Hr Assistant 3 (Hr Ast 3)

Reporting to the Talent Acquisition Supervisor team, the successful applicants’ primary responsibilities will include supporting the Talent Acquisition team with administrative and recruitment tasks and projects. Responsibilities include, but are not limited to: Calendaring and meeting coordination; accessing and managing recruitment files; creating recruitment materials (interview packets, screening grids, itineraries, etc.;) assisting with website maintenance, screening, creating job postings, preparing reports and presentation material; coordinating reference checks; coordinating reservations; ordering recruitment materials and supplies; inventory & file management; replying to customers in person, over the phone, via email, etc. and other duties as assigned.

Apply By Date

February 14, 2024 at 11:59pm

Minimum Qualifications

• Experience as an HR Assistant or in a relevant administrative support role.
• Working understanding of HR functions, principles and best practices.
• Experience in managing and maintain accurate and complete files/archives (electronic, chronological, alphabetical, numerical, and subject filing systems).
• Experience with budget management and data tracking
• Proven ability to independently prioritize assignments when faced with heavy workload, change in assignments, and administrative deadlines.
• Excellent customer service skills, response and escalation protocols, professionalism and service quality and integrity.
• Strong independent decision making and problem-solving skills and experience.
• Proficiency in standard computerized and networked business applications: word processing (e.g. Microsoft Word), spreadsheet (e.g. Excel), communications and scheduling (e.g. Outlook) and willingness to expand and update skills as needed.
• Excellent organizational and time-management skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred Qualifications

• Experience in academic and/or healthcare environment.
• Knowledge and experience with HR tools such as ATS and HRIS, and the ability to learn new systems and processes for recruitment/employment efforts.
• Knowledge of healthcare and/or academic policies.

Department Description

The position will be supporting the Staff Recruitment Department within UC Davis Health.

Position Information

• Salary or Pay Range: $23.23 - $42.00
• Salary Frequency: Hourly
• Payroll Title:HR AST 3
• Salary Grade: 18
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: 08 Hours
• Location: Sacramento, CA
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: Remote

THIS IS NOT AN H1B OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. The master templates for both represented and non-represented positions can be found here.

• High quality and low-cost medical plans to choose from to fit your family’s needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Maternity, Paternity, Family & Medical Leave
• 14 paid Holidays annually
• Vacation/Paid Time Off
• Sick Leave with unlimited accrual
• Continuing Education (CE) allowance and Education Reimbursement Program
• Access to free professional development courses and learning opportunities for personal and professional growth
• Wellness and on-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistant for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Special Requirements

• This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere