Address
Form of workSalary: $59,065.96 - $94,270.74 Annually
Location : Pompano Beach, FL
Job Type: Full-Time
Job Number: 1411295
Department: Transp Ops Bus Maint Admin
Opening Date: 10/18/2023
Closing Date: Continuous
REQUIREMENTS AND PREFERENCES
Broward County is not accepting attachments for this recruitment, including resumes or similar supporting documentation. Please ensure you complete the application in its entirety and include all information you want considered.
Benefits of Broward County Employment
High Deductible Health Plan - Bi-Weekly Premiums:
Single $10.39 - Family $76.94
Includes County Funded Health Savings Account of up to $2,400 Annually
Consumer-Driven Health Plan - Bi-Weekly Premiums:
Single $78.64 - Family $273.13
Florida Retirement System (FRS) - Pension or Investment Plan
457 Deferred Compensation Employee Match
Eleven (11) Paid Holidays Each Year
Vacation (Paid Time Off) = 2 Weeks Per Year
Up to 40 Hours of Job Basis Leave for Eligible Positions
Tuition Reimbursement (Up to 2K Annually)
Paid Parental Leave
JOB ANNOUNCEMENT TO REMAIN OPEN UNTIL A SUFFICIENT NUMBER OF APPLICATIONS ARE RECEIVED FROM QUALIFIED APPLICANTS AND MAY CLOSE AT ANY TIME.
The Broward County Board of County Commissioners Transportation Department, Operations Division is seeking qualified candidates for the position of Contract/Grant Administrator in Bus Maintenance.
The Contract/Grant Administrator (Transportation/Bus Maintenance) is responsible for the preparation and administration of contracts, warranties, defect claims, damage claims, and purchased services agreements, including both pre-award and post-award contract functions. The Contract/Grant Administrator serves as the point of contact for communication, issue resolution and partnership with external agencies and provides contract administration mentorship, training, education, and guidance to agency staff, outside agencies, members of the public, and other representatives.
We are in search of candidates with experience providing high-level procurement and contract processing with subject matter expertise in transit and other types of contract administration. The ideal candidate should possess good math and analytical skills and excellent written and verbal communication skills. Candidate must be well-organized with the ability to multi-task and accurately handle detailed work.
Key responsibilities of the Contract/Grant Administrator in Bus Maintenance are as follows.
General Description
Assists in initiating, coordinating and/or administering assigned programs or projects involving public sector procurements and/or contract, grant, or lease administration.
Works under general supervision, independently developing work methods and sequences
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)
Requires two (2) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience.
Special Certifications and Licenses
Depending upon area of assignment, incumbents may be required to possess a valid Florida driver's license
Preferences
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Maintains an assignment of contracts for administration, monitoring and/or evaluation activities.
May conduct agency site visits to determine contractual compliance and efficacy of contracted programs in performing required activities and achieving outcomes.
Generates detailed contract related reports based on site visits and/or desk audits of the programs using computer software applications.
Maintains contract related data in hard copy and electronic formats.
Initiates and/or coordinates and manages all activities of a contract, grant and/or lease project which has operational responsibility of limited scope, a small-sized budget, and which may provide a supplemental county service.
Assumes project responsibility for administering, monitoring and/or evaluating the activities and operations of a contract, grant and/or lease project.
Assists in the development of projects, programs, contracts, and grants and in the development of monitoring and/or evaluation policies, procedures and schedules; may assist in developing procurement or solicitation documents, as well as in the review of solicitation or procurement responses.
Assists in researching and writing new grants.
Performs analysis of grants, contracts, and/or leases; prepares statistical reports, project reports, monitoring/ evaluation reports and related data using computer software applications.
Monitors/evaluates grants, contracts and/or leases.
Provides staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to contract, grant and/or lease project assigned.
Facilitates the accomplishment of work through providing, obtaining and coordinating a variety of services.
Provides administrative liaison among various county operational and administrative functions related to an assigned contract grant and/or lease; interprets and explains policy regulations and operating procedures.
Performs related work as assigned.
WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
County Core Competencies
All Broward County employees strive to demonstrate the County's four core behavioral competencies.
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer. The ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with the Professional Standards/Human Rights Section.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,000. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount.
01
What is the highest level of education that you have obtained from an accredited college or university with major coursework in Public Administration, Business Administration or closely related field?
02
How many years experience do you have procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience?
03
Will you possess a valid Florida Driver's License at time of appointment?
04
Select all that you currently possess from the list below.
05
How many years experience do you have in procuring contracts that are federally funded?
06
Tell us about your professional experience as it relates to procuring and administering contracts that are federally funded. Please highlight the types of contracts or documents that you have experience working with.
07
Discuss the role of a contracts/grants administrator in the initial or development of Contract/Grant/lease documents following Notice of Award or Renewal to an agency or vendor. Please describe specific documents necessary for development of contracts/grants/leases in your response.
08
Describe your experience working with vendors and suppliers including contract monitoring and compliance.
09
Please describe the most difficult procurement you have done. What were the obstacles and how did you overcome them?
10
Describe your experience overseeing the following: Purchase Card programs, purchase order processing, and invoice processing.
11
Describe a recommendation you made that resulted in a performance, process, or job-related improvement. If you were responsible for implementing the recommendation, include the actions you took.
12
I...
Location : Pompano Beach, FL
Job Type: Full-Time
Job Number: 1411295
Department: Transp Ops Bus Maint Admin
Opening Date: 10/18/2023
Closing Date: Continuous
REQUIREMENTS AND PREFERENCES
Broward County is not accepting attachments for this recruitment, including resumes or similar supporting documentation. Please ensure you complete the application in its entirety and include all information you want considered.
Benefits of Broward County Employment
High Deductible Health Plan - Bi-Weekly Premiums:
Single $10.39 - Family $76.94
Includes County Funded Health Savings Account of up to $2,400 Annually
Consumer-Driven Health Plan - Bi-Weekly Premiums:
Single $78.64 - Family $273.13
Florida Retirement System (FRS) - Pension or Investment Plan
457 Deferred Compensation Employee Match
Eleven (11) Paid Holidays Each Year
Vacation (Paid Time Off) = 2 Weeks Per Year
Up to 40 Hours of Job Basis Leave for Eligible Positions
Tuition Reimbursement (Up to 2K Annually)
Paid Parental Leave
JOB ANNOUNCEMENT TO REMAIN OPEN UNTIL A SUFFICIENT NUMBER OF APPLICATIONS ARE RECEIVED FROM QUALIFIED APPLICANTS AND MAY CLOSE AT ANY TIME.
The Broward County Board of County Commissioners Transportation Department, Operations Division is seeking qualified candidates for the position of Contract/Grant Administrator in Bus Maintenance.
The Contract/Grant Administrator (Transportation/Bus Maintenance) is responsible for the preparation and administration of contracts, warranties, defect claims, damage claims, and purchased services agreements, including both pre-award and post-award contract functions. The Contract/Grant Administrator serves as the point of contact for communication, issue resolution and partnership with external agencies and provides contract administration mentorship, training, education, and guidance to agency staff, outside agencies, members of the public, and other representatives.
We are in search of candidates with experience providing high-level procurement and contract processing with subject matter expertise in transit and other types of contract administration. The ideal candidate should possess good math and analytical skills and excellent written and verbal communication skills. Candidate must be well-organized with the ability to multi-task and accurately handle detailed work.
Key responsibilities of the Contract/Grant Administrator in Bus Maintenance are as follows.
- Assists in initiating, coordinating and/or administering assigned programs or projects involving public sector procurements and/or contract, grant, or lease administration.
- Performs activities and responsibilities for the entire contract life cycle from proposal to close-out on all assigned contracts.
- Plans the entire procurement process from receipt of request for procurement through the cycle of solicitation, negotiation, contract award, administration and close-out.
- Works with customers to select the appropriate contract type for a specified effort and assists in source selection plan development.
- Collects, prepares, reviews, interprets, and analyzes operational reports and contractor performance and compliance. Identifies trends affecting service to recommend solutions. Coordinates with transit partners to improve performance standards.
- Assumes project responsibility for administering, monitoring and/or evaluating the activities and operations of a contract, grant and/or lease project.
- Assists in the development of projects, programs, contracts, and grants and in the development of monitoring and/or evaluation policies, procedures, and schedules; may assist in developing procurement or solicitation documents as well as in the review of solicitation or procurement responses.
- Performs related work as required.
General Description
Assists in initiating, coordinating and/or administering assigned programs or projects involving public sector procurements and/or contract, grant, or lease administration.
Works under general supervision, independently developing work methods and sequences
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)
Requires two (2) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience.
Special Certifications and Licenses
Depending upon area of assignment, incumbents may be required to possess a valid Florida driver's license
Preferences
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, etc.)
- Excellent Verbal and Written Communication Skills
- One (1) or more years PeopleSoft /E-Procurement Experience
- Advanced knowledge of Federal Transit Administration
- One (1) or more years Transportation, Public, or Mass Transit Experience
- One (1) or more years Local Government Contract/Grant Administration Experience
- One (1) or more years Purchasing Card Program Oversight/Administration Experience
- Certified Professional Public Buyer (CPPB)
- Contract Administration Related Certification
- Grant Administration Related Certifications
- Broward County Transportation Leadership Program (TLP) Graduate
- Master's Degree in a field of study related to area of assignment
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Maintains an assignment of contracts for administration, monitoring and/or evaluation activities.
May conduct agency site visits to determine contractual compliance and efficacy of contracted programs in performing required activities and achieving outcomes.
Generates detailed contract related reports based on site visits and/or desk audits of the programs using computer software applications.
Maintains contract related data in hard copy and electronic formats.
Initiates and/or coordinates and manages all activities of a contract, grant and/or lease project which has operational responsibility of limited scope, a small-sized budget, and which may provide a supplemental county service.
Assumes project responsibility for administering, monitoring and/or evaluating the activities and operations of a contract, grant and/or lease project.
Assists in the development of projects, programs, contracts, and grants and in the development of monitoring and/or evaluation policies, procedures and schedules; may assist in developing procurement or solicitation documents, as well as in the review of solicitation or procurement responses.
Assists in researching and writing new grants.
Performs analysis of grants, contracts, and/or leases; prepares statistical reports, project reports, monitoring/ evaluation reports and related data using computer software applications.
Monitors/evaluates grants, contracts and/or leases.
Provides staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to contract, grant and/or lease project assigned.
Facilitates the accomplishment of work through providing, obtaining and coordinating a variety of services.
Provides administrative liaison among various county operational and administrative functions related to an assigned contract grant and/or lease; interprets and explains policy regulations and operating procedures.
Performs related work as assigned.
WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
County Core Competencies
All Broward County employees strive to demonstrate the County's four core behavioral competencies.
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer. The ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with the Professional Standards/Human Rights Section.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,000. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount.
01
What is the highest level of education that you have obtained from an accredited college or university with major coursework in Public Administration, Business Administration or closely related field?
- Associate Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree
- No Degree
02
How many years experience do you have procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience?
- No experience
- Less than 2 years
- 2 - 3 years
- 4 - 5 years
- 6 - 7 years
- 8 - 9 years
- 10 or more years
03
Will you possess a valid Florida Driver's License at time of appointment?
- Yes
- No
04
Select all that you currently possess from the list below.
- 1 or more years PeopleSoft/E-Procurement Experience
- Advanced Knowledge of Federal Transit Administration
- 1 or more years Transportation, Public, or Mass Transit Experience
- 1 or more years Local Government Contract/Grant Experience
- 1 or more years Purchasing Card (P-Card) Oversight Administration Experience
- Certified Professional Public Buyer (CPPB)
- Contract Administration Related Certification
- Grant Administration Related Certification
- Broward County Transportation Leadership Program (TLP) Graduate
- None of the Above
05
How many years experience do you have in procuring contracts that are federally funded?
- No experience
- Less than 1 year
- 1 year
- 2 - 3 years
- 4 - 5 years
- 6 - 7 years
- 8 - 9 years
- 10 or more years
06
Tell us about your professional experience as it relates to procuring and administering contracts that are federally funded. Please highlight the types of contracts or documents that you have experience working with.
07
Discuss the role of a contracts/grants administrator in the initial or development of Contract/Grant/lease documents following Notice of Award or Renewal to an agency or vendor. Please describe specific documents necessary for development of contracts/grants/leases in your response.
08
Describe your experience working with vendors and suppliers including contract monitoring and compliance.
09
Please describe the most difficult procurement you have done. What were the obstacles and how did you overcome them?
10
Describe your experience overseeing the following: Purchase Card programs, purchase order processing, and invoice processing.
11
Describe a recommendation you made that resulted in a performance, process, or job-related improvement. If you were responsible for implementing the recommendation, include the actions you took.
12
I...
