Hr Administrator (Hybrid)

HR Administrator Role (Hybrid)

We are a growing company looking to fill a new position of HR administrator to support our Human Resources department.  This is a fast-paced job and we are looking for a quick learner with excellent communication skills to fill this position.

Your administrative roles will consist of managing various HR documents such as employment contracts, onboarding company policies, and updating internal databases.

Responsibilities

Here is a look at all the job responsibilities of an HR administrator:

• Organize, maintain and update internal databases with digital personnel records of relevant employee information.

• Supervise new employee onboarding, prepare offer documentation, and conduct orientation sessions.

• Keep a track record of leaves such as sick or maternity.

• Update company policies and FAQ Documents in lieu of Director/VP of HR.

• First point of contact with employees on HR-related issues and insurance vendors.

• Ensure legal compliance.

• Update, maintain, and present reports with KPIs such as turnover rates and hires by each department.

• Assist payroll department by providing employee information on leaves and employee benefits.

• Organize a job fair and work on relevant HR projects.

• Gather staffing needs from the Head of Departments, and create and publish job ads.

• Schedule job interviews, contact, screen, and shortlist candidates as needed.

• Administer performance management program by monitoring employee appraisals and salary revisions.

• Provide guidance on employee behavior and launch investigations.

• Provide training and development opportunities.

• Respond to emails and calls on behalf of the department.

• Take meeting minute notes.

• Calculate staff entitlements such as annual leaves.

• Administer drug, background checks, and other pre-employment screening.

• Prepare correspondence, arrange meetings, processing confidential reports and documents.

• Handle all employee queries, written or verbal with the utmost confidentiality.

• Brings issues to managers’ notice.

• Keep up to date on current issues and matters related to the HR department.

• Frequently interact with managers and heads of various departments to disseminate information.

• Organize and supervise all travel arrangements for employees.

Skills and Requirements

The HR administrator should have a Bachelor’s degree, either in HR, management, or a relevant business field. 

Here is a list of required experiences and skills.

• Proven experience in HR or relevant role.

• Digital literate with expertise in using MS Office applications.

• Excellent organizational skills, with an ability to prioritize important projects.

• Excellent communication skills for in-person, email, and telephone calls.

• Excellent skills in written English to create reports and meet tight deadlines.
• An excellent learner with the ability to work in teams.