Grants Administrator - Chemistry & Biochemistry (Ops)

Job Title:Grants Administrator - Chemistry & Biochemistry (OPS)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57550
Department

Chemistry & Biochemistry

Responsibilities

This position is responsible for the oversight of all contract and grant activities for the Department of Chemistry & Biochemistry. Oversees all aspects of pre-award and post-award grant processes, including all activities associated with administering, tracking, and reporting of federal, state, local and private awards. Serves as a subject matter expert for grants administration, interprets and provides guidance on policies and procedures for grants activities and processes. Supervises, mentors, and trains Grants Specialists in the department.

Responsibilities Include:

• Overseeing the initiation, approval, and audit of all departmental fiscal activities for the sponsored funds management of the department, including pre- and post-award and proposal development
• Interpreting agency, college, and university policies; providing guidance and oversight related to contract and grant initiatives
• Working with faculty, staff, and external parties to obtain objectives of effective proposals and adherence to award guidelines
• Being responsible for developing, reviewing, and analyzing sponsored award documents for accuracy and compliance
• Recommending policies and procedures for the department to ensure compliance with federal, state, and university requirements
• Advising PIs on pre- and post-award actions and working with them on budget development and submission, long-term planning, post-award administration, and grant closeout
• Supporting the finding of funding opportunities through the Office of Research

Within the first 30 days, candidate should be able to:

• Monitor fiscal activities for reporting purposes; ensure compliance with applicable agency, college, university, and state policies
• Analyze, verify, reconcile, record, and track all financial transactions
• Prepare integrated financial and statistical reports, financial statements, and/or budget projections for short and/or long-term impact(s) on sponsored funding
• Provide or create ad hoc reports for PIs, Assistant Director, Chair, College, University, or agencies as required

Within 60 days:

• Supervise, provide guidance and mentoring to Grants Specialists; lead training and special projects
• Be responsible for hiring, training, employee development, and evaluation of grants staff
• Review general ledger reconciliations prepared by grants staff and provide feedback as needed
• Develop and implement new grant management programs and recommend policies and procedures related to grant activities including establishing departmental deadlines to align agency and university compliance and effective fiscal management of sponsored projects
• Serve as a departmental liaison and representative for sponsored funds to various college and university entities such as sponsored Research Administration and other central FSU offices

Within 90 days:

• Provide backup for human resource and fiscal actions for sponsored projects
• Coordinate personnel appointments and verify effort certification is accurately reflected for PIs
• Additional duties related to pre- and post-award project activities as assigned
  

Qualifications

Minimum Qualifications include:

• Bachelor's degree and four years of experience or a combination of post high school education and experience equal to eight years.
• This position requires successful completion of the eSPEAR Certification or ability to obtain the certification within 6 months of hire. https://www.research.fsu.edu/research-offices/sra/resources/training/espear/

Preferred Qualifications

Who is an ideal candidate for this position?

An individual who is flexible, adapts easily to the needs of multiple stakeholders and communicates effectively, is detailed-oriented, enjoys problem-solving, and is able to organize tasks and meet deadlines. You enjoy seeing projects through to completion.

The successful candidate will possess excellent verbal and written communication skills.

You are committed to service excellence, able to maintain a productive, ethical work environment. You thrive when working independently but can also work as a team player. You enjoy a fast-paced environment and building relationships with your office coworkers to accomplish larger goals.

Preferred Qualifications and Experience include:

• Experience performing accurately in a detail-oriented environment.
• Knowledge of Microsoft Office Suite and willingness to learn new computer programs.
• Effective communication skills, including by phone, email, and in-person.
• Experience establishing and maintaining effective working relationships.
• Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.

Anticipated Salary Range

Minimum starting salary for the position is $58,500.00. Anticipated starting salary will be commensurate with experience and qualifications.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

A work sample will be conducted for applicants selected for interview.

This position is being re-advertised. Previous applicants need not reapply.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.