Hr Employee Onboarding And Personnel Practices Lead/Supervisor

Salary : $78,599.90 - $155,362.62 Annually
Location : Ventura, CA
Job Type: Full-Time Regular
Job Number: 0391CEO-23AC (JL)
Department: County Executive Office
Division: CEO-HR HCA Division
Opening Date: 12/22/2023
Closing Date: 1/8/2024 5:00 PM Pacific
Description
WHAT WE OFFER

• A general salary increase of 3.5% effective December 22, 2024.
• Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate's degree.
• Bilingual Incentive - Incumbents may also be eligible for bilingual incentive depending upon operational needs and certified skills.
• Annual Leave - The candidate selected for this position will earn 248 hours per year, increasing to 288 hours after 5 years of service,
• Annual Leave Redemption - The ability to "cash in" or redeem up to 100 hours of Annual Leave per year after using 80 hours of annual leave within the previous 12 months (Management Resolution, § 1205).
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.
• Health Insurance Plans - Medical, dental, and vision plans for you and your dependents. A flexible credit allowance of up to $23,530 annually.
• Flexible Spending Accounts - Increase your spending power by reimbursement with pre-taxed dollars for IRS-approved dependent care and health care expenses.
• Holidays - 12 paid days per year which includes a scheduled floating holiday.
• Pension Plan - Both you and the County contribute to the County's Retirement Plan. If you are eligible, you may establish reciprocity with other public retirement systems, such as PERS.
• Additional Benefits - Professional Memberships, Disability Plans, Employee Assistance Program, Life Insurance, Tuition Reimbursement, Wellness Program.

Description
Under general direction of the Health Care Agency Human Resources Manager, the HR Employee Onboarding and Personnel PracticesLead/Supervisor oversees Onboarding and Personnel services. HR Business Services consists of: processing transactions such as promotions, transfers, status changes, and terminations; and monitoring compliance of job-related licenses, and certifications utilizing the County of Ventura's Human Resources Information System (HRIS), Peoplesoft (VCHRP). In addition to performing a wide variety of traditional Human Resources services, the HR Business Services Supervisor also supervises/manages other professionals and/or technicians providing these services to others. The incumbent will perform a variety of routine and complex human resource technical, administrative and professional functions requiring initiative and professional expertise in the day-to-day administration of a human resources function, within policy and procedural guidelines of the Health Care Agency as well as various union contracts and County, State and federal laws, rules and regulations.
The ideal candidate for this position will be a seasoned supervisor who is organized, technically savvy, and has a demonstrated ability to provide great leadership and customer service in a very fast-paced, dynamic environment.
DEPARTMENT/AGENCY: County Executive Office's (CEO) Human Resources (HR) team dedicated to supporting the Ventura County Health Care Agency.
Personnel Analyst I/II/III are Management classifications and are not eligible for overtime compensation. Incumbents in these classifications are eligible for benefits at the MB4 (I & II) or MB3 (III) level.
NOTE: If appointed at the lower level, incumbents may be promoted to the higher level without further exam upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the department.
Distinguishing Characteristics:
Personnel Analyst I ($3,023.07-$4,232.72 biweekly) is distinguished from Personnel Analyst II in that I level incumbents are expected to have entry-level skills and are given assignments requiring less technical competence.
Personnel Analyst II ($3,460.99-$4,845.87 biweekly) incumbents are typically responsible for a significant program activity or for assisting a section manager in completing project assignments.
Personnel Analyst III ($4,267.79-$5,975.49 biweekly) is the advanced journey-level classification, characterized by assignments involving the most difficult and complex personnel work which requires a broad professional background or considerable depth in a specialty area.
TENTATIVE SCHEDULE
OPENING DATE: December 22, 2023
CLOSING DATE: January 8, 2024 at 5:00 p.m.
APPLICATION REVIEW COMPLETE: Week of January 8, 2024
Examples Of Duties
Duties may include but are not limited to the following:

• Assists in the definition of goals and procedures in the CEO-HCA-HR Business Services team to assure quality and continuity of service to the Health Care Agency.
• Supervises (PA III) or leads (PA II), trains and evaluates personnel analysts and support staff.
• Provides leadership and direction to the CEO-HCA-HR Business Services team.
• Performs complex and sensitive pay related transactions.
• Prepares reports and correspondence on a variety of personnel program matters.
• Reviews board letters in SIRE, and independent contractor requests in VCFMS.
• Oversees (PA III) or leads (PA II) the implementation of pay practices including certification pay, employee incentives and merit increases.
• Mentors and develops new analysts and staff.
• Consults with and provides advice to Management and employees on personnel matters.
• May provide generalist services including recruitment and testing; classification and compensation; and training.
• Assists with wide-scale recruiting events, including job fairs.
• Performs other related duties as required.

Typical Qualifications
These are typical entrance requirements to the exam process and assure neither continuance in the process nor placement on an eligible list.
EDUCATION, TRAINING, AND EXPERIENCE
Some to extensive administrative support, supervision or management, and specific operations or technical experience which has led to the acquisition of the required knowledge, skills and abilities.
A typical way to qualify would be:
Personnel Analyst I - One (1) or more years of progressively responsible professional experience in the field of Human Resources including at least six (6) months of lead or supervisory responsibilities.
Personnel Analyst II - Two (2) or more years of progressively responsible professional experience in the field of Human Resources including at least one (1) year of lead or supervisory responsibilities.
Personnel Analyst III - Four (4) or more years of progressively responsible professional experience in the field of Human Resources including at least one (1) year of lead or supervisory responsibilities.
Applicable education and training may be substituted for experience as appropriate.
NECESSARY SPECIAL REQUIREMENTS:

• Excellent written communication skills which must be demonstrated in the completion of the employment application and supplemental questionnaire.
• Experience or skills in public speaking
• Beginning to Intermediate experience with Microsoft Word, Excel, Visio, and PowerPoint.

DESIRED

• Experience with public sector employment policies and procedures and/or a working knowledge of public human resources practices in a health care or large organizational setting
• Experience using Peoplesoft or other similar HRIS.
• Experience using NeoGov or similar applicant tracking software.

Knowledge, Skills, and Abilities:
Some to thorough knowledge of: the principles and practices of supervision, management, and discipline; Personnel management including wage and salary administration, employee development and training; employee relations and merit based public personnel programs; Performance management; State and Federal laws as well as County rules and regulations as applicable.
Some to considerable skill in: Researching, analyzing, and interpreting various forms of data accurately; the use of Microsoft Office products, applicant tracking systems, HRIS software.
Working ability to: supervise professional and support staff effectively, assessing training and development needs and adjusting accordingly; maintain and develop the confidence and cooperation of County managers, employees, employee representatives and the public; prepare and present comprehensive reports and recommendations in written and oral form to a variety of individuals and groups; analyze policy matters, rules and regulations and formulate recommendations to management; analyze administrative and Personnel issues; manage stressful or sensitive situations with tact to achieve resolutions; make sound decisions under pressure and manage multiple deadlines; work in a high volume, dynamic environment; manage constantly fluctuating priorities and opportunities for improvement.
Recruitment Process
FINAL FILING DATE: Applications must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on Monday, January 8, 2024.
To apply online, please refer to our web site at If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.
Applications must provide sufficient information under the Education/Work Experience portion of the application and supplemental questionnaire to thoroughly and accurately demonstrate your qualifications in order to determine eligibility. A resume may be attached to supplement your responses in the above sections; however, it may not be substituted in lieu of the application.
SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this exam at the time of filing. The supplemental questionnaire may be used throughout the exam process to assist in determining qualifications for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration.
APPLICATION EVALUATION - qualifying: All applications will be reviewed to determine whether the stated requirements are met. Applicants meeting the stated requirements will be invited to continue to the next step in the examination process.
TRAINING & EXPERIENCE EVALUATION: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business need of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.
NOTE: The selection process will likely consist of an Oral Exam, which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence. Responses such as "See Resume" or "Refer to Resume" are not acceptable and may disqualify an applicant from further evaluation.ORAL EXAMINATION - 100%: A job-related oral examination will be conducted to evaluate and compare participating applicants' knowledge, skills and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.
NOTE: If there are three (3) or fewer qualified applicants, an exam will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.
Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year. The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary, Fixed-Term), Intermittent, and Extra Help vacancies. There is currently one (1) Regular vacancy.
BACKGROUND INVESTIGATION: A thorough pre-employment, post-offer background investigation which may include inquiry into past employment, education, criminal background information, and driving record may be required for this position.
For further information about this recruitment, please contact Judy Larson by email at or by phone at (805) 654-3611.
EQUAL EMPLOYMENT OPPORTUNITYThe County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, ge...