Hr & Billing Specialist

JOB SUMMARY
This fast-paced position is responsible for supporting Beaver Valley with all Human Resources and Billing Specialist needs. This would include processing internal HR documents, recruiting, verifications of employment, unemployment inquires, client billing, payroll support and administrative processes. This position provides management interface with management, security officers, supervisors, and other administrative personnel in order to ensure operational processes are implemented as required by Beaver Valley processes and Site-Specific Procedures.
This position is ideal for extremely organized individuals with sound decision making and judgement.
Distinguishing Characteristics
Provides Human Resources and Billing Specialist needs. Serves as payroll support as needed.
Duties Include:

• The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately.
• The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
• All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
• Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties, or tasks not specifically listed herein.
• In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
• All functions, duties or tasks are to be carried out in an honest, ethical, and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

Reconcile all payroll entries, invoices and payroll data to time sheets and adjust as necessary.

Respond to client billing questions and reconcile discrepancies and prepare corrected invoices.

Review client billings and ensure proper billing amounts.

Review all accounts payable to ensure timely payment and invoicing.

Verify amounts and contacts vendors for identified discrepancies.

Contact clients in cases of past due accounts and set-up payment plans as needed.

Assist Project Manager and/or designees with any administrative needs.

Ability to handle multiple tasks concurrently.

Maintain composure when dealing with executives, staff, and clients.

Handling and being exposed to sensitive and confidential information.

Perform a variety of office administrative functions, such as maintaining office and confidential files, answering phones and email, working in various computer systems and databases.

Operate a variety of software application programs, including word processing and/or spreadsheet programs and prepares a variety of documents (such as correspondence, memoranda, reports, papers, charts, statistical tables, messages and other documents) requiring accuracy in spelling and grammar.

Operate a variety of office automation equipment, including copy machines, facsimile machines, networked computers, laser printers, shredders, scanners, and other electronic equipment.

Assist Security Staff with scheduling, processing, and maintaining qualifications for workforce.

Schedule annual, return to work, and new hire physicals and review for compliance.

Assist with any personnel investigations and hiring evolutions.

Lead point of contact for employee benefits and open enrollment.

Site backup for payroll processing.

Complete quarterly and annual profit true-up reports and invoice accordingly.

Generate annual employee incentive bonus spreadsheet and request employee bonuses.

Petty Cash custodian.

Purchase necessary items for training and operations as required.

Complete monthly worked/non-worked hours report for client.

Participate in company promotion boards as directed.

Responsible for the administration of continuing education committees and the development of all employees.

Performs a variety of administrative support functions as assigned, including correspondence, data entry, completion of forms, and filing.

Updates and maintains confidential personnel files to document personnel actions, examines files to answer inquiries; provide information to authorized personnel.

Assists with the recruitment, screening, and paperwork preparation for new hires.

Complete all projects and meet all deadlines.

Work with employees at all levels to provide needed services and requests.

Understanding of Human Resources processes.

Strong verbal and written communication skills with staff and the public.

Ability to write reports and correspondence in a clear and concise manner.

Ability to read, analyzes, and interprets various internal and external documents and reports.

Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form.

Thorough understanding of standard office procedures and practices.

Use of personal computer and standard office productivity software.

Ability to interact effectively at all levels and across diverse cultures.

Ability to maintain professional composure when dealing with emotional or confrontational circumstances.

Courteous telephone manner.

MINIMUM QUALIFICATIONS AT ENTRY
Additional qualifications may be specified and receive preference depending upon the nature of the position.
Education/Experience

• Associates degree and/or 2 years of equivalent education, experience, or any combination thereo f to perform essential functions of this position. Additional relevant experience may be substituted for the required education as determined by the company.
• Meet and maintain nuclear security screening requirements for unescorted nuclear site access.
• Competent and knowledgeable of the security requirements.

Background Prerequisites
Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements.
Competencies (as demonstrated through experience, training, and/or testing):

• Ability to carry out instructions furnished in written, oral, or diagrammatic form and the ability to write routine correspondence, including logs and reports.
• Thorough understanding of standard office procedures and practices; knowledge of or ability to learn security operations and procedures. Ability to understand and carry out moderately complex oral and written instructions; to make minor decisions in accordance with rules and regulations as they apply to work problems; to maintain company records; and to meet and deal effectively with the public.
• Ability to provide high quality customer service.Courteous telephone manner: good interpersonal skills, with the ability to interact effectively at various social levels and across diverse cultures.
• Ability to self-assess work processes, high level of attention to detail, verification of data, and strong organizational skills.
• Must be able to work with minimal supervision.
• Ability to interact in a professional manner in both individual and group settings.
• Ability to adapt to changes in the external environment and organization.
• Ability to provide high quality customer service and service delivery orientation.
• Good interpersonal skills, with the ability to interact effectively at various social levels and across diverse cultures.
• Ability to be an effective, positive team member, and handle duties responsibly, take initiative and achieve results.
• Required ability to handle multiple tasks concurrently and with interruption.

Working Conditions (Physical/Mental Demands):
With or without reasonable accommodation, requires the physical mental capacity to effectively perform all essential functions.In addition to other demands, the demands of the job include:

• Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
• Must maintain composure in dealing with authorities, executives, clients, staff, and the public, occasionally under conditions of urgency and in pressure situations.
• May be exposed to or required to handle sensitive and confidential information.
• Required ability to handle multiple tasks concurrently.
• Must be able to see, hear, speak, and write clearly in order to communicate with employees and clients, observe and report incidents, and direct others.
• Depending upon assignment may be exposed to inclement weather or be required to work in environments or under conditions that require the use of protective gear and devices and/or awareness of personal safety and safety of others.
• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
• May be exposed to stressful situations, such as challenging individuals who are in or approaching an unauthorized area.
• May be required to work overtime without advance notice.
• Directing, motivating, training, and coaching in a positive manner.
• Regular computer usage.

A Word about EEO, Pay Transparency and Other Requirements....
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
VA License Number: 11-4665