Provide regular training to employees and managers on key aspects of the HRIS
system, including time sheet submission and approval, performance management and
keeping employee data up to date.
Provides regular and ad hoc reporting to the Human Resources, Finance department
and Senior Leadership on various employee data in HRIS system.
Ensures the timely completion of all payroll reporting requirements and the issuance of
W-2s.
Perform periodic audits of payroll data to ensure data integrity and accuracy.
Provide ad hoc support to the HR Department as assigned.
Benefit Administration & Compliance:
Assist in the administration of the Benefit Open Enrollment process including
enrollment planning, communication.
Oversees the administration of benefit enrollment changes (new hire, life event status
changes, COBRA, and terminations) in a timely manner.
Assist in the analyzation of current benefits, evaluating the use, services, coverage,
effectiveness, cost, plan experience and competitive trends in benefits programs, and
identify the company's stance.
Reconcile monthly benefit invoices and resolve discrepancies identified with payroll and
vendors.
Research and respond to employee questions regarding all aspects of employee
benefits and act as a liaison between employees and insurance carriers/brokers to
ensure timely resolution of any issue.
Prepare annual workers compensation audit and distribute and post annual notices.
Administer 401k plan enrollment and assist employees with rollover and distribution
requests.
Act as the point of contact for employee questions related to benefits.
Seek opportunities for continuous improvement, building efficiencies and enhancing
the overall employee benefit experience.
Ensure that all labor law and compliance posters are available and displayed in
appropriate areas across locations.
Salary commensurate with education and experience $70,000 -$72,000
Position Qualifications:
2-3 years of Payroll and Benefit administration experience including but not limited to
payroll taxes, W-2, year-end processing, legal and benefit guidelines.
Minimum 4-year college degree in Human Resources or equivalent
Human Resources certification (SHRM, PHR) or Continuing Education a plus
Previous experience with HRIS/Payroll software.
Working knowledge of FLSA and Federal, State and Local tax regulations.
Performs at a high level of accuracy and efficiency, is well organized and demonstrates
ownership and initiative.
Core Competencies:
Ability to maintain discretion with confidential information.
Strong organizational, prioritization and time management skills
Solid follow up, documentation and recordkeeping practices
Sharp critical thinking, problem-solving skills, and ability to use good judgement.
Professional sets example of appropriate conduct, image, etc.
Drives positive culture and remains approachable when assisting employees.
Supports business heads and management team with a sense of urgency.
Excellent written/verbal skills, comfortable presenting information and conducting one-
on-one meetings.
Proficient with Excel, Outlook, and HRIS platforms.
Self-starter/disciplined, ability to work with little or no direction.
Interest in legal/workplace trends for higher level of compliance.
Willingness to travel between business locations.
