Hr And Training Coordinator

The HR and Training Coordinator plays a vital role in supporting the human resources and Training department in various administrative tasks and functions. The primary function of this role is the coordination and execution of our quality training program, coordinating all new hires through their onboarding and Training at ABC. This position also involves managing HR records, assisting with recruitment processes, coordinating employee benefits, and handling day-to-day HR inquiries. The HR and Training Coordinator ensures the smooth operation of HR and Training processes, contributing to a positive and efficient work environment and the overall success of the organization.

HR Records Management:

• Maintain and update employee records in the HR database.
• Manage employee documentation, including contracts, policies, and confidential files.
• Generate and distribute HR-related reports as required.

Training and Development:

• Coordinate and schedule employee training sessions and workshops.
• Oversee that trainers are submitting training reports for their respective trainees via the HRIS.
• Collaborate with department heads and subject matter experts to identify training needs.
• Schedule and coordinate training sessions, ensuring appropriate facilities and resources are available.
• Communicate training schedules, locations, and objectives to participants.
• Organize training materials, equipment, and catering when necessary.
• Administration of online training exams
• Advanced education: licensing and technician exams, Purdue ordering and proctoring
• Record keeping of all training records and continuing education units
• Gather feedback from participants and trainers to assess training effectiveness.
  • 30-60-90 Day check in meetings held with staff
• Analyze training data to identify trends and areas for improvement.
• Communicate training initiatives and updates to employees and management.
• Act as a liaison between trainers, trainees, and management to address concerns and provide support.

Employee Onboarding/Offboarding:

• Pushing employees through the HRIS system to make them a live employee
• Setting up benefit balances for PTO hours upon hire
• Enabling employee accounts to be registered in time and labor
• Coordinate new employee orientation and onboarding activities.
• License registrations for all TDA registered employees
• Assembly and coordination of new hire binders
• Assigning new hire uniforms
• Entering new hire information into systems for IT use to prepare for launching of new routes
• Sending appropriate termination notices to pertinent parties (state licensing, benefit providers, etc.)

Employee Benefits and Leave Administration:

• Support employees in benefits enrollment, ensuring timely communication and documentation.
• Administer leave requests, maintain accurate records, and communicate leave policies to employees.
• Collaborate with benefits providers and resolve employee queries related to benefits.

HR Policies and Compliance:

• Assist in the implementation and communication of HR policies and procedures.
• Ensure compliance with labor laws and regulations, updating policies as required.

Administrative Support:

• Provide general administrative support to the HR department, including scheduling meetings, preparing documents, and managing HR-related correspondence.
• Assist in organizing HR events and employee engagement activities.
• Other duties as assigned by management

EXPERIENCE AND SKILLS REQUIRED:

• Bachelor’s degree preferred, not essential. 0-2 years entry level
• Proven experience in training coordination or HR Administrator highly desirable
• Ability communicate with members at all levels of the organization and customers.
• Excellent organizational, multitasking, and time-management skills.
• Dependable and self-motivated with desire to work year-round.
• Exceptional communication and interpersonal abilities.
• Detail-oriented with a focus on accuracy and quality.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Problem-solving skills and a proactive approach to HR issues.
• Ability to use and navigate electronic tablets/phones, etc.
• Computer skills; basic knowledge of Microsoft Word and excel.

PHYSICAL DEMANDS WITH OR WITHOUT ACCOMMODATIONS ARE NOT LIMITED TO:

• Ability to set up training materials and equipment.
• Mobility to move between training locations if necessary.