AddressPosition Objective: Provide services as a Grants Management Specialist in support of the overall functions of the National Institute of General Medical Sciences (NIGMS) within the National Institutes of Health (NIH). Provide support services to satisfy the overall operational objectives of the National Institute of General Medical Sciences. The primary objective is to provide services and deliverables through performance of support services.
Duties and Responsibilities:
Assist staff to manage and coordinate develop and maintain annual grant portfolio, and provide administrative support for the Grants Management Branch for the review of grant applications, and resolve which involves a wide variety of problems and situations pertaining to the grant functions.
Assist staff review annual grant progress reports and new grants for conformity to Institute policy, compliance with Federal regulations, and consistency with Standard Operating Procedures (SOP).
Provide advice, Assist staff interpret and prepare guidance interpretation and guidance on statutes, regulations, policies, and procedures as they related to the award grant program in general and as related to individual awards. 5
Perform specialized tasks and ongoing responsibilities in support of grant programs, projects, reporting and stakeholder engagement.
Assist staff review and evaluate for accuracy and completeness competing and non-competing grant applications. Assist staff review grant applications for policy and regulatory compliance and report issues.
Draft correspondence to address any administrative or management issues related to grant applications.
Initiate correspondence to grantee institutions regarding grant-related questions and problems, clarification of policy and procedures, or requests for additional information. 3
Conduct administrative and financial review of grant applications.
Prepare budgets for award in spreadsheet workbook, analyzing requested amounts based on allowability, allocability and reasonableness.
Maintain official grant file(s), prepare electronic documents and upload images directly into the appropriate IMPAC II eGrants file groups.
Create or edit documents such as spreadsheets, correspondence, template forms, terms package and reports.
Prepare budgets for award in spreadsheet workbook, analyzing requested amounts based on allowability, allocability and reasonableness. 2
Apprise staff of issues and problems that could cause grant awards to be late or delayed.
Communicate with appropriate Program Officer and Grantee Sponsored Research Administrator when questions arise. 4
Collaborate with staff to use guidelines and policies for specific situations utilizing NIA, NIH and HHS grants administration sources.
Provide advice to program staff, applicants and grantees on administrative and business management issues.
Work with staff on pre- and post-award activities, including the preparation of grant awards. 1
Collect and assemble documentation on grant applications that have been selected for funding for review and approval.
Resolve grant-related issues, working with scientific and administrative personnel and with similar staff of grantee organizations.
Pull and analyze data from existing systems to monitor grant workloads.
Collaborate with staff on pre- and post-award activities, including the preparation of grant awards.
Assess grant applications to ascertain the allowability, allocability, reasonableness and consistency of recommended costs.
Respond to inquiries concerning Grants Management policies and procedures, status of individual awards, on a one-on-one basis.
Provide communication with NIHNIGMS Program staff and NIGMS grantees.
Keep abreast of current and new NIH policies and procedures affecting the smooth operation of the Division of Extramural Activities DEA, NIGMS.
Maintain official grant files; prepare electronic documents convert to PDF images; upload images directly into the appropriate IMPAC II eAdditions file groups.
Interpret and apply business management policies, procedures and practices to grants-created situations.
Work products and documents related to collaborating with staff on pre- and post-award activities, including the preparation of grant awards; assess grant applications to ascertain the allowability, allocability, reasonableness and consistency of recommended costs. – Daily
Work products and documents related to responding to inquiries concerning Grants Management policies and procedures, status of individual awards; provide communication with NIH/NIGMS Program staff and NIGMS grantees. – Daily
Work products and documents related to keeping abreast of current and new NIH policies and procedures affecting the smooth operation of the DEA. - Ad-Hoc
Work products and documents related to maintaining official grant file(s); prepare electronic documents (convert to “PDF” images); upload images into the appropriate IMPAC II eAdditions file groups; interpret and apply business management policies, procedures and practices to grants-created situations. - Daily
Basic Qualifications:
Bachelor’s degree in Business Management and Administration, General Business, or a related discipline.
Proficient in MS Office.
Minimum Qualifications:
Ability to multi-task and pay close attention to detail.
Excellent analytical, organizational and time management skills.
Strong communication skills, both oral and written.
*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
This position is contingent upon contract award.
Requisition ID: 6668
