Grants Manager

This position is currently hybrid, reporting to the office once a week. The ASCB Headquarters is located in Rockville, MD, 20852. Candidates must reside in DC, Maryland or Virginia or be willing to relocate at their own expense.

American Society for Cell Biology (ASCB) is seeking a highly motivated and detail-oriented individual to join our organization as a Grants Manager. The Grants Manager will help to ensure that the grant funding opportunities support ASCB’s mission and programs. The role involves assisting both the Finance and programmatic departments manage the entire grants lifecycle, from assistance with proposal coordination to grant compliance and reporting. The Grants Management reports to the Vice President, Finance and Administration.

Responsibilities:

Grant Management

• Collaboratively interact with internal staff for the purpose of identifying grant requirements, monitoring grant goals and ensuring all grants are aligned with the organization’s missions and goals.
• Manage end-to-end grant application process. Conduct research to understand funders' priorities, eligibility criteria, and application processes. 
• Coordinating with program teams and developing and maintaining a comprehensive grants calendar to ensure timely submission of proposals and reports.

• Develop and implement report procedures in keeping with grant/contract guidelines
• Calculate and submit provisional and final indirect rate submissions.
• Manage all aspects of sub-award agreements and budgets.
• Monitor grant compliance and manage relationships with external grant stakeholders such as principal investigators.
• Manage all electronic reporting portals and other web-based reporting systems.
• Stay informed about funding trends, government regulations, and changes in the grant landscape.
• Cultivate and maintain positive relationships with all internal and external grant stakeholders.
• Serve as the primary point of contact for grant-related inquiries and communications.

Budgeting, Financial Reporting and Compliance:

• Ensure compliance with grant requirements, including reporting deadlines, financial accountability, and programmatic deliverables. 
• Collaborate with finance and program teams to develop accurate and detailed budgets for grant proposals.
• Monthly reconciliation and tracking of federal grant expenditures to ensure financial compliance with grant requirements.
• Monthly reconciliation of cash receipts and grant drawdowns with general ledger records to ensure accuracy.
• Work closely with Finance department to monitor grant budgets and expenditures, ensuring alignment with grant requirements and organizational policies. 
• Prepare comprehensive and impactful grant reports, highlighting program achievements, impact, and financial accountability. 
• Collaborate with program staff to gather information, compose, and prepare multiple grant reports on routine monthly, quarterly, and annual due dates for approval by VP, Finance and submit both financial and compliance reports to external agencies on a timely basis.
• Responsible preparing all annual and quarterly financial reports in compliance with funders requirements that meet submission deadlines.
• Other duties as assigned.

QUALIFICATIONS

• Bachelor's degree in a relevant field (such as business, nonprofit management, or a related discipline).
• Five plus years of experience in working with grant management for federal and private grants.
• Experience in post-award administration of federal and private grants is a must.
• Strong research, analytical, and strategic planning skills.
• Excellent written and verbal communication skills.
• Ability to work collaboratively and effectively with cross-functional teams.
• Familiarity with budgeting and financial reporting related to grants.
• Knowledge of grant compliance regulations and reporting requirements.
• Able to work across multiple digital platforms and adaptable to new technology and systems, including project management software and financial management systems.

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