Health Systems Administrator

The Shingle Springs Health & Wellness Center is seeking a dynamic Health Systems Administrator who combines a deep understanding of healthcare processes with the proficiency to implement and support a variety of multi-service healthcare-related software packages. The ideal candidate will not only possess a passion for optimizing patient care through the seamless integration of cutting-edge clinical applications but will also be committed to the continuous development and training of our staff to ensure effective use of our health information systems. With a proven track record of supporting various EHR applications, the successful applicant will be an integral force in fostering collaboration among multidisciplinary teams within a healthcare setting, actively enhancing our capabilities to deliver exceptional care.
Join Shingle Springs Band of Miwok Indians and take advantage of the amazing employee benefits we offer!
The Shingle Springs Band of Miwok Indians is a federally recognized Indian tribe that protects and enhances the quality of life of its members by preserving, protecting and promoting its history, culture and traditions; promoting self-sufficiency and a strong work ethic; exercising the powers of self-government and sovereign immunity; while providing social, health, economic and educational resources, opportunities and services that contribute to the well-being of the tribal community and the community surrounding it.

• Fantastic Health Insurance package that is free to full time employees (90% employer paid for dependents)
• Free Dental, Vision, and Group Term Life insurance ($50K)
• Up to 5% employer match on 401K
• 12 sick days and 3 weeks of paid vacation per year
• Reimbursement of up to $60 per month for gym/health club memberships

POSITION SUMMARY
Under the direct supervision of the Healthcare Operations Director, the incumbent is responsible for the coordination and management of the Shingle Springs Health and Wellness Center's health information department. Create, establish, promote, maintain and/or ensure the timeliness of clinic billing, RPMS data collection (including data entry), report generation, diagnosis/ procedures coding, and computer-generated reports. Such activities include, but are not limited to, performing and providing training to the staff, promoting teamwork and team effectiveness, supervision of the off-site billing department. The incumbent must maintain communication with the Healthcare Operations Director and shall work closely with professional and administrative staff including the contracted billing company, DT Trak, in pursuit of an effective program.
ESSENTIAL FUNCTIONS

1. Train staff working in medical records and provide direct supervision for Business Office Coordinator.
2. Assists in maintaining a safe work environment for the office personnel, including compliance with OSHA, State and Federal regulations pertaining to Tribal clinics.
3. Within the operation of the health clinic the incumbent must stay abreast of current technology with regard to all aspects of RPMS and/or office medical billing systems.
4. Responsible for department orientation and training to all new employees including all job appropriate aspects of RPMS including EHR (electronic health record), Dentrix, and DT Trak.
5. Oversee the development and completion of all aspects of the billing process done within the clinic. Maintains compliance with established standards and reporting requirements.
6. Works in conjunction with fiscal and accounts receivable.
7. Participate in the Quality Improvement Program.
8. Attends staff meetings and trainings, keeping the Executive Director and Healthcare Operations Director apprised of the current activities and situations within the management of the Billing office.
9. Maintains objectives/goals in the area of coding, provider agreements and/or avenues of ensuring higher third-party reimbursements.
10. Other duties as assigned.

MINIMUM QUALIFICATIONS

1. AA Degree from an accredited college and/or equivalent training in Computer, Accounting, and/or Managerial field.
2. Two (2) years of experience and/or training in the following areas:
   1. Medical Terminology
   2. CPT, ICD-9, ICD-10, DSM, ADA
   3. Certification through AHIMA or AAPC
3. Expanded knowledge of RPMS with a minimum of 5 years of experience.
4. Must have completed Indian Health Service Clinical Applications Coordinator (CAC) training. Beginning and advanced.
5. Knowledge of federal regulation, guidelines and standards regarding the maintenance and confidentiality of patient information.
6. Ability to work and communicate with a wide variety of people and positions in field, local, State, Federal and private organizations within the health care profession.
7. Good oral and written communication skills.
8. Ability to type 75 words per minute.
9. Must possess and maintain a valid CA driver's license.
10. Post job offer: CPR/BLS certification, TB test, and annual flu shot (during flu season) are required as a condition of employment, unless a medical/religious accommodation request is provided. Hepatitis B Vaccine will be offered at no cost to employees, but it is not required.

DRUG SCREEN
Shingle Springs Band of Miwok Indians requires the successful completion of a drug screening of all potential Tribal employees prior to being hired. The Tribe recognizes that the State of California has legalized the use of marijuana. The Tribe is located on federally owned trust land and complies with federal laws. Therefore, marijuana use is prohibited, and all drug tests will include a screening for THC.
Shingle Springs Band of Miwok Indians recognizes a zero-tolerance drug and alcohol policy, and employees will be required to sign a Consent to Drug and/or Alcohol Testing. Employees may be selected for alcohol / drug testing upon reasonable suspicion, and upon any/all accidents.
BACKGROUND CHECK
Candidates for this position will be subject to criminal and character background checks and fingerprinting prior to being hired. Verification of previous employment and education will also be conducted after the interview if an offer of employment is being considered.
CONFIDENTIALITY
Confidentiality is an absolute requirement for this position and is cause for immediate termination if not followed to the highest standard.
NATIVE PREFERENCE
Preference in hiring is given to either the most qualified applicant or a Native American candidate who meets the minimum qualifications. When two (2) or more Native American candidates have comparable qualifications, the following order of preference shall apply: (1) Members of Shingle Springs Band of Miwok Indians; (2) Spouses or domestic partners (certified through Tribal Court) of members of Shingle Springs Band of Miwok Indians; (3) Parents of children of the Shingle Springs Band of Miwok Indians; (4) All other documented Native Americans; (5) All other applicants in accordance with Title 25, U.S. Code, Section 472 and 473. Applicants claiming Native preference must submit verification of Indian eligibility.