*Hiring Now* Senior Legal Billing Specialist

Position: Sr.Billing Specialist

Locations: Washington, D.C.

Full time: Yes (Hybrid) Hours: 9 am to 5 pm
Salary range: $80,000-$110,000 (Depending on experience) 

Who:
A prestigious international law firm, boasting nearly US$3 billion in annual revenue, is renowned for its top-tier legal services. Celebrating over 100 years of pioneering history, this firm is dedicated to delivering exceptional services to a select group of global market leaders, emphasizing teamwork and embracing diversity. The firm's impressive team comprises over 2,000 lawyers with extensive expertise in more than 50 legal fields and various sectors. Operating from over 20 strategically located offices in key commercial and financial hubs across the globe, its lawyers are adept at providing culturally sensitive and legally astute advice, crucial for navigating the complexities of the modern global economy. This firm, with its motto "Built to Win," has a presence in major cities 

Job Description: 
The Senior Billing Specialist's role involves supporting attorneys in creating client invoices and handling overdue accounts. This position provides both administrative and accounting assistance to the legal and accounting teams. Responsibilities include addressing billing inquiries, investigating billing issues, preparing and distributing billing proformas, invoices, and related reports. The specialist is responsible for managing client accounts in line with billing agreements, including required upkeep. They also handle delinquent accounts, ensuring appropriate follow-up actions are taken. Additionally, this individual serves as a billing consultant to attorneys, ensuring all financial transactions are accurately recorded in compliance with accounting norms.

Duties and Responsibilities:

• Perform daily billing activities to support Partners and Clients, including generating and editing proformas, creating timecard summaries, updating rates for matters and Timekeepers, and producing client reports as requested.
• Ensure monthly invoice timeliness, accuracy, and acceptance, with persistent follow-up with Billing Partners to resolve client billing issues and secure invoice approval.
• Understand and correctly implement client Outside Counsel Guidelines and fee arrangements.
• Process electronic invoices (EDI) accurately and efficiently.
• Maintain a high level of detail-orientation and the ability to manage multiple tasks in a fast-paced environment.
• Demonstrate advanced communication skills, professionalism, and courteous interactions with attorneys, staff, vendors, and clients, upholding client and firm confidentiality.
• Collaborate effectively with the billing team, finance team, and other firm departments.
• Assist in special projects and assignments for local or corporate billing management, such as testing, pilot programs, policy discussions, and process improvements.
• Aid in training and mentoring new and less experienced billing staff, optimizing department efficiency through effective use of billing assistants.
• Manage billing operations for the firm's largest and most complex client relationships, involving intricate billing arrangements, and provide advisory support to attorneys on billing matters.
• Consistently handle administrative responsibilities effectively, including green sheets, UDF updates, electronic submissions/appeals, and managing unallocated balances.
• Carry out additional duties as assigned.

Qualifications:Education and/or Experience: 

Required:

• At least five years of experience in a Billing Specialist role within a law firm.
• Proficient in billing with extensive knowledge of 3E and E-billing systems.
• Proven capability to handle the most significant and complex billing arrangements, ensuring top-quality service and customer satisfaction.
• Talent for identifying and implementing operational improvements and establishing best practices.
• In-depth expertise in providing mentorship to other billing professionals and supporting management in special projects.
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Other Skills and Abilities:

The successful candidate must also demonstrate:

• Excellent organizational abilities
• Meticulous attention to detail
• Proficient proofreading skills
• Sound judgment
• Effective interpersonal communication capabilities
• Robust analytical and problem-solving skills
• The ability to collaborate effectively and harmoniously with team members
• A commitment to maintaining confidentiality and exercising discretion
• The capacity to perform well under pressure
• The skill to handle multiple projects simultaneously, prioritizing effectively despite competing deadlines

Equal Opportunity/Affirmative Action Employer.